Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Linc Cymru Housing Association
Linc Cymru Housing Association, 387 Newport Road
Cardiff
CF24 1GG
UK
Contact person: Stacy Thomas
Telephone: +44 2920474703
E-mail: stacy.thomas@linc-cymru.co.uk
NUTS: UKL
Internet address(es)
Main address: www.linc-cymru.co.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0650
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.sell2wales.gov.wales
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Reactive Repairs contract
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Works
II.1.4) Short description
Linc operates across South Wales and provides social and affordable homes for rent and to buy.
Linc plans to appoint one Contractor for the provision of the Reactive Repairs service. Linc looks to develop a positive and accountable relationship with its Contractors to ensure that its tenants and customers receive the best service possible. Due to the high volume of specialist assets that Linc owns we have specific response times that the Contractors must be able to achieve:
Emergencies – 2 hours
Urgent - 5 days
Routine - 28 days
We currently raise approximately 15,000 repair orders per annum. The appointed Contractor must be able to fulfil all repairs contained within the NHF SOR. Trades include:
- External Works
- Masonry
- Roofing
- Carpentry
- Walls & flooring works
- Decoration and cleaning
- Glazing
- Electrical
- Adaptations
- Scaffolding
All replacements and repairs are to be completed on a like for like basis unless stipulated by Linc Cymru. Prices are based on NHF SOR Version 6
II.1.5) Estimated total value
Value excluding VAT:
12 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45262520
45261920
45311000
45332200
45421000
45441000
45233251
45451000
45262100
45432130
45232452
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Cardiff
II.2.4) Description of the procurement
Linc anticipates awarding one contract for the provision of the full range of reactive repairs required to maintain its housing stock, Independent Living properties and Nursing Homes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
12 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Two options to extend each for a 24 month period
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As provided for in the procurement documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/01/2018
Local time: 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
19/01/2018
Local time: 09:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=73638.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As stated in the tender documents
(WA Ref:73638)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Linc Cymru Housing Association
Linc Cymru Housing Association, 387 Newport Road
Cardiff
CF24 1GG
UK
Telephone: +44 2920473767
Internet address(es)
URL: www.linc-cymru.co.uk
VI.5) Date of dispatch of this notice
11/12/2017