Void Property Cleaning & Clearance Framework

Procurement description

Adra (the client) is seeking the services of suitably qualified and experienced cleaning and property clearance service providers to assist our in-house property repairs and maintenance team. Service providers should be capable of providing a full range of high quality services as contained within the suite of documents within this tender pack.

Main category

Services

Delivery regions

• UKL12 - Gwynedd
• UKL13 - Conwy and Denbighshire
• UKL23 - Flintshire and Wrexham

Total value (estimated, excluding VAT)

500000 GBP to 6000000GBP

Contract dates (estimated)

01 April 2026, 00:00AM to 31 March 2030, 23:59PM

Is a framework being established?

Yes

Adra (Tai) Cyf

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Percentage fee charged to suppliers

0%

Award method when using the framework

With and without reopening competition

Framework operation description

Each lot will be ranked based on price, quality and social value scoring (as set out in the ITT document. Ranking will determine the order in which work orders will be awarded to suppliers.

Raising Works Orders within a Ranked Procurement Framework

Department identifies need: A void property requires services covered by the framework.

Top-ranked supplier contacted: The Contract Managers directly contact the supplier ranked first in the relevant framework lot, based on the geographical area of the property(s).

Issue work order: If the top-ranked supplier is available and meets the specific requirements, the work order is raised directly with them.

Example:

Supplier A is ranked first, Supplier B second, and Supplier C third.

Adra’s Maintenance Department will first approach Supplier A for the work.

If Supplier A is unable to provide the necessary resources within the required timeframe, the department would escalate the request to Supplier B and so on.

This structure ensures efficiency, fairness, and adherence to procurement regulations.

Further details on the ordering procedure through the framework is contained within the Framework Agreement.

Mini-Competition

In some cases, especially if the top-ranked supplier is unavailable or cannot meet specific requirements, the buyer may run a mini-competition between the ranked suppliers.

Suppliers will bid within the scope and pricing framework already defined, but this allows flexibility for specific projects or variations.

Description

Void Property Cleaning within Arfon geographical area

CPV classifications

• 90600000 - Cleaning and sanitation services in urban or rural areas, and related services
• 90500000 - Refuse and waste related services
• 90900000 - Cleaning and sanitation services

Delivery regions

• UKL12 - Gwynedd

Lot value (estimated)

500000 GBP Excluding VAT

600000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2030, 23:59PM

Description of how multiple lots may be awarded

For each lot, bidders will be required to provide prices for each of the services requested within the pricing document. Bidders may provide submissions to be on any combination of geographical lots within either the Void Property Cleaning Lot, Void Property Clearance Lot or both, but please note that appointment to one Lot does not guarantee an appointment to other Lots.

It is anticipated that a maximum of 6 service providers will be appointed on to each Lot, however, should the total scoring for the 7th placed service provider be within 1% of the 6th, Adra may use our discretion to award an additional service provider to lots.

Award criteria

Description

Void Property Cleaning within Dwyfor geographical area

CPV classifications

• 90600000 - Cleaning and sanitation services in urban or rural areas, and related services
• 90500000 - Refuse and waste related services
• 90900000 - Cleaning and sanitation services

Delivery regions

• UKL12 - Gwynedd

Lot value (estimated)

500000 GBP Excluding VAT

600000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2030, 23:59PM

Description of how multiple lots may be awarded

For each lot, bidders will be required to provide prices for each of the services requested within the pricing document. Bidders may provide submissions to be on any combination of geographical lots within either the Void Property Cleaning Lot, Void Property Clearance Lot or both, but please note that appointment to one Lot does not guarantee an appointment to other Lots.

It is anticipated that a maximum of 6 service providers will be appointed on to each Lot, however, should the total scoring for the 7th placed service provider be within 1% of the 6th, Adra may use our discretion to award an additional service provider to lots.

Award criteria

Description

Void Property Cleaning within Meirionnydd geographical area

CPV classifications

• 90600000 - Cleaning and sanitation services in urban or rural areas, and related services
• 90500000 - Refuse and waste related services
• 90900000 - Cleaning and sanitation services

Delivery regions

• UKL12 - Gwynedd

Lot value (estimated)

500000 GBP Excluding VAT

600000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2030, 23:59PM

Description of how multiple lots may be awarded

For each lot, bidders will be required to provide prices for each of the services requested within the pricing document. Bidders may provide submissions to be on any combination of geographical lots within either the Void Property Cleaning Lot, Void Property Clearance Lot or both, but please note that appointment to one Lot does not guarantee an appointment to other Lots.

It is anticipated that a maximum of 6 service providers will be appointed on to each Lot, however, should the total scoring for the 7th placed service provider be within 1% of the 6th, Adra may use our discretion to award an additional service provider to lots.

Award criteria

Description

Void Property Cleaning within Conwy County geographical area

CPV classifications

• 90600000 - Cleaning and sanitation services in urban or rural areas, and related services
• 90500000 - Refuse and waste related services
• 90900000 - Cleaning and sanitation services

Delivery regions

• UKL13 - Conwy and Denbighshire

Lot value (estimated)

500000 GBP Excluding VAT

600000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2030, 23:59PM

Description of how multiple lots may be awarded

For each lot, bidders will be required to provide prices for each of the services requested within the pricing document. Bidders may provide submissions to be on any combination of geographical lots within either the Void Property Cleaning Lot, Void Property Clearance Lot or both, but please note that appointment to one Lot does not guarantee an appointment to other Lots.

It is anticipated that a maximum of 6 service providers will be appointed on to each Lot, however, should the total scoring for the 7th placed service provider be within 1% of the 6th, Adra may use our discretion to award an additional service provider to lots.

Award criteria

Description

Void Property Cleaning within Denbighshire & Flintshire geographical area

CPV classifications

• 90600000 - Cleaning and sanitation services in urban or rural areas, and related services
• 90500000 - Refuse and waste related services
• 90900000 - Cleaning and sanitation services

Delivery regions

• UKL13 - Conwy and Denbighshire
• UKL23 - Flintshire and Wrexham

Lot value (estimated)

500000 GBP Excluding VAT

600000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2030, 23:59PM

Description of how multiple lots may be awarded

For each lot, bidders will be required to provide prices for each of the services requested within the pricing document. Bidders may provide submissions to be on any combination of geographical lots within either the Void Property Cleaning Lot, Void Property Clearance Lot or both, but please note that appointment to one Lot does not guarantee an appointment to other Lots.

It is anticipated that a maximum of 6 service providers will be appointed on to each Lot, however, should the total scoring for the 7th placed service provider be within 1% of the 6th, Adra may use our discretion to award an additional service provider to lots.

Award criteria

Description

Void property cleaning within Wrexham County geographical area

CPV classifications

• 90600000 - Cleaning and sanitation services in urban or rural areas, and related services
• 90500000 - Refuse and waste related services
• 90900000 - Cleaning and sanitation services

Delivery regions

• UKL23 - Flintshire and Wrexham

Lot value (estimated)

500000 GBP Excluding VAT

600000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2030, 23:59PM

Description of how multiple lots may be awarded

For each lot, bidders will be required to provide prices for each of the services requested within the pricing document. Bidders may provide submissions to be on any combination of geographical lots within either the Void Property Cleaning Lot, Void Property Clearance Lot or both, but please note that appointment to one Lot does not guarantee an appointment to other Lots.

It is anticipated that a maximum of 6 service providers will be appointed on to each Lot, however, should the total scoring for the 7th placed service provider be within 1% of the 6th, Adra may use our discretion to award an additional service provider to lots.

Award criteria

Description

Void property clearance within Arfon geographical area

CPV classifications

• 90600000 - Cleaning and sanitation services in urban or rural areas, and related services
• 90500000 - Refuse and waste related services
• 90900000 - Cleaning and sanitation services

Delivery regions

• UKL12 - Gwynedd

Lot value (estimated)

500000 GBP Excluding VAT

600000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2030, 23:59PM

Description of how multiple lots may be awarded

For each lot, bidders will be required to provide prices for each of the services requested within the pricing document. Bidders may provide submissions to be on any combination of geographical lots within either the Void Property Cleaning Lot, Void Property Clearance Lot or both, but please note that appointment to one Lot does not guarantee an appointment to other Lots.

It is anticipated that a maximum of 6 service providers will be appointed on to each Lot, however, should the total scoring for the 7th placed service provider be within 1% of the 6th, Adra may use our discretion to award an additional service provider to lots.

Description

Void property clearance within Dwyfor geographical area

CPV classifications

• 90600000 - Cleaning and sanitation services in urban or rural areas, and related services
• 90500000 - Refuse and waste related services
• 90900000 - Cleaning and sanitation services

Delivery regions

• UKL12 - Gwynedd

Lot value (estimated)

500000 GBP Excluding VAT

600000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2030, 23:59PM

Description of how multiple lots may be awarded

For each lot, bidders will be required to provide prices for each of the services requested within the pricing document. Bidders may provide submissions to be on any combination of geographical lots within either the Void Property Cleaning Lot, Void Property Clearance Lot or both, but please note that appointment to one Lot does not guarantee an appointment to other Lots.

