Modification notice
Modification of a contract/concession during its term
Section I: Contracting
authority
I.1) Name and addresses
Transport for Wales Rail Limited (Utility Buyer)
3 Llys Cadwyn, Pontypridd
Rhondda Cynon Taf
CF37 4TH
UK
Telephone: +44 2920720500
E-mail: procurement.help@tfwrail.wales
NUTS: UKL
Internet address(es)
Main address: http://www.tfwrail.wales
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA80566
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Car Park Management
Reference number: TEN041
II.1.2) Main CPV code
98351000
II.1.3) Type of contract
Services
II.2) Description
II.2.2) Additional CPV code(s)
98351000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Various Stations across the Network - see Scope of work for listing
II.2.4) Description of the procurement
This Invitation to tender will be carried out in line with the Utilities Contracts Regulations 2016
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start:
13/11/2022
End:
12/11/2025
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-032072
Section V: Award of contract/concession
Contract No: TFW0678.00
Title: Car Park Management
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
11/11/2022
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor/concessionaire
APCOA PARKING UK LTD
APCOA PARKING UK LTD, WELLINGTON HOUSE 4-10 Cowley Road
UXBRIDGE
UB82XW
UK
NUTS: UK
The contractor/concessionaire is an SME:
No
V.2.4) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot:
/concession: 976 000.00
GBP
Section VI: Complementary information
VI.3) Additional information
The Authority anticipates commencing the new procurement within the next 6 months of the publication of this modification.
(WA Ref:154998)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
31/10/2025
Section VII: Modifications to the contract/concession
VII.1) Description of the procurement after the modifications
VII.1.1) Main CPV code
98351000
VII.1.2) Additional CPV code(s)
98351000
VII.1.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
As per original contract award
VII.1.4) Description of the procurement
Addition of up to 24 months to allow for the full scope of works to be delivered.
VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start:
13/11/2025
End:
12/11/2027
VII.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the procurement: 1 487 937.00 GBP
The contract/concession has been awarded to a group of economic operators:
No
VII.1.7) Name and address of the contractor/concessionaire
APCOA PARKING (UK) LIMITED
Wellington House, 4-10 Cowley Road
Uxbridge
UB82XW
UK
NUTS: UK
The contractor/concessionaire is an SME:
No
VII.2) Information about modifications
VII.2.1) Description of the modifications
The original contract value published included fixed costs, however in error excluded variable operational charges e.g. Card Processing, PaybyPhone Transaction Fees, DVLA charges etc. This resulted in an understated total being reflected in the original contract award notice placed (35%). The revised value now reflects all known charges and realigns to reflect increases in NI and postal charges plus the execution of a pilot ANPR scheme under the terms of the original agreement (63,832).
The introduction of ANPR technology across station car parks in Wales was included as an option. This notice confirms the execution of this call off and the respective value.
Due to the unforeseen delays in securing the necessary Network Rail Landlord consents, as required for the contractor to access the land and deliver the necessary works, the Authority intends to modify the contract terms for up to a further 24 months, to allow the supplier sufficient time to fully deliver their contract commitment in line with the original scope.
VII.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
88. (1) Contracts and framework agreements may be modified without a new procurement
procedure in accordance with these Regulations in any of the following cases—
a where the modifications, irrespective of their monetary value, have been provided for in
the initial procurement documents in clear, precise and unequivocal review clauses,
which may include price revision clauses, or options, provided that such clauses—
i state the scope and nature of possible modifications or options as well as the
conditions under which they may be used; and
ii do not provide for modifications or options that would alter the overall nature of the
contract or the framework agreement.
Additionally -
c where both of the following conditions are fulfilled
i the need for modification has been brought about by circumstances which a diligent
utility could not have foreseen;
ii the modification does not alter the overall nature of the contract.
VII.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 976 000.00 Currency: GBP
Total contract value after the modifications
Value excluding VAT: 3 054 464.00 Currency: GBP