Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Velindre Cancer Center, Velindre Road, Whitchurch
Cardiff
CF14 2TL
UK
Contact person: Paul Thomas
Telephone: +44 2920902255
E-mail: Paul.Thomas4@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Invitation to Tender for the Supply of Personal Radiation Dosimetry Materials
Reference number: VCC-FINDATENDER-41593
II.1.2) Main CPV code
38341200
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Radiation Protection Service at Velindre Cancer Centre is seeking the services of a HSE approved dosimetry service to supply radiation dosimetry materials to its client base.
II.1.5) Estimated total value
Value excluding VAT:
280 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
38341200
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Velindre Cancer Centre, Velindre Road, Cardiff CF14 2TL and possibly other locations across the UK.
II.2.4) Description of the procurement
The Radiation Protection Service at Velindre Cancer Centre supplies personal radiation dosimetry materials to a client base primarily consisting of all NHS establishments in Wales and also a range of other customers across the UK. Materials are purchased from a third party supplier and re-supplied to customers using the RPS Cardiff corporate identity.
The Radiation Protection Service at Velindre Cancer Centre is seeking the services of a HSE approved dosimetry service to supply radiation dosimetry materials to its client base
II.2.5) Award criteria
Criteria below:
Quality criterion: Ease of wear and ergonomics of the whole body dosemeters for the end user in terms of comfort and wear.
/ Weighting: 8
Quality criterion: Ease of wear and ergonomics of the extremity and eye dosemeters for the end user in terms of comfort and wear including fastenings.
/ Weighting: 8
Quality criterion: Additional identification information on the dosemeters such as wear position, wear period, department name, and further identification.
/ Weighting: 3
Quality criterion: Dosimetry materials can easily be decontaminated following surgical procedures
/ Weighting: 3
Quality criterion: High sensitivity environmental dosemeters are available for the monitoring of background radiation levels below 0.1mSv.
/ Weighting: 4
Quality criterion: Ability to provide dosemeters suitable for alternative wear periods, e.g. 6 months.
/ Weighting: 2
Quality criterion: Customers of RPS Cardiff should have access to the online system for the inspection of records at selected sites. see Docs for more info
/ Weighting: 3
Quality criterion: Dosemeters returned for an extended period after the end of the monitoring period shall be read out and a result provided to RPS Cardiff
/ Weighting: 2
Quality criterion: It should be possible to make amendments to dosemeter requirements and details at short notice prior to the supply of dosemeters.
/ Weighting: 3
Quality criterion: It should be possible to change multiple wearer assignments by way of supplying a UK based contact with an electronic notification of these changes
/ Weighting: 6
Quality criterion: It should be possible to provide results to RPS Cardiff electronically in a specified format and with fields formatted and arranged according to RPS Cardiff requirements.
/ Weighting: 3
Quality criterion: It should be possible to obtain a single electronic download of the following directly from the suppliers website: - See Sepcification for details
/ Weighting: 6
Quality criterion: Dosemeters should have a serial number unique to the wearer/date displayed on the outside of the dosemeter.
/ Weighting: 3
Quality criterion: Ability to carry out live interaction with supplier database for additions/ deletions of orders should be provided.
/ Weighting: 3
Quality criterion: Ability to change the wear period of a specific dosemeter from the designated period to one of RPS Cardiff choosing should be provided.
/ Weighting: 3
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2022
End:
31/12/2023
This contract is subject to renewal: Yes
Description of renewals:
Option to extend +12 +12 months at a maximum of 24 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please see Documentations available on Bravo Etender Wales
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The supplier of personal radiation dosimetry materials must be recognised by the Health and Safety Executive (HSE) as an Approved Dosimetry Service (ADS), as defined in the Ionising Radiations Regulations 2017 (IRR17).
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please see Tender Documents in Bravo
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/08/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.7) Conditions for opening of tenders
Date:
18/08/2021
Local time: 12:00
Place:
Through Bravo Etender Wales
Information about authorised persons and opening procedure:
Paul Thomas (Senior Procurement Business Manager)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Between 2 to 4 years time (Dependent on taking up extensions)
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=112454
(WA Ref:112454)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
16/07/2021