Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Flintshire County Council
County Hall, Mold
Flintshire
CH7 6NA
UK
Telephone: +44 1352701817
E-mail: procurement@flintshire.gov.uk
NUTS: UKL23
Internet address(es)
Main address: www.flintshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Support and Maintenance of Avaya Telephone System
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
Flintshire County Council's ICT department is seeking to establish a contract with a suitably qualified and capable company to provide
design, procurement, installation, maintenance and support service for the Councils Avaya Telephony Infrastructures.
II.1.5) Estimated total value
Value excluding VAT:
395 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
32412000
32412100
32510000
32524000
32523000
II.2.3) Place of performance
NUTS code:
UKL23
Main site or place of performance:
Flintshire County Council
II.2.4) Description of the procurement
Flintshire County Council's ICT department is seeking to establish a contract with a suitably qualified and capable company to provide design, procurement, installation, maintenance and support service for the Councils Avaya Telephony Infrastructures.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The original contract will be for a period of 36 months. There will be an option to extend for a further 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/12/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
12/12/2018
Local time: 13:00
Place:
Electronically via PROACTIS
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Further notice will be provided approximately 6 months before the end of the contract/contract extension if used.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Instructions
1. Log in to PROACTIS at https://supplierlive.proactisp2p.com
2. If you are already registered on the Proactis portal please Login and start at Step 14 of these
instructions if not go to STEP 3
3. Click the “Sign Up” button at the bottom of the window
4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to
create the Organisation ID and User Name. If you have a generic email address for your
organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address.
5. Please make a note of the Organisation ID and User Name, then click “Register”
6. You will receive an email asking you to “Click here to activate your account”. This takes you to
5.1
Enter Organisation Details.
7. Please enter the information requested, click the “>” on the screen and follow the instructions
5.1
ensuring that you enter all applicable details.
8. In the Classification screen please ensure that you select the Product Classification Codes (CPV
Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your
5.1
business to ensure that you get notification of opportunities that are of interest.
9. In the Buyers screen please select Denbighshire County Council (you may register with other
organisations if you wish)
10. In the Primary Contact Details screen please ensure that all information is complete. (Please see
note 4 above)
11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.
12. In the Finish screen please enter a new password and note all your Login details for future
reference.
13. Now click “Complete Registration” and you will enter the Supplier Network page.
14. On the centre of the screen click “Opportunities”. This will take you to the list of current
opportunities available to you.
15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and
click “Register Interest”. Note there may be several opportunities that appear on this screen, please
ensure that you select the correct one.
16. In the “Your Opportunities” screen please note the closing time and date for completion of the
relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ
and Tender stages) as there will be information relating to the project held here. The Documents are
accessed by clicking the down arrow underneath the General tab. Please ensure that you download
all documents to your PC as you will be required to complete and upload some of them as part of
your submission. There are instructions on how to complete your submission in the Guidance for
Bidders document.
17. You can now either create your response”, or “Decline” this opportunity.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Detailed in the tender documentation.
(WA Ref:86906)
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
Royal Courts of Justice
London
WC2A 2LL
UK
Internet address(es)
URL: www.flintshire.gov.uk
VI.4.2) Body responsible for mediation procedures
Flintshire County Council
County Hall, Mold
Flintshire
CH7 6NA
UK
Telephone: +44 1352701817
VI.5) Date of dispatch of this notice
09/11/2018