Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Transport for Wales
3 Llys Cadwyn
Pontypridd
CF37 4TH
UK
Contact person: Leanne Millard
Telephone: +44 2921673434
E-mail: procurement@tfw.wales
NUTS: UKL
Internet address(es)
Main address: http://trc.cymru
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA50685
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Transport related services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
IRT Booking, Scheduling, Routing Management Software
Reference number: TfW0189
II.1.2) Main CPV code
72262000
II.1.3) Type of contract
Services
II.1.4) Short description
TfW is looking for a suitable provider to supply/develop a software system to support the Integration Responsive Transport Service (IRT).
II.1.5) Estimated total value
Value excluding VAT:
3 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72263000
72266000
48332000
72212332
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
TfW are looking for suppliers that can demonstrate that the system can meet TfW's key functional requirements. TfW will work with suppliers to develop non core requirements for the successful delivery.
Key requirements to support fflecsi services are:
*Provides routing and scheduling functions for vehicles;
*Has an integrated driver ‘app’;
*Has an integrated passenger ‘app’;
*Is able to modernise existing Demand Responsive Transport services in Wales such as Bwcabus and Grass Routes;
*Provides back office tools to set system parameters and monitor performance, provide management information and customer service representatives information that enables them to manage customer calls effectively; and
*Interfaces with a web portal that provides trip booking and account management functions for passengers and the TfW CRM.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical/ Demonstration
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for further 24 months (12 month periods)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
NA
III.2.2) Contract performance conditions
Please refer to tender documentation
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/12/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 36 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
14/12/2020
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2026
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Transport for Wales (TfW) was commissioned by Welsh Government (WG) in 2019/20 to trial different aspects of an Integrated Responsive Transport service (IRT), now branded as fflecsi.
TfW are making the system available to Local Authorities, Welsh Government and NHS services if they so wish and suppliers may be required to configure software needs in line with their requirements.
TfW currently has a number of live fflecsi implementations, live Demand Responsive Transport (DRT) services are operating in:
Newport, Cardiff, Denbigh, Prestatyn and Rhondda
Semi -scheduled implementations are live in Pembrokeshire and the Conwy Valley, by the time this Contract is awarded there may be further implementations.
The successful Bidder will be required to host (and potentially migrate) any live DRT and semi-scheduled services that are in service at Contract Award.
Suppliers will be required to demonstrate their system as part of tender submission. Futher details can be found in the tender documents.
The tender documentation can be found via etenderwales under ITT_84438
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=105466
(WA Ref:105466)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
13/11/2020