Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
Telephone: +44 2920873732
E-mail: Penny.Haywood2@cardiff.gov.uk
NUTS: UKL22
Internet address(es)
Main address: www.cardiff.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for Roof Upgrades to Houses
Reference number: ERFX1004971
II.1.2) Main CPV code
45260000
II.1.3) Type of contract
Works
II.1.4) Short description
The domestic property portfolio of the Council comprises a mixture of social housing (approximately 13,500 properties in number) and other properties.
Maintenance of these properties is undertaken by the Council via a mixture of in house provision and external Contractors.
This tender is for planned roof upgrades to domestic properties.
Dwellings will vary in age and condition and the Contractor must make due allowance for this.
Scope
- Planned programme of roof upgrades to domestic properties (Houses and Bungalows)
Structure
The Council is looking to procure a framework for roof upgrades to domestic properties which will commence 1st April 2019.
The period will be 2 years with the option to extend up to a further 2 years.
The Council has concluded that its requirements are best achieved by splitting the works into two Lots with a different Contractor appointed to each:
- Lot 1 - District 1 – North & East
- Lot 2 - District 2 – South & West
II.1.5) Estimated total value
Value excluding VAT:
7 982 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
District 1 (North & East)
II.2.2) Additional CPV code(s)
45261900
45261910
45260000
45211000
44112410
45261211
45261212
45261210
45261410
45261920
45211100
45211300
45200000
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
The domestic property portfolio of the Council comprises a mixture of social housing (approximately 13,500 properties in number) and other properties.
Maintenance of these properties is undertaken by the Council via a mixture of in house provision and external Contractors.
This tender is for planned roof upgrades to domestic properties.
Dwellings will vary in age and condition and the Contractor must make due allowance for this.
Scope
- Planned programme of roof upgrades to domestic properties (Houses and Bungalows)
Structure
The Council is looking to procure a framework for roof upgrades to domestic properties which will commence 1st April 2019.
The period will be 2 years with the option to extend up to a further 2 years.
The Council has concluded that its requirements are best achieved by splitting the works into two Lots with a different Contractor appointed to each:
- Lot 1 - District 1 – North & East
- Lot 2 - District 2 – South & West
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option of extension for a further two (2) years.
It is anticipated that the Framework for Roof Upgrades to Houses will be renewed.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
District 2 (South & West)
II.2.2) Additional CPV code(s)
45261910
45261900
45260000
45261920
45211300
45200000
45000000
45211100
45211000
45261211
45261212
45261410
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
The domestic property portfolio of the Council comprises a mixture of social housing (approximately 13,500 properties in number) and other properties.
Maintenance of these properties is undertaken by the Council via a mixture of in house provision and external Contractors.
This tender is for planned roof upgrades to domestic properties.
Dwellings will vary in age and condition and the Contractor must make due allowance for this.
Scope
- Planned programme of roof upgrades to domestic properties (Houses and Bungalows)
Structure
The Council is looking to procure a framework for roof upgrades to domestic properties which will commence 1st April 2019.
The period will be 2 years with the option to extend up to a further 2 years.
The Council has concluded that its requirements are best achieved by splitting the works into two Lots with a different Contractor appointed to each:
- Lot 1 - District 1 – North & East
- Lot 2 - District 2 – South & West
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further two (2) years.
It is anticipated that the Framework for Roof Upgrades for houses will be renewed.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/10/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
03/01/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
It is anticipated that the Framework for Roof Upgrades to houses will be renewed.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Authority reserve the right to appoint a replacement contractor in the event of one of the contractors initially being appointed withdrawing.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=85056.
The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Included at ITT stage.
(WA Ref:85056)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
Telephone: +44 2920873732
Internet address(es)
URL: www.cardiff.gov.uk
VI.5) Date of dispatch of this notice
28/09/2018