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Cymraeg

UK4

Ad Hoc Coach Hire

  • First published: 29 May 2026
  • Last modified: 29 May 2026
  • Version: 1

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The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-h6vhtk-069437
Published by:
Cardiff University
Authority ID:
AA0258
Publication date:
29 May 2026
Deadline date:
23 June 2026
Notice type:
UK4
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Following our Pre-Market Engagement process, the University is now seeking bidders to submit their proposals for a place on our Coach Hire framework which will comprise three lots:

Lot 1 - Ad hoc Coach transport

Lot 2 - International Arrivals(Airport Collections)

Lot 3 - Mini-Bus transport

Tender Documents are available for download at https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

The portal should also be used for all communication and tender submissions

Full notice text

Scope

Procurement reference

CU.2087.TH

Procurement description

Following our Pre-Market Engagement process, the University is now seeking bidders to submit their proposals for a place on our Coach Hire framework which will comprise three lots:

Lot 1 - Ad hoc Coach transport

Lot 2 - International Arrivals(Airport Collections)

Lot 3 - Mini-Bus transport

Tender Documents are available for download at https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

The portal should also be used for all communication and tender submissions

Main category

Services

Delivery regions

  • UKL22 - Cardiff and Vale of Glamorgan

Total value (estimated, excluding VAT)

1200000.00 GBP to 1120000.00GBP

Contract dates (estimated)

01 August 2026, 00:00AM to 31 July 2028, 23:59PM

Extension end date (if all the extensions are used): 31 July 2030

Is a framework being established?

Yes

Contracting authority

Cardiff University

Identification register:

  • GB-PPON

Address 1: Procurement Services

Town/City: Cardiff

Postcode: CF24 4HQ

Country: United Kingdom

Website: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers

Public Procurement Organisation Number: PHVT-4343-HWYR

Email: halea3@cardiff.ac.uk

Organisation type: Public undertaking

Devolved regulations that apply: Wales

Procedure

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

Framework

Percentage fee charged to suppliers

0%

Maximum number of suppliers

3

Award method when using the framework

With and without reopening competition

Framework operation description

Prices fixed for first two years, extension options capped at SSPI

Lots

Divided into 3 lots

Coach Hire

Lot number: 1

Description

Ad-hoc Services (including fixed term contracts)

CPV classifications

  • 60172000 - Hire of buses and coaches with driver

Delivery regions

  • UKL22 - Cardiff and Vale of Glamorgan

Lot value (estimated)

1000000.00 GBP Excluding VAT

1200000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 August 2026, 00:00AM

Contract end date (estimated)

31 July 2028, 23:59PM

Extension end date (estimated)

31 July 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Contract Extensions

Award criteria

Type: quality

Name

Quality

Description

Quality

Weighting: 30.00

Weighting type: percentageExact

Type: quality

Name

Responsible Procurement

Description

Sustainability

Weighting: 10.00

Weighting type: percentageExact

Type: price

Name

Price

Weighting: 60.00

Weighting type: percentageExact

International Arrivals

Lot number: 2

Description

Collect students from Heathrow Airport

CPV classifications

  • 60172000 - Hire of buses and coaches with driver

Delivery regions

  • UKL22 - Cardiff and Vale of Glamorgan

Lot value (estimated)

80000.00 GBP Excluding VAT

96000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 August 2026, 00:00AM

Contract end date (estimated)

31 July 2028, 23:59PM

Extension end date (estimated)

31 July 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Optional Extension

Award criteria

Type: quality

Name

Quality

Description

Quality of Service

Weighting: 30.00

Weighting type: percentageExact

Type: quality

Name

Responsible Procurement

Description

Sustainability

Weighting: 10.00

Weighting type: percentageExact

Type: price

Name

Price

Description

Price

Weighting: 60.00

Weighting type: percentageExact

Min-Bus

Lot number: 3

Description

For smaller transport requirements where only a mini-bus plus driver is required.

CPV classifications

  • 60172000 - Hire of buses and coaches with driver

Delivery regions

  • UKL22 - Cardiff and Vale of Glamorgan

Lot value (estimated)

40000.00 GBP Excluding VAT

47999.98 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 August 2026, 00:00AM

Contract end date (estimated)

31 July 2028, 23:59PM

Extension end date (estimated)

31 July 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Optional Extensions

Award criteria

Type: quality

Name

Quality

Description

Quality of Service

Weighting: 30.00

Weighting type: percentageExact

Type: quality

Name

Responsible Procurement

Description

Sustainability

Weighting: 10.00

Weighting type: percentageExact

Type: price

Name

Price

Description

Price

Weighting: 60.00

Weighting type: percentageExact

Contract terms and risks

Payment terms

The University operates a no Purchase Order = No Pay policy. Invoices to be submitted to apinvoices@cardiff.ac.uk

Description of risks to contract performance

Passenger Safety is paramount as is Reliability, Roadworthiness, safeguarding the University's reputation and compliance with relevant UK legislation

Payment terms

The University operates a no Purchase Order = No Pay policy. Invoices to be submitted to apinvoices@cardiff.ac.uk

Description of risks to contract performance

Passenger Safety is paramount as is Reliability, Roadworthiness, safeguarding the University's reputation and compliance with relevant UK legislation

Submission

Tender submission deadline

23 June 2026, 12:00PM

Enquiry deadline

18 June 2026, 12:00PM

Date of award of contract

03 July 2026, 23:59PM

Submission address and any special instructions

https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

03 May 2030, 23:59PM

Languages that may be used for submission

  • English
  • Welsh

Documents

ID

conflictOfInterest

Document type

Conflict of interest

Description

Not published

Coding

Commodity categories

ID Title Parent category
There are no commodity categories for this notice.

Delivery locations

ID Description
100 UK - All

Document family

Notice details
Publication date:
08 May 2026
Deadline date:
28 May 2026 23:59
Notice type:
UK2
Version:
1
Authority name:
Cardiff University
Publication date:
29 May 2026
Deadline date:
23 June 2026 12:00
Notice type:
UK4
Version:
1
Authority name:
Cardiff University

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details
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