Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
UK
Telephone: +44 1267234567
E-mail: JAHolland@carmarthenshire.gov.uk
NUTS: UKL14
Internet address(es)
Main address: www.carmarthenshire.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281
I.1) Name and addresses
Pembrokeshire County Council
County Hall, Haverfordwest
Pembrokeshire
SA61 1TP
UK
Telephone: +44 1437775905
E-mail: nigel.morgan@pembrokeshire.gov.uk
Fax: +44 1437776510
NUTS: UKL14
Internet address(es)
Main address: www.pembrokeshire.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0255
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Hire of Vacuum Gully Emptier and Suction Sweepers with Operator
II.1.2) Main CPV code
90640000
II.1.3) Type of contract
Services
II.1.4) Short description
Hire of Vacuum Gully Emptier with Operator divided into 2 Pembrokeshire and 5 Carmarthenshire Lots and Hire of 15 Tonne (min) GVW Vehicle Mounted Suction Sweeper with Operator divided into 5 Carmarthenshire Lots.
II.1.5) Estimated total value
Value excluding VAT:
3 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Hire of Vacuum Gully Emptier with Operator - North Pembrokeshire
II.2.2) Additional CPV code(s)
90640000
34144410
90641000
90642000
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Hire of Vacuum Gully Emptier with operator - North Pembrokeshire, area north of Haverfordwest across eastbound A40
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2020
This contract is subject to renewal: Yes
Description of renewals:
Option of 2 year extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Hire of Vacuum Gully Emptier with Operator - South Pembrokeshire
II.2.2) Additional CPV code(s)
90640000
34144410
90641000
90642000
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Hire of Vacuum Gully Emptier with operator - South Pembrokeshire, area south of Haverfordwest across the eastbound A40
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2020
This contract is subject to renewal: Yes
Description of renewals:
Option of 2 year extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Hire of Vacuum Gully Emptier with Operator - South West Carmarthenshire
II.2.2) Additional CPV code(s)
90640000
34144410
90641000
90642000
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Hire of Vacuum Gully Emptier with Operator - South West Carmarthenshire.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2020
This contract is subject to renewal: Yes
Description of renewals:
Option of 2 year extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Hire of Vacuum Gully Emptier with Operator - North West Carmarthenshire
II.2.2) Additional CPV code(s)
90640000
34144410
90642000
90641000
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Hire of Vacuum Gully Emptier with Operator - North West Carmarthenshire
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2020
This contract is subject to renewal: Yes
Description of renewals:
Option of 2 year extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Hire of Vacuum Gully Emptier with Operator - North East Carmarthenshire
II.2.2) Additional CPV code(s)
90640000
34144410
90641000
90642000
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Hire of Vacuum Gully Emptier with Operator - North East Carmarthenshire
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2020
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for 2 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Hire of Vacuum Gully Emptier with Operator - East Carmarthenshire
II.2.2) Additional CPV code(s)
90640000
34144410
90641000
90642000
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Hire of Vacuum Gully Emptier with Operator - East Carmarthenshire
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2020
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for 2 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Hire of Vacuum Gully Emptier with Operator - South East Carmarthenshire
II.2.2) Additional CPV code(s)
90640000
34144410
90642000
90641000
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Hire of Vacuum Gully Emptier with Operator - South East Carmarthenshire
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2020
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for 2 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Hire of 15 Tonne GVW Vehicle Mounted Suction Sweeper with Operator - South West Carmarthenshire
II.2.2) Additional CPV code(s)
90640000
34144410
90641000
90642000
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Hire of 15 Tonne GVW Vehicle Mounted Suction Sweeper with Operator - South West Carmarthenshire
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2020
This contract is subject to renewal: Yes
Description of renewals:
Option for a two year extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Hire of 15 Tonne GVW Vehicle Mounted Suction Sweeper with Operator - North West Carmarthenshire
II.2.2) Additional CPV code(s)
90640000
34144410
90641000
90642000
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Hire of 15 Tonne GVW Vehicle Mounted Suction Sweeper with Operator - North West Carmarthenshire
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2020
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for 2 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 10
II.2.1) Title
Hire of 15 Tonne GVW Vehicle Mounted Suction Sweeper with Operator - North East Carmarthenshire
II.2.2) Additional CPV code(s)
90640000
34144410
90641000
90642000
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Hire of 15 Tonne GVW Vehicle Mounted Suction Sweeper with Operator - North East Carmarthenshire
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2020
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for 2 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 11
II.2.1) Title
Hire of 15 Tonne GVW Vehicle Mounted Suction Sweeper with Operator - East Carmarthenshire
II.2.2) Additional CPV code(s)
34144410
90642000
90641000
90640000
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Hire of 15 Tonne GVW Vehicle Mounted Suction Sweeper with Operator - East Carmarthenshire
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2020
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for 2 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 12
II.2.1) Title
Hire of 15 Tonne GVW Vehicle Mounted Suction Sweeper with Operator - South East Carmarthenshire
II.2.2) Additional CPV code(s)
90640000
34144410
90641000
90642000
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Hire of 15 Tonne GVW Vehicle Mounted Suction Sweeper with Operator - South East Carmarthenshire
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2020
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for 2 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 24
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/01/2018
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
11/01/2018
Local time: 14:30
Place:
Authority Office
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
4 years
VI.3) Additional information
To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_37275
As this is an Open procedure, Tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities:
ITT Code: itt_64560
Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack.
Suppliers Instructions How to express interest in this Tender:
1. Register your company on the etenderwales portal (this is only required once)
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the "Suppliers register here" link
- Enter your correct business and user details
- Note the username you chose and click "Save" when complete
- You will shortly receive an email with your unique password (please keep this secure)
- Agree to the terms and conditions and click "continue"
2. Express an Interest in the Project
- Login to the portal with the username/password
- Click the "ITTs Open to All Suppliers" link. (These are Invitation to Tender Documents open to any registered supplier)
- Click on the relevant ITT to access the content.
- Click the "Express Interest" button at the top of the screen
- This will move the ITT into your "My ITTs" page. (This is a secure area reserved for your projects only)
- Click on the ITT code, you can now access any attachments by clicking the ''''Buyer Attachments" on the left hand side of the screen
3. Responding to the tender
- At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining)
- You can now use the Messages function on to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on:
- email: help@bravosolution.co.uk
- Phone: 0800 368 4850/ Fax: 020 7080 0480
Tenders or Requests to Participate must be sent to:
Official name:
www.etenderwales.bravosolution.co.uk
Postal Address:
Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk , all information may be downloaded and returned though this channel.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=73555
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Carmarthenshire County Council is committed to pursuing Community Benefits in its contracting activity to contribute to the social, economic and environmental well-being of the wider community.
This requirement will not be scored as part of the quality evaluation but will form part of the Terms and Conditions of the contract. The response to this question will remain unopened until the evaluation process has been completed and the preferred supplier(s) have been identified. The method of delivery of these community benefits will be agreed with the contract manager on contract award with the successful supplier(s) being expected to report on their progress.
(WA Ref:73555)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
UK
Telephone: +44 1267234567
Internet address(es)
URL: www.carmarthenshire.gov.uk
VI.5) Date of dispatch of this notice
07/12/2017