Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
Telephone: +44 2920873734
E-mail: socialcare.procurement@cardiff.gov.uk
NUTS: UKL22
Internet address(es)
Main address: www.cardiff.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cardiff Council Young People's Accommodation and Support Service
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Cardiff Council seeks to enter into two service contracts for accommodation and support services for young people. Services that will be commissioned include Emergency and Hostel Accommodation, move-on floating support and a variety of supported accommodation.
A range of supported accommodation is required to meet needs in a stable and supportive environment where young people are able to address their underlying issues. It is intended that the services will provide support at the right level for the individual and are responsive to changing needs. Services will focus on ensuring that young people are fully prepared for independent living and are supported to move on when the time is right, with a strong emphasis placed on education, training and employment.
II.1.5) Estimated total value
Value excluding VAT:
16 100 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 1
II.2.1) Title
Service 1 Young People's Accommodation and Support Service
II.2.2) Additional CPV code(s)
85300000
85311000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff
II.2.4) Description of the procurement
The Council proposes to award two contracts for Accommodation and Support for Young People. Both contracts will mainly comprise of supported accommodation however, each will include floating support provision to assist young people with their move on to independence.
Service 1 will provide:
- Emergency accommodation and Hostels;
- Lower level supported accommodation schemes;
- Floating support to move on;
- Ongoing contact and support
The Contractor will provide:
1. Supported Accommodation
2. Specialised 24 hour safe supported accommodation for young people provided as hostel accommodation and visiting schemes.
3. Specialist hostel accommodation with 24 hour support and emergency provision.
4. Accommodation with support provided by visiting staff.
Placements will last approximately 6 months on average and seek to address the underlying issues presented by each individual young person. The aim is to prepare young people for successful and maintained independent living in the community.
Help will to be provided to identify and secure the right accommodation for the individual young person once they are ready for independent living and support the young person so that they are able to do this in the future.
Floating support will be provided to all young people moving on from supported accommodation. The aim is to minimise the risk of a young person failing to make a successful transition to independent living. Floating support will be provided to ensure that the young person has the confidence to manage their tenancy, is involved in their community and not socially isolated, and has the support they need to access education employment or training.
Ongoing Contact and Support to remain in contact with the young person and provide low level support where needed for a year after the young person moves from supported accommodation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
9 800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
This is a three-year contract with the option to extend for up to a further 48 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
All bids meeting a threshold of 50% at Pre-qualification stage will be intived to tender
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note that the OJEU Notice and the commencement of the procurement process is subject to the satisfactory completion of the Contracting Authority’s ‘call in’ period. Should the decision be called in then the Contracting Authority reserves the right to not award any or part of this contract and to abandon this procurement and will not be liable for any costs incurred.
Lot No: 2
II.2.1) Title
Service 2 Young People's Accommodation and Support Service
II.2.2) Additional CPV code(s)
85300000
85311000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff
II.2.4) Description of the procurement
The Council proposes to award two contracts for Accommodation and Support for Young People. Both contracts will mainly comprise of supported accommodation however, each will include floating support provision to assist young people with their move on to independence.
Service 2 will provide:
- Smaller more intensive supported accommodation schemes;
- Floating support to move on;
- Ongoing contact and support.
The Contractor will provide:
Supported Accommodation
- Small units of specialised 24 hour safe supported accommodation for those young people who are particularly vulnerable e.g. at risk of self-harming or suicide, and more challenging individuals e.g. with a history of offending or substance misuse.
- Placements will last approximately a year on average and seek to address the underlying issues presented by each individual young person. The aim is to prepare young people for successful and maintained independent living in the community.
- Help will be provided to identify and secure the right accommodation for the individual young person once they are ready for independent living.
Floating Support
- Floating support will be provided to all young people moving on from supported accommodation. The aim is to minimise the risk of a young person failing to make a successful transition to independent living. This support will:
- Floating support will be provided to ensure that the young person has the confidence to manage their tenancy is involved in their community and not socially isolated and can access the support they need to access education employment or training.
Ongoing Contact and Support
- Remain in contact with the young person and provide low level support where needed for up to a year after the young person moves from supported accommodation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
6 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
Three-year contract with the option to extend for up to a further 48 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
All bids meeting a threshold of 50% at Pre-qualification stage will be intived to tender
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note that the OJEU Notice and the commencement of the procurement process is subject to the satisfactory completion of the Contracting Authority’s ‘call in’ period. Should the decision be called in then the Contracting Authority reserves the right to not award any or part of this contract and to abandon this procurement and will not be liable for any costs incurred.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Selection criteria as stated in the procurement documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 187-422544
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/12/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
12/12/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=86836.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
detailed within the service tender documents.
(WA Ref:86836)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
Telephone: +44 2920873734
Internet address(es)
URL: www.cardiff.gov.uk
VI.5) Date of dispatch of this notice
02/11/2018