Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Torfaen County Borough Council
Ty Blaen Torfaen, Panteg Way, New Inn
Pontypool
NP4 0LS
UK
Telephone: +44 1495762200
E-mail: paul.evans@torfaen.gov.uk
NUTS: UKL16
Internet address(es)
Main address: www.torfaen.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0498
I.1) Name and addresses
Blaenau Gwent County Borough Council
Anvil Court, Church Street
Abertillery
NP13 1DB
UK
Telephone: +44 1495311556
E-mail: lee.williams@blaenau-gwent.gov.uk
NUTS: UKL16
Internet address(es)
Main address: http://www.blaenau-gwent.gov.uk/
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0278
I.1) Name and addresses
Monmouthshire County Council
PO Box 106
Caldicot
NP26 9AN
UK
Telephone: +44 1633644644
E-mail: contact@monmouthshire.gov.uk
NUTS: UKL21
Internet address(es)
Main address: http://www.monmouthshire.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0277
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
General Building & Electrical Maintenance and Refurbishment Services and Works
Reference number: T.4228
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Works
II.1.4) Short description
The Framework encompasses all aspects of repair and maintenance of the buildings, including minor building and electrical works/projects such as alterations and refurbishments.
Maintenance activities are to be undertaken as follows:
a) Reactive/Responsive Maintenance (Corrective or Day-to-Day) is minor unplanned maintenance used for assets experiencing breakdown, failure or vandalism of a component.
b) Planned Maintenance Projects is to be used to comply with statutory requirements and for building fabric, structural components and renewal of time expired plant or components.
c) Refurbishment/Project Works is to be used to carry out improvements, upgrades, alterations and refurbishment of part or all of a structure encompassing all Lots or an element of each.
d) Cyclical Maintenance (Preventative, Statutory and Non-Statutory Servicing) is to be used to comply with statutory or manufacturer’s requirements and for building services.
II.1.5) Estimated total value
Value excluding VAT:
30 400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 6 lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lots 1,2 and 3 and Lots 4,5 and 6
II.2) Description
Lot No: 1
II.2.1) Title
General Building - Blaenau Gwent Region
II.2.2) Additional CPV code(s)
50700000
45212290
50760000
45261900
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Blaenau Gwent Region
II.2.4) Description of the procurement
General Building Maintenance and Refurbishment Services and Works
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further period of twelve months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
European Regional Development Fund (ERDF) and/or Rural Development Programme 2014-2020 (RDP) Projects
Lot No: 2
II.2.1) Title
General Building - Monmouthshire and Gwent Police Region
II.2.2) Additional CPV code(s)
50700000
45212290
50760000
45261900
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Monmouthshire and Gwent Police Region
II.2.4) Description of the procurement
General Building Maintenance and Refurbishment Services and Works
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
6 800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further period of twelve months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
European Regional Development Fund (ERDF) and/or Rural Development Programme 2014-2020 (RDP) Projects
Lot No: 3
II.2.1) Title
General Building - Torfaen Region
II.2.2) Additional CPV code(s)
50700000
45212290
50760000
45261900
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Torfaen Region
II.2.4) Description of the procurement
General Building Maintenance and Refurbishment Services and Works
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
6 800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further period of twelve months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
European Regional Development Fund (ERDF) and/or Rural Development Programme 2014-2020 (RDP) Projects
Lot No: 4
II.2.1) Title
General Electrical - Blaenau Gwent Region
II.2.2) Additional CPV code(s)
50711000
45212290
50760000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Blaenau Gwent Region
II.2.4) Description of the procurement
General Electrical Maintenance and Refurbishment Services and Works
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further period of twelve months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
European Regional Development Fund (ERDF) and/or Rural Development Programme 2014-2020 (RDP) Projects
Lot No: 5
II.2.1) Title
General Electrical - Monmouthshire and Gwent Police Region
II.2.2) Additional CPV code(s)
50711000
45212290
50760000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Monmouthshire and Gwent Police Region
II.2.4) Description of the procurement
General Electrical Maintenance and Refurbishment Services and Works
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further period of twelve months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
European Regional Development Fund (ERDF) and/or Rural Development Programme 2014-2020 (RDP) Projects
Lot No: 6
II.2.1) Title
General Electrical - Torfaen Region
II.2.2) Additional CPV code(s)
50711000
45212290
50760000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Torfaen Region
II.2.4) Description of the procurement
General Electrical Maintenance and Refurbishment Services and Works
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further period of twelve months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
European Regional Development Fund (ERDF) and/or Rural Development Programme 2014-2020 (RDP) Projects
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 30
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/11/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
06/11/2017
Local time: 12:00
Place:
Electronically
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Framework Agreement will be for a period of three years from the 20th February 2018 with an option to extend for a further period of twelve months.
The tender and all supporting documentation are only available from the Proactis Supplier Portal (https://supplierlive.proactisp2p.com/Account/Login), which can be directly accessed following registration.
NB: Tender information and any questions and answers relating to the tender will only be available directly from the portal and will not be communicated by any other means.
Tender submissions will only be accepted via the portal and not by any other means unless otherwise agreed in writing by the Council.
You are welcome to submit your application in English or in Welsh, each application will be treated equally.
The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Procurement is viewed as a key driver for delivering the Clients sustainable development commitments. The Clients are striving to develop a vibrant Welsh economy capable of delivering strong and sustainable economic growth by providing opportunities for everyone in Wales. Sustainable Development means ensuring that our actions contribute in the round to social, economic and environmental well-being now and in the future; improving the environment, building stronger communities, reducing social exclusion and poverty and encouraging the development of the economy. The Clients commitment to deliver ‘community benefit’ outcomes from our procurement activity is designed to ensure that wider social and economic issues are taken into account when spending public money. The intention is to achieve the very best value for money in the widest sense. At award of contract, the successful contractor will be expected to work with the contract managers to maximise the community benefits delivered through the contract. This will include:-
1. Training and employment opportunities
The successful contractor will be expected to consider the opportunities to recruit and train long term economically inactive persons as part of the workforce delivering this contract. The Employer is keen that the successful contract consider the opportunity to offer (apprenticeships/NVQs/H&S training/etc) during the life of the contract. However other training that could also be considered.
2. Maximise supply chain opportunities for SMEs
The successful Contractor will be expected to work with the Employer to open up opportunities for SMEs, including social enterprises, to bid for 2nd & 3rd tier supply chain opportunities arising from this contract. It is expected this will include:-
- advertising subcontracting opportunities on Sell2Wales
- Using the Welsh Assembly Government’s Supplier Development Service to hold ‘Meet the Buyer’ events
3. Other Benefits
The successful contractor will be encouraged to secure other positive outcomes that would benefit the community they operate within, for example:-
- working with local schools and colleges - work experience/work placements
- contributing to community regeneration schemes
(WA Ref:71490)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Torfaen County Borough Council
Civic Centre, Pontypool
Torfaen
NP4 6YB
UK
Telephone: +44 1495762200
Internet address(es)
URL: www.torfaen.gov.uk
VI.5) Date of dispatch of this notice
28/09/2017