CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Rhondda Cynon Taf

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Rhondda Cynon Taf County Borough Council (RCT CBC) wishes to establish a Dynamic Purchasing System (DPS) for the Transportation and Disposal of Various Waste Streams from Amgen Cymru, Bryn Pica, Aberdare, Rhondda Cynon Taf CBC, CF44 0BX. The procurement is to be processed in accordance with the Public Contracts Regulations 2015 (the “Regulations”), in line with the Restricted Procedure Regulation 28 and Dynamic Purchasing Systems Regulation 34.

Please note this contract notice is the setting up of a Dynamic Purchasing System and not a public contract.

RCT CBC acting on behalf of Amgen Cymru are seeking suitable contractors with a Waste Carrier License and Waste Management License/Permit to purchase/collect waste streams processed through Amgen Cymru’s Material Recycling Facility or community recycling centres within the authority. All operations must comply fully with all current and ongoing waste legislation.

A DPS is similar to a Framework, but where new suppliers are permitted to join at any time during the validity of the DPS. The DPS shall be run under Project no 31293 of etenderwales - https://etenderwales.bravosolution.co.uk

The DPS will be structured into nineteen separate lots (waste streams) as detailed in this advert. Contractors can apply for 1 to 19 lots and as part of the 1st stage of the tender process they should indicate which lots they wish to be considered for. DPS is similar to a framework and therefore there are no guarantees of volumes.

The waste streams include paper, card, plastic, metals, wood and green waste, plus various other waste streams as indicated. The majority of waste streams will be baled. The Dynamic Purchasing System (DPS) will include both income and expenditure related contracts. Collections shall be made on an Ex Works Basis and prices will be either linked to a third party price index, a fixed price, E Auction or a method the Authority deems suitable.

Amgen Cymru have limited storage facilities so suppliers must collect waste streams as and when scheduled.

The period of validity of the Dynamic Purchasing System is five years from the 1 December 2015 – 30 November 2020. RCT CBC reserves the right to extend the DPS validity for further periods.

SELECTION CRITERIA

This procurement exercise is being carried out electronically, via the Council’s e-tendering portal - etenderwales, link detailed below. As such, all documentation and correspondence must be submitted electronically via the etenderwales Portal. No oral communication will be undertaken. Failure to comply with the electronic process will eliminate you from the process.

General instructions on accessing the system can be found in section VI

Providers are invited to submit a request to participate in the DPS. Providers must satisfy the selection criteria in order to be admitted to the DPS. The selection criteria consists of pass / fail and information only questions. Providers will be required to pass all elements of the Selection criteria in order to be admitted to the DPS. Any Provider receiving a “fail” will be eliminated from the process at this stage. Successful providers must maintain the selection criteria minimum requirements within the etenderwales project throughout the validity of the DPS.

Providers who fail to successfully meet the award criteria of the selection criteria, will have further opportunities to re-submit their offer during the period of validity of the DPS.

Providers will not be requested to submit any costs at this stage of the process.

Initial expressions of interest must be submitted by 13:00 09/11/2015 After this time the DPS will close whilst the Council conducts its initial evaluations. Once the Council has completed its initial evaluations the DPS will be re-opened and any unsuccessful tenderers and new entrants may once again express their interest.

PROCEDURE AFTER COMPLETEION OF INITIAL DYNAMIC PURCHASING SYSTEM EVALUATION

The Council shall be entitled to award contracts by undertaking mini competitions from the DPS. The Council shall invite all suppliers admitted to the DPS (or identified lot) at the point of call off and shall be awarded on the basis as set out in the mini competition procurement documents. Mini Competition documents will state the exact details of the specification and will form a legally binding contractual arrangement.

The Council shall provide suppliers with enough information to be able to submit a tender and will give adequate time to do so, normally no less than 10 days. Where timescales are less than 10 working days the Council shall request that providers confirm they are in mutual agreement either as part of the selection process or within the procurement documents.

All new requests shall be issued via etenderwales and may or may not be concluded with an electronic auction.

