CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

AV Services for Bereavement & Registration

2.2

Description of the goods or services required

Bereavement Services and the Register office utilise digital music and visual facilities in its provision of services to the public. This is provided through an audio visual digital system.

This system provides a range of services from music requests for Funerals to Visual displays at services and the Webcasting of ceremonies at the family’s request. In addition to this the system can record CD and DVD's by request. With the exception of Music all of the above facilities generate additional income for Bereavement services.

The provider will need to be able to source and provide any commercially available piece of music for use, this alleviates the need for families to provide any type of music for a ceremony and therefore reduces failure demand protecting the Authority’s reputation. In addition, portal arrangements will provide Funeral Directors and families the ability to directly order the music for their service.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Three year contract with the option to extend by two extra years

3 Conditions for Participation

3.1

Minimum standards and qualification required

• Provision of service in at 2 separate buildings in a total of 3 independent rooms (City Hall Cardiff and Wennalt and Briwnant Chapels at Thornhill Crematorium, Cardiff)

• A full range of downloadable digital music

• Master control option managed by staff located in a total of 3 locations

• Simple Remote Control option of Audio and Video controls to be used by the person leading the service at a lectern

• Option for the applicant or funeral director to directly select and load music and any visuals including images and recordings to the system

• Ability to provide visual tributes in the form of recorded film and/or static images on a number of screens in high quality format comparable to a minimum HD standard

• Ability to record services in a high quality format comparable to current HD standards and provide recorded media to families on request at the same quality

• Ability to broadcast services via the Internet in a high quality format comparable to a minimum of current HD standard

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

ERFX1007504

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:110266)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice