Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Wales Shared Services Partnership
Procurement Department,Cardiff and Vale University Local Health Board,Brecknock House ,8th Floor, University Hospital of Wales, Heath Park
Cardiff
CF14 4XW
UK
Telephone: +44 02920746368
E-mail: sarah.yellen@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Wedinos Laboratory Equipment
Reference number: 17/2387/EC
II.1.2) Main CPV code
38433000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The NHS Wales Shared Services Partnership, hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board who are seeking to establish a contract for the capital purchase of a Mass Spectrometer and uHPLC and a FT-IR Spectroscopy and associated maintenance.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Mass Spectrometer and uHPLC
II.2.2) Additional CPV code(s)
38000000
38433100
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
The Toxicology Laboratories located at the University Hospital Llandough require a high-resolution mass-spectrometer capable of measuring exact mass on precursor and fragment ions for the purpose of identifying psychoactive drugs, steroids and other peptides for the WEDINOS project. The instrument must;
- be provided with a solution for presenting samples of powders, tablets and plant material (that may be dissolved in solvents) to the mass spectrometer for analysis, which must include a suitable uHPLC system.
- be capable of analysing small molecules and large intact proteins with masses of at least 35 kDa
- be capable of generating fragment ions for matching the sample to library compounds.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
FT-IR Spectroscopy
II.2.2) Additional CPV code(s)
38000000
38433000
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
To compliment Lot 2, a fourier-transform infrared (FT-IR) spectrometer is required for the identification of drugs plus excipients.
The instrument should;
- be portable but robust for use outside of the laboratory
- be able to analyse samples including powders and tablets directly or with minimum pretreatment
- contain all the hardware required for this
- come with a library of compounds to aid identification
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
- Accelerated procedure
Justification:
The Cardiff and Vale University Health Board have secured end of year money to replace the WEDINOS laboratory equipment that is no longer fit for purpose and has obsolete replacement parts. The funding will replace the kit which in turn will allow the current procedures for WEDINOS to continue. As there is no national equipment framework currently available to utilise, the Health Board needs to go out to market via a compliant process and given the time restrictions to spend the money by 31st March, has agreed that the Accelerated Open Procedure best fits the requirement to appropriately procure and receive the equipment in the timeframe available.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/02/2018
Local time: 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
15/02/2018
Local time: 16:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please note additional information on this procurement:
1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.
2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.
3. The Contracting Authority will not accept completed ITT's after the stated closing date.
4. All documents to be priced (where applicable) in sterling and all payments made in sterling.
5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
6. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of Cardiff and Vale University Local Health Board.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=76638
(WA Ref:76638)
VI.4) Procedures for review
VI.4.1) Review body
NHS Wales Shared Services Partnership
Cardiff
UK
Internet address(es)
URL: http://www.procurement.wales.nhs.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
NHS Wales Shared Services Partnership on behalf of Cardiff and Vale University Local Health Board will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract.
Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts (Amendments) Regulations 2015.
VI.5) Date of dispatch of this notice
01/02/2018