Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
UK
Telephone: +44 01597826000
E-mail: rosalyn.murphy@powys.gov.uk
NUTS: UKL24
Internet address(es)
Main address: https://etenderwales.bravosolution.co.uk/web/login.shtml
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Social protection
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Managed Residential Care Home and associated services
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Powys County Council seeks to appoint up to two (2) suitably qualified and experienced organisations to provide (i) care services to residents, and (ii) related ancillary services (including facilities management service re: Lot 2 only). The Services will be delivered at various premises - 12 residential care homes and 1 intermediate care home - which are owned by the Council. The Council's requirement is divided into 2 Lots: Lot 1 (Services - 11 x residential care homes), and Lot 2 - (Services - 1 x intermediate care home and 1 x residential care home). The duration of the contract(s) is 3 + 1 + 1 years (total 5 years), with a total estimated value for both Lot 1 & Lot 2 of circa 4,800,000.00 GBP per annum.
Further information is set out in a PQQ / Memorandum of Information which is available to download on eTenderwales.
II.1.5) Estimated total value
Value excluding VAT:
14 400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
Managed residential care and related services
II.2.2) Additional CPV code(s)
85000000
85144000
85300000
85311100
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Provision of (i) care services to residents, (ii) related ancillary services - at eleven (11) Council owned residential care homes.
Term 3+1+1 years. Estimated value 4 100 000 GBP per annum.
Further information is set out in a PQQ / memorandum of information which is available to download on eTenderwales.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
12 300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1 + 1 year
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Managed residential care and related services - Glan Irfon and Brynhyfryd
II.2.2) Additional CPV code(s)
85000000
79993100
85144000
85300000
85311100
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Provision of (i) care services to residents, and (ii) related ancillary services (including facilities management) at the Council's owned premises Glan Irfon and Brynhyfryd.
Term - 3+1+1 years. Estimated value 700 000 GBP per annum.
Further information is set out in a PQQ / memorandum of information which is available to download on eTenderwales.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 100 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1 + 1 years
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Refer to contract documentation
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 134-305630
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/10/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
14/11/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The pre-qualification questionnaire (which Bidders can download) includes a memorandum of information which provides additional outline information in relation to the services being procured.
All tender costs and liabilities incurred by Bidders shall be the sole responsibility of Bidders.
The contracting authority reserves the right to award each Lot - contract in whole or in part.
The contracting authority reserves the right to evaluate each Lot as a separate contract
The contracting authority reserves the right to annul the tendering process and not award any contract.
All documents to be priced in GBP and all payments made in GBP
Instructions for Suppliers – Registration on eTenderwales
Powys County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.
Internet address : http://etenderwales.bravosolution.co.uk
Suppliers Instructions How to Express Interest in this Tender
1. Register your company on the eTenderwales portal (this is only required once)
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the “Open Access PQQs” link.
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box 3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
- eMail: help@bravosolution.co.uk
- Phone: 0800 368 4850 / Fax: 020 7080 0480
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=86183
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Refer to documentation
(WA Ref:86183)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
UK
Telephone: +44 01597826000
VI.5) Date of dispatch of this notice
10/10/2018