Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Police and Crime Commissioner for Dyfed-Powys
Police Headquarters, PO Box 99, Llangunnor
Carmarthen
SA31 2PF
UK
Telephone: +44 1267226540
E-mail: faye.ryan@dyfed-powys.pnn.police.uk
NUTS: UKL1
Internet address(es)
Main address: http://www.dyfed-powys.police.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0385
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply, Installation and Maintenance of Public Space CCTV
Reference number: DPP/17/09
II.1.2) Main CPV code
32235000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Dyfed Powys Police are inviting tenders from suitably qualified and experienced organisations for the design, supply, installation, commissioning and maintenance for a new CCTV System covering Carmarthenshire, Pembrokeshire, Ceredigion and Powys.
This will be a new installation building on some existing Local Authority and County Council CCTV assets.
II.1.5) Estimated total value
Value excluding VAT:
3 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
32231000
32234000
92222000
II.2.3) Place of performance
NUTS code:
UKL1
UKL24
UKL
II.2.4) Description of the procurement
The DPP force area consists of four Counties which all have mostly analogue CCTV systems. DPP wish to upgrade key cameras in the four Counties and link them into a single CCTV Control Room to be located in the FCC.
The new CCTV system will:
- Maximise the DPP Wide Area Network (WAN) for connecting the local sites to the FCC.
- Deliver a target GBP 0 revenue financial model (negate the dependency on third party providers for connectivity from camera to local site
- Deliver high quality HD images
- Deliver a lower running cost for cameras and control room maintenance by way of new re-locatable equipment (using wireless) and manufacturer warranties
- Migrate the transmission system from analogue to IP
- Support multi-site systems within the FCC and workstations at local Police Stations
- Interface with re-deployable CCTV cameras
- Interface to a facial recognition systems and advancing technologies
- Allow monitoring of 3rd party CCTV systems (both analogue and digital)
- Provide a CCTV system which is compliant with the requirements of the Surveillance Camera Commissioner’s Code of Practice and related legislation.
- Allow for the provision of analogue cameras
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Standard Items will be included as a Framework
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please see PQQ documents that detail the minimum professional requirements
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please see Invitation to Tender documents
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/02/2018
Local time: 11:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
12/02/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
VI.3) Additional information
In accordance with Regulation 33(5) of the Public Contracts Regulations 2015, these procedures [i.e. the procedures for awarding call-off contracts under the framework] may be applied only between the contracting authorities clearly identified in the tender documentation.
A copy of this list has been recorded at the time that this notice was published to ensure compliance with the requirements of the Public Contracts Regulations 2015.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=74983
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The Community Benefits Proposals will not be assessed either at selection or award stage, but will be addressed post contract award with winning bidders and the Community Benefit objectives or targets agreed will be made into conditions of contract.
(WA Ref:74983)
The buyer considers that this contract is suitable for consortia bidding.
VI.4) Procedures for review
VI.4.1) Review body
Police and Crime Commissioner for Dyfed-Powys
Police Headquarters, PO Box 99, Llangunnor
Carmarthen
SA31 2PF
UK
Telephone: +44 1267226540
Internet address(es)
URL: http://www.dyfed-powys.police.uk
VI.5) Date of dispatch of this notice
21/12/2017