Supply and Installation of Waste Water Heat Recovery Systems at three NHS Wales Laundry Production Units

Procurement reference

SSP-FTS-59700

Procurement description

This notice is to inform the marketplace of a tender opportunity to supply and install waste water heat recovery systems onto the existing continuous batch washers at three of NHS Wales Shared Service Partnerships (NWSSP) Laundry Productions Units, namely Green Vale Laundry in Cwmbran, Ysbyty Glan Clwyd Laundry in North Wales and Church Village Laundry near Pontypridd. This opportunity will require the heat recovery systems to be installed and commissioned ideally by the 28th February 2026.

Main category

Goods

Delivery regions

• UKL - Wales

Total value (estimated, excluding VAT)

680000.00 GBP to 680000.00GBP

Contract dates (estimated)

03 November 2025, 00:00AM to 31 March 2026, 23:59PM

Extension end date (if all the extensions are used): 31 March 2028

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

CPV classifications

• 39715000 - Water heaters and heating for buildings; plumbing equipment

Delivery regions

• UKL - Wales

Lot value (estimated)

680000.00 GBP Excluding VAT

816000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

03 November 2025, 00:00AM

Contract end date (estimated)

31 March 2026, 23:59PM

Extension end date (estimated)

31 March 2028, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The contract may be extended to facilitate the delivery of phases 2 and 3 of the project and will be subject to the approval and allocation of funding in subsequent financial years.

Award criteria

Tender submission deadline

22 September 2025, 12:00PM

Enquiry deadline

15 September 2025, 12:00PM

Date of award of contract

20 October 2025, 23:59PM

Submission address and any special instructions

All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders. The contracting authority reserves the right to award the Contract in whole or in part. The contracting authority reserves the right to pause, halt and/or annul the tendering process and not to award the Contract.To complete your formal proposal, please access the ITT via the eTenderwales tendering portal where you will find a full suite of tenderdocumentation.1. Register your company on the eSourcing portal (this is only required once)- Browse the eSourcing portal: https://etenderwales.bravosolution.co.uk/ and click the link to register- Accept the Ts and Cs and click 'continue'- Enter your correct business/user details2. Express and interest in the tender- Log into the portal with the username/password- Click the 'ITT Open to all suppliers' link- Click on ITT_119455- Click the 'express interest' button at the top of the page- This will move the ITT into your 'my ITT's page (this is a secure area reserved for your projects only)- You can now access any attachments by clicking 'buyer attachments' in the 'ITT details' box3. Responding to the tender- Click 'my response' under 'ITT details' and you can choose to 'create response' or to 'decline to respond' (please give a reason if declining)- You can now use the 'messages' function to communicate with the buyer and seek any clarification- Note the deadline for completion and then follow the on screen instructions to complete the tender response

May tenders be submitted electronically?

Yes

Languages that may be used for submission

• English
• Welsh