An email alert shall be issued to the email account registered against the tenderers profile in etenderwales.

The award of mini competition for each lot will be based on a Price/Quality evaluation and the values of each element will be weighted according and the requirements detailed within the tender documentation.

The Council shall be entitled to remove suppliers from the DPS should they not continually meet the selection criteria.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=35410

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

Project Number 31293

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

General

Suppliers Instructions How to Express Interest in this Tender

1. Register your company on the eTenderwales portal (this is only required once)

Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

Click the “Click here to register” link

Accept the terms and conditions and click “continue”

Enter your correct business and user details

Note the username you chose and click “Save” when complete

You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

Login to the portal with the username/password

Within the PQQs’ITTS open to All Suppliers portlet (bottom left) Click on ITT (These are ITT’s open to any registered supplier)

Click on Search/Filter, change the Search option to Project Code and the Value to 31293

Click on the relevant ITT to access the content.

Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only)

Click on the ITT code, you can now access any attachments by clicking the “Buyer Attachments”.

3. Locating the tender after Expressing Interest

Login to the portal with the username/password

Within the Quick Links portlet (bottom right) Click on My ITTs

Click on Search/Filter, change the Search option to Project Code and the Value to 31293

Click on the relevant ITT to access the content.

4. Responding to the tender

You can now choose to “Create a Response” or “Decline to Respond” (please give a reason if rejecting)

You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

Note the deadline for completion, then follow the onscreen instructions to complete the ITT

There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

Further Instructions may be available within documentation contained in the “Buyer Attachments” (top left)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:

- eMail: help@bravosolution.co.uk

- Phone: 0800 011 2470 / Fax: 020 7080 0480

(WA Ref:35410)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

SOFT MIX PAPER

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

125 TONNES PRODUCED WEEKLY - DAILY COLLECTION

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

MATTRESS SPRINGS BALED

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

3 TONNES PRODUCED WEEKLY - COLLECTIONS WHEN REQUIRED

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

MATTRESS SPRINGS (LOOSE)

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

3 TONNES PRODUCED WEEKLY - COLLECTION WHEN REQUIRED

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

SCRAP METAL

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

20 TONNES PRODUCED WEEKLY - COLLECTIONS WHEN REQUIRED

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

STEEL CANS

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

20 TONNES PRODUCED WEEKLY - WEEKLY COLLECTIONS

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

GLASS

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

12 TONNES PRODUCED WEEKLY - FORTNIGHTLY COLLECTIONS

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

WOOD WASTE

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

200 TONNES PRODUCED WEEKLY - DAILY COLLECTION

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

GREEN WASTE

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

100 TONNES PRODUCED WEEKLY - DAILY COLLETIONS

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

GLASS UNSCREENED

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

125 TONNES PRODUCED WEEKLY - DAILY COLLECTIONS

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

GLASS SCREENED

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

40 TONNES PRODUCED WEEKLY - WEEKLY COLLECTIONS

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

ANY OTHER WASTE STREAM

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

NA

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

HARD MIX PAPER

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

100 TONNES PRODUCED WEEKLY - DAILY COLLECTION

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

OCC - cardboard

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

25 TONNES PRODUCED WEEKLY - WEEKLY COLLECTION

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

PLASTIC BOTTLES

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

50 TONNES PRODUCED WEEKLY - DAILY COLLECTIONS

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

MIXED RIGID PLASTIC

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

11 TONNES PRODUCED WEEKLY - FORTNIGHTLY COLLECTION

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

PVC (BIPRODUCT OF RIGID PLASTIC SORTING)

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

2 TONNES PRODUCED WEEKLY - MONTHLY COLLECTIONS

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

PLASTIC BAGS

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

11 TONNES PRODUCED WEEKLY - FORTNIGHTLY COLLECTIONS

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

UPVC

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4 TONNES PRODUCED WEEKLY - WEEKLY COLLECTIONS

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

ALUMINIUM

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

8 TONNES PRODUCED WEEKLY - FORTNIGHTLY COLLECTIONS

4)

Indication about different contract dates

5)

Additional Information about lots