CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Framework Agreement for LAN Rooms Mechanical and Electrical (M&E) Works

2.2

Description of the goods or services required

The University has identified that LAN rooms across their estate are in need of substantial upgrades to ensure a robust and fit for purpose network for the foreseeable future. To this end we have engaged with various consultants to undertake surveys and make recommendations regarding power supplies, UPS systems, cabling infra structure, switching and temperature control within these spaces.

Recommendations from these surveys have identified a number of specific weaknesses and inadequacies regarding existing power and temperature control systems and have gone on to recommend upgrade packages to address these issues. Phase one of these works addressed issues in 13 Core (LEAF) LAN rooms which were prioritised to facilitate the I.T. upgrade strategy and to incorporate additional new services required by a number of new buildings currently being commissioned.

The remaining EDGE LAN Rooms consist of approximately 273 LAN rooms of various shapes and sizes that will require upgrade works as part of the second phase of this project. The EDGE LAN room improvement roll out will consist of multiple upgrade works packages at different locations across the Cardiff University (CU) estate essentially addressing Air Conditioning and Electrical Distribution as identified, to accommodate the provision of new active equipment and UPS systems which are being procured by the University. The scheme also includes the provision of new final circuitry arrangements to accommodate the new UPS requirements. New electrical supplies, AC and metering will also need to be connected to the existing site wide BeMS system as part of the works.

In order to facilitate these works and maximise flexibility and efficiency for the University, we are looking to set up a dedicated call-off Framework of Contractors to undertake these works.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=111156.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The University has identified that LAN rooms across their estate are in need of substantial upgrades to ensure a robust and fit for purpose network for the foreseeable future. To this end we have engaged with various consultants to undertake surveys and make recommendations regarding power supplies, UPS systems, cabling infra structure, switching and temperature control within these spaces.

Recommendations from these surveys have identified a number of specific weaknesses and inadequacies regarding existing power and temperature control systems and have gone on to recommend upgrade packages to address these issues. Phase one of these works addressed issues in 13 Core (LEAF) LAN rooms which were prioritised to facilitate the I.T. upgrade strategy and to incorporate additional new services required by a number of new buildings currently being commissioned.

The remaining EDGE LAN Rooms consist of approximately 273 LAN rooms of various shapes and sizes that will require upgrade works as part of the second phase of this project. The EDGE LAN room improvement roll out will consist of multiple upgrade works packages at different locations across the Cardiff University (CU) estate essentially addressing Air Conditioning and Electrical Distribution as identified, to accommodate the provision of new active equipment and UPS systems which are being procured by the University. The scheme also includes the provision of new final circuitry arrangements to accommodate the new UPS requirements. New electrical supplies, AC and metering will also need to be connected to the existing site wide BeMS system as part of the works.

In order to facilitate these works and maximise flexibility and efficiency for the University, we are looking to set up a dedicated call-off Framework of Contractors to undertake these works.

3 Conditions for Participation

3.1

Minimum standards and qualification required

As stated in the Invitation to Tender (ITT) documents.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CU.605.JP

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

Welsh

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Site visits are a mandatory requirement and will take please W/C 5th July 2021 - Full details are contained in the ITT documents.

All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.

The University reserves the right to award the contract in whole or in part.

The University reserves the right to annul the tendering process and not award any contract.

All documents to be priced in GBP and all payments made in GBP.

All documents to be priced in GBP excluding VAT

(WA Ref:111156)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

As stated in the ITT documents.

5.2

Additional Documentation

5.3

Publication date of this notice