Scope
Procurement reference
2025H000080.01
Procurement description
Hafod requires a Supplier to undertake responsive repairs and maintenance services throughout its housing stock, care homes and support schemes.
The areas in scope of this requirement, cover properties in the following local authorities:
Bridgend
Caerphilly
Cardiff
Vale of Glamorgan
Rhondda Cynan Taff
Merthyr Tydfil
Torfaen
Newport
The Contract term will be for 3 years initially, with an option to extend for a further 1 + 1 years.
The estimated value of the initial 3 year Contract is £16,545,902.97 inc VAT
Pricing will be subject to increases in line with CPI. Further details can be found in Schedule 1 – Specification.
Bidders may submit a tender response for any number of lots. However, Hafod will award no more than two (2) regional lots to any single Bidder, regardless of the number of lots bid for or the Bidder’s relative ranking across lots further details can be found in section 96 – 115 of the tender documents.
The successful Supplier will be expected to deliver the requirement as an extension of Hafod and take full responsibility for the end-to-end delivery of the Contract. Further details can be found in Schedule 1 – Specification.
Total value (estimated, excluding VAT)
22736276 GBP to 22736276GBP
Contract dates (estimated)
27 April 2026, 00:00AM to 26 April 2029, 23:59PM
Extension end date (if all the extensions are used): 26 April 2031
Lots
Divided into 4 lots
Rhondda Cynon Taff
Lot number: 1
Description
Lot 1 - Rhondda Cynon Taff
CPV classifications
- 50700000 - Repair and maintenance services of building installations
- 50800000 - Miscellaneous repair and maintenance services
Lot value (estimated)
4269424 GBP Excluding VAT
5336780 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
27 April 2026, 00:00AM
Contract end date (estimated)
26 April 2029, 23:59PM
Extension end date (estimated)
26 April 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
The contract term will be for 3 years with an option to extend for a further 1 + 1 years.
Description of how multiple lots may be awarded
Bidders may submit a tender response for any number of lots.
However, Hafod will award no more than two (2) regional lots to any single Bidder, regardless of the number of lots bid for or the Bidder's relative ranking across lots. Further details are outlined in Hafods ITT document
Participation
Conditions of participation
Insurances as per Specification document. Minimum turnover required: 1,608,331.20 (Excl VAT)
Conditions of participation
As per specification document
Award criteria
Type: price
Name
Price
Description
exact price
Weighting: 60.00
Weighting type: percentageExact
Type: quality
Name
Quality
Description
exact description
Weighting: 40.00
Weighting type: percentageExact
Cardiff, Torfaen and Newport
Lot number: 2
Description
Lot 2 - Cardiff, Torfaen and Newport
CPV classifications
- 50700000 - Repair and maintenance services of building installations
- 50800000 - Miscellaneous repair and maintenance services
Lot value (estimated)
7446067 GBP Excluding VAT
9307584 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
27 April 2026, 00:00AM
Contract end date (estimated)
26 April 2029, 23:59PM
Extension end date (estimated)
26 April 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
The contract term will be for 3 years with an option to extend for a further 1 + 1 years.
Description of how multiple lots may be awarded
Bidders may submit a tender response for any number of lots.
However, Hafod will award no more than two (2) regional lots to any single Bidder, regardless of the number of lots bid for or the Bidder's relative ranking across lots. Further details are outlined in Hafods ITT document
Participation
Conditions of participation
Insurances as per specification. Minimum turnover requirement: 2,805,001.60 (Excl VAT)
Conditions of participation
As per specification document
Award criteria
Type: quality
Name
Quality
Weighting: 40.00
Weighting type: percentageExact
Type: price
Name
Price
Weighting: 60.00
Weighting type: percentageExact
The Vale
Lot number: 3
Description
Lot 3 - The Vale
CPV classifications
- 50700000 - Repair and maintenance services of building installations
- 50800000 - Miscellaneous repair and maintenance services
Lot value (estimated)
4507698 GBP Excluding VAT
5634623 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
27 April 2026, 00:00AM
Contract end date (estimated)
26 April 2029, 23:59PM
Extension end date (estimated)
26 April 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
The contract term will be for 3 years with an option to extend for a further 1 + 1 years.
Description of how multiple lots may be awarded
Bidders may submit a tender response for any number of lots.
However, Hafod will award no more than two (2) regional lots to any single Bidder, regardless of the number of lots bid for or the Bidder's relative ranking across lots. Further details are outlined in Hafods ITT document
Participation
Conditions of participation
Insurances as per specification document. Minimum turnover requirement: 1,698,091.20 (Excl VAT)
Conditions of participation
As per specification
Bridgend
Lot number: 4
Description
Lot 4 - Bridgend
CPV classifications
- 50700000 - Repair and maintenance services of building installations
- 50800000 - Miscellaneous repair and maintenance services
Award criteria
Type: quality
Name
Quality
Weighting: 40.00
Weighting type: percentageExact
Type: price
Name
Price
Weighting: 60.00
Weighting type: percentageExact
Award criteria
Type: quality
Name
Quality
Weighting: 40.00
Weighting type: percentageExact
Type: price
Name
Price
Weighting: 60.00
Weighting type: percentageExact
Lot value (estimated)
6513087 GBP Excluding VAT
8141359 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
27 April 2026, 00:00AM
Contract end date (estimated)
26 April 2029, 23:59PM
Extension end date (estimated)
26 April 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
The contract term will be for 3 years with an option to extend for a further 1 + 1 years.
Description of how multiple lots may be awarded
Bidders may submit a tender response for any number of lots.
However, Hafod will award no more than two (2) regional lots to any single Bidder, regardless of the number of lots bid for or the Bidder's relative ranking across lots. Further details are outlined in Hafods ITT document
Participation
Conditions of participation
Minimum insurance requirements as per specification. Minimum turnover: 2,453,539.20 (Excl VAT)
Conditions of participation
As per specification document.
Award criteria
Type: quality
Name
Quality
Weighting: 40.00
Weighting type: percentageExact
Type: price
Name
Price
Weighting: 60.00
Weighting type: percentageExact