Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The National Library of Wales
Penglais, Aberystwyth
Ceredigion
SY23 3BU
UK
Telephone: +44 1970632800
E-mail: kathleen.miles-evans@llgc.org.uk
Fax: +44 1970615709
NUTS: UKL1
Internet address(es)
Main address: www.llgc.org.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0452
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.sell2wales.gov.wales
I.4) Type of the contracting authority
Other: Welsh Government Sponsered Body
I.5) Main activity
Other: National Library and Archive
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Digitisation A0 Studio Camera System
II.1.2) Main CPV code
38651000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The National Library of Wales is seeking to replace its existing equipment in its photographic studio with a single shot camera-based system(s) capable of resolving 300ppi at A0.
II.1.5) Estimated total value
Value excluding VAT:
80 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
38651200
38651600
II.2.3) Place of performance
NUTS code:
UKL1
Main site or place of performance:
National Library of Wales, Aberystwyth
II.2.4) Description of the procurement
NLW is seeking to procure from a single supplier an A0 scanning solution with book cradle and glass plate to support the digitisation of library material for readers, researchers and commercial customers.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
21/12/2021
End:
28/02/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
An option for a second identical system. Note: at this point the tender is for a single unit.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/12/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
04/02/2022
IV.2.7) Conditions for opening of tenders
Date:
06/12/2021
Local time: 12:00
Place:
National Library of Wales
Information about authorised persons and opening procedure:
The Evaluation Panel will open the tenders after the deadline for receipt of tenders has been reached.
The Commercial Submissions will not be opened until the Technical Submissions have been opened and the scores agreed by the Assessment Panel.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Responses can be received in either Welsh or English / Gellir derbyn ymatebion yn Gymraeg neu yn Saesneg.
NLW Terms and Conditions will apply / Mae Telerau ac Amodau LLGC yn berthnasol.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=115606.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:115606)
Download the ESPD document here: https://www.sell2wales.gov.wales/ESPD/ESPD_Download.aspx?id=115606
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
05/11/2021