CONTRACT AWARD NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

DPS for the transportation and disposal of waste streams from Amgen Cymru

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Rhondda Cynon Taf

II.1.3)

This notice involves a framework agreement

II.1.4)

Short description of the contract or purchase(s)

Rhondda Cynon Taf County Borough Council (RCT CBC) wishes to establish a Dynamic Purchasing System (DPS) for the Transportation and Disposal of Various Waste Streams from Amgen Cymru, Bryn Pica, Aberdare, Rhondda Cynon Taf CBC, CF44 0BX. The procurement is to be processed in accordance with the Public Contracts Regulations 2015 (the “Regulations”), in line with the Restricted Procedure Regulation 28 and Dynamic Purchasing Systems Regulation 34.

Please note this contract notice is the setting up of a Dynamic Purchasing System and not a public contract.

RCT CBC acting on behalf of Amgen Cymru are seeking suitable contractors with a Waste Carrier License and Waste Management License/Permit to purchase/collect waste streams processed through Amgen Cymru’s Material Recycling Facility or community recycling centres within the authority. All operations must comply fully with all current and ongoing waste legislation.

A DPS is similar to a Framework, but where new suppliers are permitted to join at any time during the validity of the DPS. The DPS shall be run under Project no 31293 of etenderwales - https://etenderwales.bravosolution.co.uk

The DPS will be structured into nineteen separate lots (waste streams) as detailed in this advert. Contractors can apply for 1 to 19 lots and as part of the 1st stage of the tender process they should indicate which lots they wish to be considered for. DPS is similar to a framework and therefore there are no guarantees of volumes.

The waste streams include paper, card, plastic, metals, wood and green waste, plus various other waste streams as indicated. The majority of waste streams will be baled. The Dynamic Purchasing System (DPS) will include both income and expenditure related contracts. Collections shall be made on an Ex Works Basis and prices will be either linked to a third party price index, a fixed price, E Auction or a method the Authority deems suitable.

Amgen Cymru have limited storage facilities so suppliers must collect waste streams as and when scheduled.

The period of validity of the Dynamic Purchasing System is five years from the 1 December 2015 – 30 November 2020. RCT CBC reserves the right to extend the DPS validity for further periods.

SELECTION CRITERIA

This procurement exercise is being carried out electronically, via the Council’s e-tendering portal - etenderwales, link detailed below. As such, all documentation and correspondence must be submitted electronically via the etenderwales Portal. No oral communication will be undertaken. Failure to comply with the electronic process will eliminate you from the process.

General instructions on accessing the system can be found in section VI

Providers are invited to submit a request to participate in the DPS. Providers must satisfy the selection criteria in order to be admitted to the DPS. The selection criteria consists of pass / fail and information only questions. Providers will be required to pass all elements of the Selection criteria in order to be admitted to the DPS. Any Provider receiving a “fail” will be eliminated from the process at this stage. Successful providers must maintain the selection criteria minimum requirements within the etenderwales project throughout the validity of the DPS.

Providers who fail to successfully meet the award criteria of the selection criteria, will have further opportunities to re-submit their offer during the period of validity of the DPS.

Providers will not be requested to submit any costs at this stage of the process.

Initial expressions of interest must be submitted by 13:00 09/11/2015 After this time the DPS will close whilst the Council conducts its initial evaluations. Once the Council has completed its initial evaluations the DPS will be re-opened and any unsuccessful tenderers and new entrants may once again express their interest.

PROCEDURE AFTER COMPLETEION OF INITIAL DYNAMIC PURCHASING SYSTEM EVALUATION

The Council shall be entitled to award contracts by undertaking mini competitions from the DPS. The Council shall invite all suppliers admitted to the DPS (or identified lot) at the point of call off and shall be awarded on the basis as set out in the mini competition procurement documents. Mini Competition documents will state the exact details of the specification and will form a legally binding contractual arrangement.

The Council shall provide suppliers with enough information to be able to submit a tender and will give adequate time to do so, normally no less than 10 days. Where timescales are less than 10 working days the Council shall request that providers confirm they are in mutual agreement either as part of the selection process or within the procurement documents.

All new requests shall be issued via etenderwales and may or may not be concluded with an electronic auction.

An email alert shall be issued to the email account registered against the tenderers profile in etenderwales.

The award of mini competition for each lot will be based on a Price/Quality evaluation and the values of each element will be weighted according and the requirements detailed within the tender documentation.

The Council shall be entitled to remove suppliers from the DPS should they not continually meet the selection criteria.

II.1.5)

Common Procurement Vocabulary (CPV)

II.1.6)

Contract covered by the government procurement agreement (GPA)

II.2)

Total final value of the contract(s)

II.2.1)

Total final value of the contract(s)

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

IV.2)

Award criteria

IV.2.1)

Award criteria

IV.2.2)

An electronic auction has been used

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

Project Number 31293

IV.3.2)

Previous publication(s) concerning the same contract

Other previous publications

Section V: Award of contract

Contract No:

Title:

Lot No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section V: Award of contract

Contract No:

Title:

Lot No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section V: Award of contract

Contract No:

Title:

Lot No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section V: Award of contract

Contract No:

Title:

Lot No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section V: Award of contract

Contract No:

Title:

Lot No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section V: Award of contract

Contract No:

Title:

Lot No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section V: Award of contract

Contract No:

Title:

Lot No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community funds?

VI.2)

Additional Information

(WA Ref:45394)

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.3.2)

Lodging of appeals

VI.3.3)

Service from which information about the lodging of appeals may be obtained

VI.4)

Dispatch date of this Notice