SU64(26) REQUEST FOR INFORMATION - Laboratory & Hazardous Substance Management System for Swansea University

Procurement reference

SU64(26)

Procurement description

Swansea University wishes to advertise this Request For Information as a Preliminary Market Engagement tool, to reach out to current market providers of integrated Laboratory and Hazardous Substance Management systems, with proven experience of successfully implementing and integrating a management system.

Please note that this is NOT a tender process but an information gathering process, to allow a more-informed Open Tender process to be run later in 2026, with the intention to award a 3 year contract with the option to extend for 2 years on a 1 + 1 year basis.

Please see the RFI documents provided within project 32109 and itt 123064 on etenderwales BravoSolution and note that participation is ONLY via a completed 2. SU64(26) RFI Questions & Response Document which must be uploaded on the etenderwales BravoSolution website by the 12:00 noon Wednesday 18th March 2026 deadline stated.

https://etenderwales.ukp.app.jaggaer.com/web/login.shtml

Suppliers should submit any queries via the Message Board facility on etenderwales BravoSolution by 12:00 noon on Tuesday 10th March 2026 to allow responses to be built into their submitted document as we do not wish to extend this deadline, as this may compromise the timing of the planned Open Tender process later this year.

Swansea University reserve the right to approach participating supplier for further information as a result of this exercise, in order to further clarify details which would facilitate the drafting of tender documents, due to commence from Wednesday 15th April 2026.

Thank you for your interest and participation.

Main category

Services

Delivery regions

• UKL18 - Swansea
• UKL17 - Bridgend and Neath Port Talbot

Total value (estimated)

240000 GBP Excluding VAT

288000 GBP Including VAT

Contract dates (estimated)

01 September 2026, 00:00AM to 31 August 2031, 23:59PM

Swansea University

Is the total value above threshold?

Above threshold

CPV classifications

• 48000000 - Software package and information systems
• 72000000 - IT services: consulting, software development, Internet and support

Delivery regions

• UKL18 - Swansea
• UKL17 - Bridgend and Neath Port Talbot

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 September 2026, 00:00AM

Contract end date (estimated)

31 August 2031, 23:59PM

Engagement process description

All RFI responses to this pre-market engagement process should be submitted via the etenderwales BravoSolution project 32109 itt 123064 by 12:00 noon on Wednesday 18th March. All received information will then be considered by the internal stakeholder group up until Wednesday 15th April 2026, at which point the drafting of the Open Tender documents will commence - therefore Swansea University reserves the right to approach participating suppliers for further clarification up until that date, which may facilitate drafting the tender documentation. The intention is to then advertise on sell2wales and publish on etenderwales BravoSolution, that Open Tender process by 20th May 2026 in order for to award a 3 year (with 1 +1 extension options) contract by 1st September 2026. Please note that Swansea University reserve the right to amend these dates, as well as the option to vary, delay or cancel the proposed resultant tender process.

Due date

15 April 2026, 23:59PM

Has the engagement period already ended?

No

Publication date of tender notice (estimated)

20 May 2026