Summary
- OCID:
- ocds-h6vhtk-050e17
- Published by:
- Llywodraeth Cymru / Welsh Government
- Authority ID:
- AA0007
- Publication date:
- 16 October 2025
- Deadline date:
- 24 November 2025
- Notice type:
- UK4
- Has documents:
- No
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
Welsh Government Commercial Procurement's Vehicle Hire IV Framework, for access by the Welsh public sector. This framework will replace Vehicle Hire III.
Full notice text
Scope
Procurement reference
C277/2025/2026
Procurement description
Welsh Government Commercial Procurement's Vehicle Hire IV Framework, for access by the Welsh public sector. This framework will replace Vehicle Hire III.
Total value (estimated, excluding VAT)
100000000 GBP to 100000000GBP
Contract dates (estimated)
01 March 2026, 00:00AM to 01 March 2030, 23:59PM
Is a framework being established?
Yes
Contracting authority
Llywodraeth Cymru / Welsh Government
Identification register:
Address 1: Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services
Town/City: Cardiff
Postcode: CF10 3NQ
Country: United Kingdom
Website: http://gov.wales
Public Procurement Organisation Number: PQYQ-3841-BHTP
Contact name: Angharad Simmonds
Email: commercialprocurement.fleet@gov.wales
Organisation type: Public authority - central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Open procedure
Is the total value above threshold?
Above threshold
Framework
Further information about fees
0.5% management fee
Percentage fee charged to suppliers
0%
Award method when using the framework
With and without reopening competition
Contracting authorities that may use the framework
Eligible Welsh organisations as detailed in the Invitation to Tender
Framework operation description
No rankings, direct award and mini-competition options, annual price increases in line with CPI if requested by successful suppliers.
Lots
Divided into 3 lots
Cars
Lot number: 1
Description
Description: Cars
CPV classifications
- 60100000 - Road transport services
- 63000000 - Supporting and auxiliary transport services; travel agencies services
- 34140000 - Heavy-duty motor vehicles
- 34100000 - Motor vehicles
Lot value (estimated)
50000000 GBP Excluding VAT
50000000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
01 March 2026, 00:00AM
Contract end date (estimated)
01 March 2030, 23:59PM
Description of how multiple lots may be awarded
Lot 1 – Cars
Lot 2 – LCVs (under 3.5T GVW (ICE), under 4.2T GVW (EV)
Lot 3 – Specialist Vehicles (over 3.5T GVW)
Participation
Conditions of participation
Please see ITT
Conditions of participation
Please see ITT
Award criteria
Type: quality
Name
Technical
Weighting: 35.00
Weighting type: percentageExact
Type: cost
Name
Commercial
Weighting: 65.00
Weighting type: percentageExact
LCVs (under 3.5T GVW (ICE), under 4.2T GVW (EV)
Lot number: 2
Description
Description: LCVs (under 3.5T GVW (ICE), under 4.2T GVW (EV)
CPV classifications
- 60100000 - Road transport services
- 63000000 - Supporting and auxiliary transport services; travel agencies services
- 34140000 - Heavy-duty motor vehicles
- 34100000 - Motor vehicles
Lot value (estimated)
25000000 GBP Excluding VAT
29999997 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 March 2026, 00:00AM
Contract end date (estimated)
01 March 2030, 23:59PM
Description of how multiple lots may be awarded
Lot 1 – Cars
Lot 2 – LCVs (under 3.5T GVW (ICE), under 4.2T GVW (EV)
Lot 3 – Specialist Vehicles (over 3.5T GVW)
Award criteria
Type: quality
Name
Technical
Weighting: 35.00
Weighting type: percentageExact
Type: cost
Name
Commercial
Weighting: 65.00
Weighting type: percentageExact
Specialist Vehicles (over 3.5T GVW)
Lot number: 3
Description
Description: Specialist Vehicles (over 3.5T GVW)
CPV classifications
- 60100000 - Road transport services
- 63000000 - Supporting and auxiliary transport services; travel agencies services
- 34140000 - Heavy-duty motor vehicles
- 34100000 - Motor vehicles
Lot value (estimated)
25000000 GBP Excluding VAT
30000000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 March 2026, 00:00AM
Contract end date (estimated)
01 March 2030, 23:59PM
Description of how multiple lots may be awarded
Lot 1 – Cars
Lot 2 – LCVs (under 3.5T GVW (ICE), under 4.2T GVW (EV)
Lot 3 – Specialist Vehicles (over 3.5T GVW)
Award criteria
Type: quality
Name
Technical
Weighting: 35.00
Weighting type: percentageExact
Type: cost
Name
Commercial
Weighting: 65.00
Weighting type: percentageExact
Submission
Tender submission deadline
24 November 2025, 13:00PM
Enquiry deadline
17 November 2025, 13:00PM
Date of award of contract
28 January 2026, 23:59PM
Submission address and any special instructions
https://www.proactisplaza.com/
May tenders be submitted electronically?
Yes
Languages that may be used for submission
Coding
Commodity categories
| ID |
Title
|
Parent category
|
| 34140000 |
Heavy-duty motor vehicles |
Motor vehicles |
| 34100000 |
Motor vehicles |
Transport equipment and auxiliary products to transportation |
| 60100000 |
Road transport services |
Transport services (excl. Waste transport) |
| 63000000 |
Supporting and auxiliary transport services; travel agencies services |
Transport and Related Services |
Delivery locations
| ID |
Description
|
| 1000 |
WALES |
Document family
|
Notice details
|
- Publication date:
- 07 May 2025
- Deadline date:
- 30 June 2025 23:59
- Notice type:
- UK2
- Version:
- 1
- Authority name:
- Llywodraeth Cymru / Welsh Government
|
- Publication date:
- 16 October 2025
- Deadline date:
- 24 November 2025 13:00
- Notice type:
- UK4
- Version:
- 1
- Authority name:
- Llywodraeth Cymru / Welsh Government
|
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a