CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Hybrid Event Infrastructure Project

2.2

Description of the goods or services required

During the last year Amgueddfa Cymru – National Museum Wales have had to adapt with the current move towards online and digital events across all our public programmes and income generating streams. The museum will need to expand its capabilities and upgrade the infrastructure required to deliver these online and digital programmes.

As well as fully online events, with the return of live-in person events AC-NMW will see a demand for hybrid events that allow us to widen their audience and make our events more accessible. Each of their venues will need to be retrofitted with the necessary hardware to allow them to interface with online platforms enabling them to live stream or receive live streamed content too.

Alongside the hardware and cabling infrastructure, new software tools and training will be required to support the production and delivery of their created digital content. Outlined below are the key areas and project aims that would be required to adapt their current technical offering to meet the demands of producing hybrid events as described above.

Key aims:

• AC-NMW event venues will be equipped to cater for the recording and broadcasting of any event, allowing them to reach out to a wider audience.

• Full video collaboration tools within their venues and meeting rooms will allow interaction between local and online attendees.

• New facilities and resources will allow more content to be produced in house by AC-NMW and shared and streamed across its platforms.

• Cloud based video hosting service for AC-NMW content that is used for events or published and available to view post events. Ability to link this content to their media channels, website, and other platforms.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=108466.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

During the last year Amgueddfa Cymru – National Museum Wales have had to adapt with the current move towards online and digital events across all our public programmes and income generating streams. The museum will need to expand its capabilities and upgrade the infrastructure required to deliver these online and digital programmes.

As well as fully online events, with the return of live-in person events AC-NMW will see a demand for hybrid events that allow us to widen their audience and make our events more accessible. Each of their venues will need to be retrofitted with the necessary hardware to allow them to interface with online platforms enabling them to live stream or receive live streamed content too.

Alongside the hardware and cabling infrastructure, new software tools and training will be required to support the production and delivery of their created digital content. Outlined below are the key areas and project aims that would be required to adapt their current technical offering to meet the demands of producing hybrid events as described above.

Key aims:

• AC-NMW event venues will be equipped to cater for the recording and broadcasting of any event, allowing them to reach out to a wider audience.

• Full video collaboration tools within their venues and meeting rooms will allow interaction between local and online attendees.

• New facilities and resources will allow more content to be produced in house by AC-NMW and shared and streamed across its platforms.

• Cloud based video hosting service for AC-NMW content that is used for events or published and available to view post events. Ability to link this content to their media channels, website, and other platforms.

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:108466)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice