Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Aberystwyth University
12 Science Park
Aberystwyth, Ceredigion
SY23 3AH
UK
Contact person: Patrick Daniel
E-mail: pad47@aber.ac.uk
NUTS: UKL1
Internet address(es)
Main address: https://www.aber.ac.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1009
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/
I.4) Type of the contracting authority
Other: University
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of Reactive Maintenance Materials to Aberystwyth University
II.1.2) Main CPV code
44111000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Aberystwyth University (AU) wishes to run an open tender for the supply of Reactive Maintenance Materials. The Agreement will be for a period from 1st January 2024 for two years with an option to extend for a further two years, the University currently has an annual spend of approximately 90k on Reactive Maintenance Materials leading to a potential estimated contract value of 360k.
II.1.5) Estimated total value
Value excluding VAT:
360.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 4 lots
II.2) Description
Lot No: 1
II.2.1) Title
General Building Materials
II.2.2) Additional CPV code(s)
44111000
II.2.3) Place of performance
NUTS code:
UKL1
Main site or place of performance:
Aberystwyth
II.2.4) Description of the procurement
LOT 1 - General Building Materials
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 20
Cost criterion: Cost
/ Weighting: 80
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
two twelve month extensions
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Timber and Sheet Materials
II.2.2) Additional CPV code(s)
44111000
II.2.3) Place of performance
NUTS code:
UKL1
Main site or place of performance:
Aberystwyth
II.2.4) Description of the procurement
LOT 2 - Timber and Sheet Materials
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 20
Cost criterion: Cost
/ Weighting: 80
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Two twelve month extensions
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Doors
II.2.2) Additional CPV code(s)
44221200
44221220
II.2.3) Place of performance
NUTS code:
UKL1
Main site or place of performance:
Aberystwyth
II.2.4) Description of the procurement
LOT 3 - Doors
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 20
Cost criterion: Cost
/ Weighting: 80
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Two twelve month extensions
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Decorative Products
II.2.2) Additional CPV code(s)
44111400
II.2.3) Place of performance
NUTS code:
UKL1
Main site or place of performance:
Aberystwyth
II.2.4) Description of the procurement
Lot 4 - Decorative Products
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 20
Cost criterion: Cost
/ Weighting: 80
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Two Twelve month extensions
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The goods supplied shall be respectively the best of their kind and comply to any European Standard or Specification or if none exists to a relevant British technical specification or British Standard implementing international standards, or British Standard Code of Practice or Public Authority Standard and shall be subject to the approval of AU. If materials or articles supplied are considered of inferior quality and/or not complying with the Specification or sample, then they shall be removed by the Supplier at his own expense within two working days from the service of a notice from AU to do so and replaced with the correct goods within two working days at the Supplier’s own expense.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/11/2023
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
28/11/2023
Local time: 15:00
Place:
Aberystwyth University, through E-tender opening committee.
Information about authorised persons and opening procedure:
Patrick Daniel and Lee Pereira
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Following expiry of this contract
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=135887
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
an agreed rebate on annual spend.
(WA Ref:135887)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
26/10/2023