Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
UK
E-mail: commercialservices@powys.gov.uk
NUTS: UKL24
Internet address(es)
Main address: www.powys.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for Heating Replacements and Refits across the County of Powys
Reference number: itt_64502
II.1.2) Main CPV code
45232141
II.1.3) Type of contract
Works
II.1.4) Short description
Powys County Council is seeking to engage with a suitably experienced and qualified contractor(s) to establish a framework agreement for heating replacements and refits to their domestic properties over a three year period with an option to extend for up to a further 24 months.
Community Benefits and the economic and social regeneration of the locality of the works is a priority for The Council and will be a key part of the tender process.
II.1.5) Estimated total value
Value excluding VAT:
5 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The Council’s aim is to award a contract to a single Contractor, or a consortium, for each of the below Lots. Contractors may apply for one or more Lots, but are only permitted to bid for Lots in either the North or the South of the County. Contractors may not apply for Lots in both the North and South of the County.
II.2) Description
Lot No: 1
II.2.1) Title
Gas, Oil Fired Appliances and Solid Fuel - North area of Powys (Montgomeryshire)
II.2.2) Additional CPV code(s)
09300000
39715200
39715210
39721000
42131110
44115200
44115220
44163121
44600000
44620000
44621110
44621111
44621112
44621220
45331100
45331000
45232141
50721000
45300000
45330000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Powys County Council is seeking to engage with a suitably experienced and qualified contractor(s) to establish a Framework Agreement for Heating Replacements and Refits to their domestic properties over a three year period with an option to extend for up to a further 12 months.
Community Benefits and the economic and social regeneration of the locality of the works is a priority for The Council and will be a key part of the tender process.
II.2.5) Award criteria
Criteria below:
Quality criterion: Local Labour
/ Weighting: 120
Quality criterion: Method Statement
/ Weighting: 120
Quality criterion: Quality Assurance
/ Weighting: 60
Quality criterion: Customer Satisfaction
/ Weighting: 60
Quality criterion: Contract Delivery
/ Weighting: 60
Quality criterion: Information Systems
/ Weighting: 60
Quality criterion: Efficiency / Added Value
/ Weighting: 30
Quality criterion: Community Benefits
/ Weighting: 90
Price
/ Weighting:
400
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
12 Months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Air Source Heat Pumps and Electric - North area of Powys (Montgomeryshire)
II.2.2) Additional CPV code(s)
09300000
39715000
39715200
39715210
39721000
42131110
42943400
44115200
44115220
44163121
44600000
44620000
44621110
44621112
44621220
45331100
45331000
45315000
45232141
44621221
71321200
50721000
71314310
45300000
45330000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Powys County Council is seeking to engage with a suitably experienced and qualified contractor(s) to establish a Framework Agreement for Heating Replacements and Refits to their domestic properties over a three year period with an option to extend for up to a further 12 months.
Community Benefits and the economic and social regeneration of the locality of the works is a priority for The Council and will be a key part of the tender process.
II.2.5) Award criteria
Criteria below:
Quality criterion: Local Labour
/ Weighting: 120
Quality criterion: Method Statement
/ Weighting: 120
Quality criterion: Quality Assurance
/ Weighting: 60
Quality criterion: Customer Satisfaction
/ Weighting: 60
Quality criterion: Contract Delivery
/ Weighting: 60
Quality criterion: Information Systems
/ Weighting: 60
Quality criterion: Efficiency / Added Value
/ Weighting: 30
Quality criterion: Community Benefits
/ Weighting: 90
Price
/ Weighting:
400
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Gas, Oil Fired Appliances and Solid Fuel – South area of Powys (Breconshire & Radnorshire)
II.2.2) Additional CPV code(s)
39715200
39715210
39721000
42131110
44115200
44115220
44163121
44600000
44620000
44621110
44621111
44621112
44621220
44621221
45232141
45331000
45331100
50721000
71314310
71321200
45300000
45330000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Powys County Council is seeking to engage with a suitably experienced and qualified contractor(s) to establish a Framework Agreement for Heating Replacements and Refits to their domestic properties over a three year period with an option to extend for up to a further 12 months.
Community Benefits and the economic and social regeneration of the locality of the works is a priority for The Council and will be a key part of the tender process.
II.2.5) Award criteria
Criteria below:
Quality criterion: Local Labour
/ Weighting: 120
Quality criterion: Method Statement
/ Weighting: 120
Quality criterion: Quality Assurance
/ Weighting: 60
Quality criterion: Customer Satisfaction
/ Weighting: 60
Quality criterion: Contract Delivery
/ Weighting: 60
Quality criterion: Information Systems
/ Weighting: 60
Quality criterion: Efficiency / Added Value
/ Weighting: 30
Quality criterion: Community Benefits
/ Weighting: 90
Price
/ Weighting:
400
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
12 Months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Air Source Heat Pumps and Electric – South area of Powys (Breconshire & Radnorshire)
II.2.2) Additional CPV code(s)
39715200
39715000
09300000
39715210
39721000
42131110
44115200
44115220
44163121
44620000
44621110
44621111
44621112
44621220
44621221
45232141
45331000
45315000
45331100
50721000
71321200
71314310
45300000
45330000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Powys County Council is seeking to engage with a suitably experienced and qualified contractor(s) to establish a Framework Agreement for Heating Replacements and Refits to their domestic properties over a three year period with an option to extend for up to a further 12 months.
Community Benefits and the economic and social regeneration of the locality of the works is a priority for The Council and will be a key part of the tender process.
II.2.5) Award criteria
Criteria below:
Quality criterion: Local Labour
/ Weighting: 120
Quality criterion: Method Statement
/ Weighting: 120
Quality criterion: Quality Assurance
/ Weighting: 60
Quality criterion: Customer Satisfaction
/ Weighting: 60
Quality criterion: Contract Delivery
/ Weighting: 60
Quality criterion: Information Systems
/ Weighting: 60
Quality criterion: Efficiency / Added Value
/ Weighting: 30
Quality criterion: Community Benefits
/ Weighting: 90
Price
/ Weighting:
400
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
12 Months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Contractors must be CHAS compliant (or equivalent) and Constructionline Registered (or equivalent), with relevant work categories and category values in order to be accepted onto the Framework Agreement.
The Council will also only accept your submission if you have appropriate levels of insurance for public liability, employers liability and professional indemnity or you agree to put these in place before the date of any contract award. The levels required are:
Public Liability Insurance - 5,000,000 GBP.
Employers Liability Insurance - 5,000,000 GBP.
Professional Indemnity Insurance - 5,000,000 GBP.
Contractors must also hold the following certifications in order to be considered for the Framework Agreement:
Gas Safe Registered for lots 1&3
Oftec Registered for lots 1&3
Hetas Registered for lots 1&3
MCS Registered for lots 2&4
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 4
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/01/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
19/01/2018
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
3 years
VI.3) Additional information
Instructions for Suppliers – Registration on eTenderwales -
Powys County Council will be conducting this tender through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.
Internet address(es): http://etenderwales.bravosolution.co.uk
Suppliers Instructions How to Express Interest in this Tender
1. Register your company on the eTenderwales portal (this is only required once)
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the “Open Access ITTs” link.
- Click on the relevant ITT to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only)
- Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
- eMail: help@bravosolution.co.uk
- Phone: 0800 368 4850 / Fax: 020 7080 0480
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=74147
The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Refer to documentation
(WA Ref:74147)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
UK
Telephone: +44 01597826000
VI.5) Date of dispatch of this notice
06/12/2017