CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Llangollen BID Development

2.2

Description of the goods or services required

Tenders are invited for the provision of BID Consultancy Services for Llangollen, Denbighshire, North Wales. The requirement is for a suitably qualified and experienced consultancy to work with and support the local business community in the development of a BID proposal to be presented to ballot of the business community within the respective areas.

The Consultants will be expected to undertake extensive business consultation to formulate a definitive Business Improvement District. The commission will involve three Phases of work and is on a very tight timescale to 31 March 2020.

Phase 1 - Assessing the Viability / Feasibility. The consultants will work with the Local Authority and local Business community to develop the BID concept, aims, vision and outline implementation strategy. The consultants will then carry out an assessment of the viability, feasibility and deliverability of the BID Proposal including the financial model and appetite from the business community for such an approach and provide feasibility recommendations. Subject to successful Phase 1 outcome consultants will be required to proceed to:

Phase 2 – Taking the BID to Delivery (BID Ballot). The consultants will draw up a fully costed 5-year business plan to meet the needs of the business communities, which will then be put to a ballot. The formal requirements for this Phase are set out in the Local Government Act 2003 and the Business Improvement Districts (Wales) Regulations 2005. Consultants will assist the Local Authority with the local BID group in meeting the legislative requirements in order that the BID is legally compliant.

Phase 3 – post ballot support.

Consultants must demonstrate their proven track record of undertaking this type of work and taking it to a successful conclusion and give examples, with references of such successful outcomes.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=85180.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

Ability to meet Specification requirements.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

RFX GSC1000230REQ

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

Welsh

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Instructions for Supplier Registration on Proactis Plaza E-Sourcing Portal

1. Log in to the Proactis Plaza E-Sourcing Portal at https://supplierlive.proactisp2p.com

2. Click the “Sign Up” button at the bottom of the window

3. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. Please note that if you have a Generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address as this will allow you to still receive messages compared to where you have a specific person identified in this role and they move on at a point in the future.

4. Please make a note of the Organisation ID and User Name, then click “Register”

5. You will then receive an email from the system asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.

6. Please enter the information requested, click the “>” on the screen and follow the instructions ensuring that you enter all applicable details.

7. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) relevant to your business to ensure that you get notification of opportunities that are of interest to your organisation.

8. In the Buyers screen please select both Denbighshire County Council and Flintshire County Council (although you may register with other buying organisations at the same time if you wish)

9. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 3 above)

10. Accept the Terms and Conditions and then click the “>”. This takes you in to the Welcome window.

11. In the Finish screen please enter a new password and note all your Login details for future reference.

12. Now click “Complete Registration” and you will enter the Supplier Network page.

When Denbighshire or Flintshire County Council have a new Request for Quotation or Tender opportunities available you will receive an e-mail notification and will then need to log on to the Proactis Supplier Portal in order to view the opportunity and submit your quote/tender.

Registering on Sell2Wales

You should also register with Sell2Wales which is the National Procurement website for Wales and includes all widely advertised contract opportunities. To Register with Sell2Wales go to their website https://www.sell2wales.gov.wales

• Click on ‘My Account’, then on ‘FREE Registration’ and then on ‘REGISTER AS A SUPPLIER’.

• Complete all the requested details and click on ‘Submit’

Instructions on how to Express an Interest and Tender for Opportunities

1. Log into the Proactis Plaza E-Sourcing Portal using your account details. Do not simply register interest on the Sell2Wales website as there are no documents held there. The information is only accessible through the Proactis Portal.

2. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.

3. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please ensure that you select the correct one for your organisation.

4. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of the documents as part of your submission. There are also instructions on how to complete your submission in the Guidance for Bidders document held in this section

5. You can now either create your response” to, or “Decline” this opportunity.

6. Once you have started to complete your response to the opportunity and wish to save and return later click “Save”. The next time you Login to access the opportunity please go to the “Opportunities” tab and identify the relevant request that you previously saved.

7. When you have completed your response please click “Validate” to ensure that you have answered all the questions. If there are no errors identified click “Save” to ensure that your submission is saved, then click “Submit”. You will then get a “Pop Up” with your unique submission reference number. This is also confirmed by email to you.

8. If you are adding attachments at any point in the process please ensure that you click the “Add to Library” button as if you are invited to any subsequent opportunities in the future to tender any documents that you have added will automatically be added to your submission and all you will be required to do is check that they are the current version. This is a secure system and your documents will not be accessed by any other party.

9. Please note that any queries must be sent via the secure dialogue section of the e-tender portal. We will not respond to any queries received by any other method.

10. If you require any further assistance please contact the Project Manager as identified in the project details.

PROACTIS SUPPLIER SUPPORT HELPDESK: 03300 050352

(WA Ref:85180)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice