Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Hywel Dda University Health Board, Ty Gorwel, Building 14, St David’s Park, Job's Well Road
Carmarthen
SA31 3BB
UK
Telephone: +44 1443848585
E-mail: Lewis.wells2@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/home.html
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Grounds and Gardens Maintenance Services
Reference number: HDD-OJEU-53635
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
Hywel Dda University Health Board (“HDUHB”) has a requirement for the provision of grounds and gardens maintenance services across
the HDUHB estate including acute, community and primary care sites across the three counties.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 Carmarthenshire - Lot 2 Pembrokeshire - Lot 3 Ceredigion
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKL1
II.2.4) Description of the procurement
The Service Provider shall be responsible for grounds and gardens maintenance services at the site(s) specified by HDUHB, these services
may include but are not limited to:
1. The regular maintenance of grassed areas, hedges, shrub beds and hard landscape areas.
2. The planting, establishment and maintenance of shrub beds, hedges, and bulbs at the appropriate times.
3. The removal and disposal of rubbish, rubble, leaves, and any other material considered detrimental to the appearance of HDUHB’s
site(s); and
4. The reinstatement as necessary of some grassed areas and shrubberies.
The Service Provider shall conduct grounds and gardens maintenance services on the days and times specified and as agreed between
HDUHB and the Service Provider.
All services performed by the Service Provider shall be in accordance with good industry practice and all statutory and legal legislation
such as licensing, harmful plants, and waste in connection with the provision of grounds and gardens maintenance services.
The contract will be awarded via three (3) lots on a geographical basis, The three (3) lots will be;
- Lot 1 – Carmarthenshire
- Lot 2 – Pembrokeshire
- Lot 3 - Ceredigion
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The contract will initially be let for a three (3) year term, with the option to extend up to a further one (1) year.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Please refer to tender documents.
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKL1
II.2.4) Description of the procurement
Please refer to tender documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Please refer to tender documents.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Contract performance conditions as stated in the procurement documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/08/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.7) Conditions for opening of tenders
Date:
29/08/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=133572
(WA Ref:133572)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
28/07/2023