It is anticipated that a maximum of 6 service providers will be appointed on to each Lot, however, should the total scoring for the 7th placed service provider be within 1% of the 6th, Adra may use our discretion to award an additional service provider to lots.

Award criteria

Description

Void property clearance within Meirionnydd geographical area

CPV classifications

• 90600000 - Cleaning and sanitation services in urban or rural areas, and related services
• 90500000 - Refuse and waste related services
• 90900000 - Cleaning and sanitation services

Delivery regions

• UKL12 - Gwynedd

Lot value (estimated)

500000 GBP Excluding VAT

600000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2030, 23:59PM

Description of how multiple lots may be awarded

For each lot, bidders will be required to provide prices for each of the services requested within the pricing document. Bidders may provide submissions to be on any combination of geographical lots within either the Void Property Cleaning Lot, Void Property Clearance Lot or both, but please note that appointment to one Lot does not guarantee an appointment to other Lots.

It is anticipated that a maximum of 6 service providers will be appointed on to each Lot, however, should the total scoring for the 7th placed service provider be within 1% of the 6th, Adra may use our discretion to award an additional service provider to lots.

Description

Void property clearance within Conwy County geographical area

CPV classifications

• 90600000 - Cleaning and sanitation services in urban or rural areas, and related services
• 90500000 - Refuse and waste related services
• 90900000 - Cleaning and sanitation services

Delivery regions

• UKL13 - Conwy and Denbighshire

Lot value (estimated)

500000 GBP Excluding VAT

600000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2030, 23:59PM

Description of how multiple lots may be awarded

For each lot, bidders will be required to provide prices for each of the services requested within the pricing document. Bidders may provide submissions to be on any combination of geographical lots within either the Void Property Cleaning Lot, Void Property Clearance Lot or both, but please note that appointment to one Lot does not guarantee an appointment to other Lots.

It is anticipated that a maximum of 6 service providers will be appointed on to each Lot, however, should the total scoring for the 7th placed service provider be within 1% of the 6th, Adra may use our discretion to award an additional service provider to lots.

Award criteria

Description

Void property clearance within Denbighshire & Flintshire geographical area

CPV classifications

• 90600000 - Cleaning and sanitation services in urban or rural areas, and related services
• 90500000 - Refuse and waste related services
• 90900000 - Cleaning and sanitation services

Delivery regions

• UKL13 - Conwy and Denbighshire
• UKL23 - Flintshire and Wrexham

Lot value (estimated)

500000 GBP Excluding VAT

600000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 May 2026, 00:00AM

Contract end date (estimated)

31 March 2030, 23:59PM

Description of how multiple lots may be awarded

For each lot, bidders will be required to provide prices for each of the services requested within the pricing document. Bidders may provide submissions to be on any combination of geographical lots within either the Void Property Cleaning Lot, Void Property Clearance Lot or both, but please note that appointment to one Lot does not guarantee an appointment to other Lots.

It is anticipated that a maximum of 6 service providers will be appointed on to each Lot, however, should the total scoring for the 7th placed service provider be within 1% of the 6th, Adra may use our discretion to award an additional service provider to lots.

Description

Void property clearance within Wrexham county

CPV classifications

• 90600000 - Cleaning and sanitation services in urban or rural areas, and related services
• 90500000 - Refuse and waste related services
• 90900000 - Cleaning and sanitation services

Delivery regions

• UKL23 - Flintshire and Wrexham

Lot value (estimated)

500000 GBP Excluding VAT

600000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2030, 23:59PM

Description of how multiple lots may be awarded

For each lot, bidders will be required to provide prices for each of the services requested within the pricing document. Bidders may provide submissions to be on any combination of geographical lots within either the Void Property Cleaning Lot, Void Property Clearance Lot or both, but please note that appointment to one Lot does not guarantee an appointment to other Lots.

It is anticipated that a maximum of 6 service providers will be appointed on to each Lot, however, should the total scoring for the 7th placed service provider be within 1% of the 6th, Adra may use our discretion to award an additional service provider to lots.

Award criteria

Tender submission deadline

09 February 2026, 10:00AM

Enquiry deadline

02 February 2026, 17:00PM

Date of award of contract

18 March 2026, 23:59PM

Submission address and any special instructions

https://www.sell2wales.gov.wales

May tenders be submitted electronically?

Yes

Languages that may be used for submission

• English
• Welsh