Supply Partner (Building Materials & Associated Services & Supplies)

Procurement reference

CCBC/PS2835/25/ST

Procurement description

Caerphilly County Borough Council will be seeking to contract with a forward thinking and innovative Supply Partner to support with the provision of Building Materials and Associated Services and Supplies. The Council has its own in-house workforce of over 200 multi-skilled trade personnel delivering response repairs, planned programme of major refurbishments, vacant properties (empty homes), upgrades and statutory servicing. Scope: Building materials, services, and supplies. Key performance expectations: right first time, on time in full. Role of suppliers in innovation, risk mitigation, and continuous improvement. Use of technology and data to improve service delivery. Supporting decarbonisation and sustainability, Innovation and technology in materials supply. Supporting WHQS and retrofit programmes. Delivering social value and community engagement. Building resilient and responsive supply chains

Main category

Goods

Delivery regions

• UKL16 - Gwent Valleys

Total value (estimated, excluding VAT)

75000000 GBP to 75000000GBP

Contract dates (estimated)

01 April 2026, 00:00AM to 31 March 2036, 23:59PM

Extension end date (if all the extensions are used): 01 April 2041

Caerphilly County Borough Council

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

CPV classifications

• 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
• 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
• 42131000 - Taps, cocks and valves
• 39715000 - Water heaters and heating for buildings; plumbing equipment

Delivery regions

• UKL16 - Gwent Valleys

Lot value (estimated)

75000000 GBP Excluding VAT

90000000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2036, 23:59PM

Extension end date (estimated)

01 April 2041, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Option to extend by up to 5 years

Does the lot include options?

Yes

Description of options

The contract will have a catalogue of standard goods. There will be occasions where the portfolio will be subject to change, but this will be done in conjunction The Council & the successful Supply Partner. In addition, there will be specialist/bespoke/ad hoc products that may not form part of the standard stock item list that will need to be sourced in a timely manner to avoid delays that could impact productivity.

Award criteria

Payment terms

30 days

Tender submission deadline

29 October 2025, 00:00AM

Enquiry deadline

02 October 2025, 00:00AM

Date of award of contract

28 February 2026, 23:59PM

Submission address and any special instructions

https://supplierlive.proactisp2p.com/Account/Login#

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

01 January 2036, 23:59PM

Languages that may be used for submission

• English
• Welsh