Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The City of Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
Telephone: +44 2920873701
E-mail: Corporate.Procurement@cardiff.gov.uk
NUTS: UKL22
Internet address(es)
Main address: www.cardiff.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/account/login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierliver.proactisp2p.com/account/login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for External / Environmental Improvements
Reference number: ERFX1003208
II.1.2) Main CPV code
45262640
II.1.3) Type of contract
Works
II.1.4) Short description
Comprehensive estate regeneration schemes, based on needs and priorities identified through consultation for individual areas. Schemes generally include improvements or renewal to parking provision, property curtilages, rear gullies and alley-ways, lighting, amenity areas, footpaths, carriageways and courtyards.
Smaller one-off improvements in response to specific issues, such as gulley improvements, alley-gating, parking, courtyards or footways.
The areas targeted for investment primarily involve Council-owned properties. However, all areas now have a mix of tenures, and environmental works are likely also to affect or involve some privately owned or rented properties or leasehold properties.
II.1.5) Estimated total value
Value excluding VAT:
6 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45200000
71311100
45233161
45233253
45233340
45233300
45233251
45233223
45112700
45233293
45262500
45342000
45340000
45262660
45421100
45421110
98395000
45420000
45442100
45233221
45233270
45262650
45260000
45261900
44212310
45262100
45255400
45262680
45223200
45233228
45261220
45442120
45261420
45232451
45232452
45233222
45432112
45262300
45262330
45111200
45111000
45421142
45310000
45315100
45312310
92222000
71600000
45262700
45452000
90700000
50232100
50232110
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
The following descriptions are intended to assist bidders in defining the works:
Civil Engineering Works – footpath renewal and carriageway resurfacing, parking courts, street lighting etc.
Public Realm Works – Landscaping, amenity areas, external seating and street furniture.
External Building Works – boundary wall and fencing, gates and railings, refurbishment and renewal of bin-stores, sheds, garages and court-yards.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30%
Price
/ Weighting:
70%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Council are proposing awarding a Framework for a 24 month duration, with the option to extend for a further 24 months. Depending on the strategic direction of the Council will determine whether any extension is taken up, or whether the scope of this requirement will be re-tendered in future
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 6
Objective criteria for choosing the limited number of candidates:
Bidders are required to pass the mandatory questions and detailed scoring thresholds contained within the PQQ documentation, and following this the highest scoring Bidders will be shortlisted and invited to tender in line with the minimum and maximum numbers detailed within this notice.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Council propose that there will be two ordering mechanisms:
Direct award on a rotational basis (order 1 to ranked Contractor number 1, order 2 to ranked Contractor number 2, order 3 to ranked Contractor number 1, order 4 to ranked Contractor number 2, and so on)
Mini-Comp (When a single scheme is in excess of GBP250k)
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 2
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/05/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
07/07/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
If you have any questions or require any clarifications, please contact the Procuring Officer, Kevin Shackson through the dialogue section of the Proactis portal at https://supplierlive.proactisp2p.com/account/login
PQQ submissions are to be via the Proactis Portal no later than 12:00:00 (noon) on Wednesday 31st May 2017. PQQs received after that deadline will not be accepted. Bidders should therefore allow sufficient time to submit their PQQs.
The Council reserves the right to award all, part or none of the business and to abandon this procurement at any time.
The Authority does not bind itself to accept the lowest or any tender as part of this process.
Further information regarding the way orders will be placed under the framework agreement:
Those contractors who are short-listed will be eligible to proceed to the second stage of the procurement process: the Invitation to Tender (“ITT Stage”). The ITT Stage will be evaluated on the basis of price and quality. At the end of the ITT Stage of the process the Council intends to appoint the stated number of provider/s to the Framework.
Continuous improvement:
Potential bidders should note that the successful provider will have an ongoing obligation throughout the term of the framework agreement to identify new or potential improvements to the services and to the arrangements in general. Examples of the type of improvements the Council will wish to explore during the term of the framework include (but are not limited to) the quality, responsiveness, procedures, benchmarking methods, likely performance mechanisms and customer support services in relation to the services.
CPI will be applied annually on each 12 month anniversary.
The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.co.uk) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Community benefits:
The Council is committed to contributing to the social, economic and environmental well-being of the wider community.
At award of the framework agreement, the successful providers will be expected to work with the Council to maximise the community benefits delivered through the framework agreement. This will include:-
Training and employment opportunities
Maximise supply chain opportunities for SMEs
Other benefits
The successful provider(s) will be encouraged to secure other positive outcomes that would benefit the community they operate within, for example:-
- working with local schools and colleges - work experience / work placements
- contributing to community regeneration schemes
(WA Ref:62542)
The buyer considers that this contract is suitable for consortia bidding.
VI.4) Procedures for review
VI.4.1) Review body
The City of Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
Telephone: +44 2920873701
E-mail: Corporate.Procurement@cardiff.gov.uk
Internet address(es)
URL: www.cardiff.gov.uk
VI.5) Date of dispatch of this notice
28/04/2017