Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Gwynedd Council
Municipal Works Service,Highways and Municipal Depot, Cibyn Industrial Estate
Caernarfon
LL55 2BF
UK
Contact person: Medwyn Williams
Telephone: +44 1286679765
E-mail: MedwynWilliams@gwynedd.gov.uk
NUTS: UKL12
Internet address(es)
Main address: www.gwynedd.llyw.cymru
Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0361
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.etenderwales.bravosolutions.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.etenderwales.bravosolutions.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.etenderwales.bravosolutions.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Gwynedd Council Landfill Gas Utilisation Project
Reference number: LGUP/FFR/LLI
II.1.2) Main CPV code
45251240
II.1.3) Type of contract
Services
II.1.4) Short description
Gwynedd Council (the Council) is seeking specialised landfill gas management and utilisation organisations with experience of integrated gas management and power generation projects to provide a professional service and associated works to manage the landfill gas field and, if commercially viable, generate electricity from the gas produced at two capped and restored landfills sites. These are Ffridd Rasus landfill (LL46 2UW) and Llwyn Isaf landfill (LL54 5DF). A preliminary market consultation survey was advertised (ref 28536) and carried out by the Council between June and July 2015.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=41724
II.1.5) Estimated total value
Value excluding VAT:
1 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 3 lots
II.2) Description
Lot No: 1
II.2.1) Title
Ffridd Rasus
II.2.2) Additional CPV code(s)
45251240
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
Ffridd Rasus, Harlech
II.2.4) Description of the procurement
Gwynedd Council Landfill Gas Utilisation
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Llwyn Isaf
II.2.2) Additional CPV code(s)
45251240
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
Llwyn Isaf, Clynnog Fawr
II.2.4) Description of the procurement
Gwynedd Council Landfill Gas utilisation
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
120 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Ffridd Rasus and Llwyn Isaf
II.2.2) Additional CPV code(s)
45251240
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
Ffridd Rasus, Harlech - Llwyn Isaf, Clynnog Fawr
II.2.4) Description of the procurement
Gwynedd Council Landfill Gas Utilisation
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 320 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/04/2016
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
13/05/2016
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Gwynedd Council (the Council) is seeking specialised landfill gas management and utilisation organisations with experience of integrated gas management and power generation projects to provide a professional service and associated works to manage the landfill gas field and, if commercially viable, generate electricity from the gas produced at two capped and restored landfills sites. These are Ffridd Rasus landfill (LL46 2UW) and Llwyn Isaf landfill (LL54 5DF).A preliminary market consultation survey was advertised (ref 28536) and carried out by the Council between June and July 2015. Several interested companies engaged in this pre-procurement consultation survey. The results of this exercise helped the Council identify areas of technical and financial uncertainty, and risks associated with the project(s). This information has been used to shape and define the procurement process in order to address these issue.The Council is now inviting interested organisations to participate in a Competitive Dialogue procurement process. The purpose of the procurement process is to identify the solution and organisation that is best suited to delivering the Councils requirements and objectives for the project(s).The submission of a pre-qualification questionnaire is the first stage of the Competitive Dialogue procurement process. The pre-qualification stage will be used by the Council to select organisations that will then be invited to submit outline solutions (ISOS) and participate in dialogue .It is the Council’s intention to select up to five applicants to participate in the ISOS stage (provided there are five applicants that comply with the pre-qualification criteria).Interested applicants should request a pre-qualification questionnaire by recording interest on Sell2Wales and then following then accessing all relevant documentation via the E-tenderwales portal by following the instructions below :-
Suppliers Instructions How to Express Interest in this Tender
1. Register your company on the eTenderwales portal (this is only required once)
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the “Open Access PQQs/ITTs” link. (These are Invitations to Tender open to any registered supplier)
- Click on the relevant ITT to access the content.
Project code: 30633
ITT Code: 50665
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ/ITT into your “My PQQ/ITTs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ/ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the ITT
- There may be a mixture of online and offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
- eMail: help@bravosolution.co.uk
- Phone: 0800 368 4850 / Fax: 020 7080 0480
(WA Ref:41724)
VI.4) Procedures for review
VI.4.1) Review body
Gwynedd Council
Democracy and Legal, Council Offices, Shire Hall Street,
Caernarfon
LL55 1SH
UK
Telephone: +44 1286679200
Internet address(es)
URL: www.gwynedd.gov.uk
VI.5) Date of dispatch of this notice
30/03/2016