Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Wales Shared Services Partnership
4th Floor Companies House, Crown Way
Cardiff
CF14 3UZ
UK
Contact person: Ryan Zobole
Telephone: +44 2920903867
E-mail: ryan.zobole@wales.nhs.uk
NUTS: UKL
Internet address(es)
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/home.html
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Bespoke Orthotics
Reference number: PAD-OJEU-40377
II.1.2) Main CPV code
33141740
II.1.3) Type of contract
Supplies
II.1.4) Short description
The forthcoming contract will be for the provision of Bespoke Orthotics products including Modular Footwear, Bespoke Footwear, Total Contact Insoles (TCI) and Bespoke Ankle Foot Orthoses.
Additionally, some Health Boards in Wales also have a requirement for Orthotist provision, which will be encompassed within the scope of the contract.
The contract will be for a period of three years (with the option to extend for two additional 12 Month periods).
The estimated value stated in this notice is the full five year value.
II.1.5) Estimated total value
Value excluding VAT:
10 047 175.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Provision of Goods and Service to Abertawe Bro Morgannwg University Health Board, Cwm Taf University Health Board, Hywel Dda University Health Board, Powys Teaching Health Board
II.2.2) Additional CPV code(s)
85111600
33141740
33141700
II.2.3) Place of performance
NUTS code:
UKL15
UKL17
UKL18
UKL24
UKL14
UKL1
UKL
II.2.4) Description of the procurement
Provision of Bespoke Orthotic products including but not limited to Modular Footwear, Bespoke Footwear, Total Contact Insoles (TCI) and Bespoke Ankle Foot Orthoses, and the provision of Orthotists to Abertawe Bro Morgannwg University Health Board, Cwm Taf University Health Board, Hywel Dda University Health Board, Powys Teaching Health Board.
II.2.5) Award criteria
Criteria below:
Quality criterion: Priority Supplier Programme
/ Weighting: 2
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
28
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend original contract duration for two further 12 month periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot 1 will be awarded to a sole supplier for the provision of bespoke orthotic products and Orthotists.
Lot No: 2
II.2.1) Title
Provision of Goods to Cardiff & Vale University Health Board
II.2.2) Additional CPV code(s)
33141740
33141700
II.2.3) Place of performance
NUTS code:
UKL
UKL22
II.2.4) Description of the procurement
Provision of Bespoke Orthotic products including Modular Footwear, Bespoke Footwear, Total Contact Insoles (TCI) and Bespoke Ankle Foot Orthoses to Cardiff & Vale University Health Board.
II.2.5) Award criteria
Criteria below:
Quality criterion: Priority Supplier Programme
/ Weighting: 2
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
38
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend original contract duration for two further 12 month periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot 2 is divided into two sections; Ankle Foot Orthoses and footwear (which includes Modular Footwear, Bespoke Footwear and Total Contact Insoles (TCI)). Each of these sections will be awarded separately to a sole supplier. Therefore there exists the possibility that a different supplier could be awarded the footwear section to the supplier that is awarded the AFO section under Lot 2.
Lot No: 3
II.2.1) Title
Provision of Goods Betsi Cadwaladr University Health Board
II.2.2) Additional CPV code(s)
33141740
33141700
II.2.3) Place of performance
NUTS code:
UKL
UKL23
UKL13
UKL12
II.2.4) Description of the procurement
Provision of Bespoke Orthotic products including Modular Footwear, Bespoke Footwear, Total Contact Insoles (TCI) and Bespoke Ankle Foot Orthoses to Betsi Cadwaladr University Health Board
II.2.5) Award criteria
Criteria below:
Quality criterion: Priority Supplier Programme
/ Weighting: 2
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
38
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend original contract duration for two further 12 month periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot 3 is further divided into two sections; Ankle Foot Orthoses and footwear (which includes Modular Footwear, Bespoke Footwear and Total Contact Insoles (TCI)). Each of these sections will be awarded separately to a sole supplier. Therefore there exists the possibility that a different supplier could be awarded the footwear section to the supplier that is awarded the AFO section Lot 3.
Lot No: 4
II.2.1) Title
Provision of Goods to Aneurin Bevan University Health Board
II.2.2) Additional CPV code(s)
33141740
33141700
II.2.3) Place of performance
NUTS code:
UKL
UKL21
UKL16
II.2.4) Description of the procurement
Provision of Bespoke Orthotics products including but not limited to Modular Footwear, Bespoke Footwear, Total Contact Insoles (TCI) and Bespoke Ankle Foot Orthoses to Aneurin Bevan University Health Board .
II.2.5) Award criteria
Criteria below:
Quality criterion: Priority Supplier Programme
/ Weighting: 2
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
38
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend original contract duration for two further 12 month periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot 4 will be awarded to a sole supplier for the provision of bespoke orthotic products only.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Justification for any framework agreement duration exceeding 4 years: The contract duration may exceed four years as the implementation of the contract involves a substantial amount of work from suppliers and NHS staff and add cost to the suppliers meaning that a longer term contract is necessary.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 102-232472
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/02/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
22/02/2019
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
48 months
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
1. The contracting authority is not bound to award a contract in whole or in part.
2. The contracting authority will not bear the tender costs of any of the tenderers.
3. Please note NHS Wales Shared Services Partnership - Procurement Services as the contracting authority are tendering on behalf of Health Boards in Wales including: Aneurin Bevan University Health Board, Abertawe Bro Morgannwg University Health Board, Betsi Cadwaladr University Health Board, Cardiff & Vale University Health Board, Cwm Taf University Health Board, Hywel Dda University Health Board, Powys Teaching Health Board.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=87932
(WA Ref:87932)
VI.4) Procedures for review
VI.4.1) Review body
NHS Wales Shared Services Partnership
4th Floor Companies House, Crown Way
Cardiff
CF14 3UZ
UK
Internet address(es)
URL: http://www.procurement.wales.nhs.uk
VI.5) Date of dispatch of this notice
23/01/2019