Scope
Procurement reference
C305/2024/2025
Procurement description
Tender Notice for Cadw's Grounds Maintenance Services ref C305/2024/2025. Please see tender docs on etenderwales bravosolution for more information and how to respond electronically via etenderwales project_60158 itt_119241. Cadw has a statutory duty to both maintain and conserve the monuments in its care and provide safe access to the public where possible. The conservation of the historic monuments themselves is undertaken by Cadw’s in-house heritage craft masons and joiners (Cadwraeth) and by contracting specialist historic conservation specialists where in-house specialists are unavailable. Grounds Maintenance is one of the services that Cadw must procure externally. Cadw will procure grounds maintenance (GM) services directly on a multi-region basis to cover all Wales, this to mirror the Cadwraeth regions already in operation. The regions will cover north east Wales, north west Wales, Ynys Mon, south east Wales, south central Wales and south west Wales (the exact boundaries can be found in the documentation noted above). The Grounds Maintenance Service will include (but is not exhaustive) work areas covering Soft Landscaping, Grass, Planted Areas, Hedges, Trees, Leaf Clearance, Reens, Ponds, Ditches and SWALES, Fertilisers, Invasive Species, Hard Landscaping, Boundary Walls, Gravel Borders, Weed Control
Delivery regions
- UKL13 - Conwy and Denbighshire
- UKL24 - Powys
- UKL23 - Flintshire and Wrexham
- UKL12 - Gwynedd
- UKL11 - Isle of Anglesey
- UKL21 - Monmouthshire and Newport
- UKL22 - Cardiff and Vale of Glamorgan
- UKL17 - Bridgend and Neath Port Talbot
- UKL15 - Central Valleys
- UKL18 - Swansea
- UKL14 - South West Wales
Total value (estimated, excluding VAT)
3600000 GBP to 3600000GBP
Contract dates (estimated)
01 October 2025, 00:00AM to 30 September 2027, 23:59PM
Extension end date (if all the extensions are used): 30 September 2030
Lots
Divided into 6 lots
North east Wales
Lot number: 1
Description
Grounds Maintenance Services for Cadw locations within north east Wales.
CPV classifications
- 77314000 - Grounds maintenance services
- 45112700 - Landscaping work
- 45112710 - Landscaping work for green areas
- 45112712 - Landscaping work for gardens
- 77211500 - Tree-maintenance services
Delivery regions
- UKL13 - Conwy and Denbighshire
- UKL24 - Powys
- UKL23 - Flintshire and Wrexham
Lot value (estimated)
540000 GBP Excluding VAT
648000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
01 October 2025, 00:00AM
Contract end date (estimated)
30 September 2027, 23:59PM
Extension end date (estimated)
30 September 2030, 23:59PM
Can the contract be extended?
Yes
Description of extensions
3 x 12 month extension options, each of 12 months
Maximum number of lots a supplier can bid for
3
Maximum number of lots a supplier can be awarded
3
Description of how multiple lots may be awarded
The highest scoring bidder for each lot (geographical area) will be awarded the contract for that lot (geographical area).
Participation
Conditions of participation
Refer to tender documentation
Conditions of participation
Refer to tender documentation
Award criteria
Type: quality
Name
Technical Evaluation
Description
Technical Q1 (15%) - How would you implement a typical grounds maintenance job which includes trimming a perimeter hedge 250m long 1.8m tall, maintaining short grass (12-38mm) inside the monument 150m2, managing a wildflower meadow on the outside of the monument totalling 300m2 and three formal planters (2m2 each) next to the entrance of the site?
Technical Q2 (10%) - How would you manage controlling the woody growth (trees 2-3m tall with stems 5cm thick) around the outside of a monument on a steep slope?
Technical Q3 (10%) - How would you control self-seeded vegetation on a monument?
Technical Q4 (10%) - How will you deliver the day to day operations of the contract?
Technical Q5 (5%) - Please provide evidence of where you have supported a customer with the development and/or revision of a grounds maintenance strategy?
Technical Q6 (10%) - Please include up to 3 case studies that demonstrate your approach to delivering grounds maintenance to similar clients.
Weighting: 60.00
Weighting type: percentageExact
Type: price
Name
Commercial Evaluation
Description
Commercial Submission based on typical jobs based on requirements of the specification
Weighting: 40.00
Weighting type: percentageExact
North west Wales
Lot number: 2
Description
Grounds Maintenance Services for Cadw locations within north west Wales.
CPV classifications
- 77314000 - Grounds maintenance services
- 45112700 - Landscaping work
- 45112710 - Landscaping work for green areas
- 45112712 - Landscaping work for gardens
- 77211500 - Tree-maintenance services
Delivery regions
- UKL24 - Powys
- UKL12 - Gwynedd
- UKL13 - Conwy and Denbighshire
Lot value (estimated)
648000 GBP Excluding VAT
777600 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
01 October 2025, 00:00AM
Contract end date (estimated)
30 September 2027, 23:59PM
Extension end date (estimated)
30 September 2030, 23:59PM
Can the contract be extended?
Yes
Description of extensions
3 x 12 month extensions each of 12 months.
Maximum number of lots a supplier can bid for
3
Maximum number of lots a supplier can be awarded
3
Description of how multiple lots may be awarded
The highest scoring bidder for each lot (geographical area) will be awarded the contract for that lot (geographical area).
Participation
Conditions of participation
Refer to tender documentation
Conditions of participation
Refer to tender documentation
Award criteria
Type: quality
Name
Technical Evaluation
Description
Technical Q1 (15%) - How would you implement a typical grounds maintenance job which includes trimming a perimeter hedge 250m long 1.8m tall, maintaining short grass (12-38mm) inside the monument 150m2, managing a wildflower meadow on the outside of the monument totalling 300m2 and three formal planters (2m2 each) next to the entrance of the site?
Technical Q2 (10%) - How would you manage controlling the woody growth (trees 2-3m tall with stems 5cm thick) around the outside of a monument on a steep slope?
Technical Q3 (10%) - How would you control self-seeded vegetation on a monument?
Technical Q4 (10%) - How will you deliver the day to day operations of the contract?
Technical Q5 (5%) - Please provide evidence of where you have supported a customer with the development and/or revision of a grounds maintenance strategy?
Technical Q6 (10%) - Please include up to 3 case studies that demonstrate your approach to delivering grounds maintenance to similar clients.
Weighting: 60.00
Weighting type: percentageExact
Type: price
Name
Commercial Evaluation
Description
Commercial Submission based on typical jobs based on requirements of the specification
Weighting: 40.00
Weighting type: percentageExact
Ynys Mon
Lot number: 3
Description
Grounds Maintenance Services for Cadw locations within Ynys Mon.
CPV classifications
- 77314000 - Grounds maintenance services
- 45112700 - Landscaping work
- 45112710 - Landscaping work for green areas
- 45112712 - Landscaping work for gardens
- 77211500 - Tree-maintenance services
Lot value (estimated)
432000 GBP Excluding VAT
518400 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
01 October 2025, 00:00AM
Contract end date (estimated)
30 September 2027, 23:59PM
Extension end date (estimated)
30 September 2030, 23:59PM
Can the contract be extended?
Yes
Description of extensions
3 x 12 month extension options, each of 12 months
Maximum number of lots a supplier can bid for
3
Maximum number of lots a supplier can be awarded
3
Description of how multiple lots may be awarded
The highest scoring bidder for each lot (geographical area) will be awarded the contract for that lot (geographical area).
Participation
Conditions of participation
Refer to tender documentation
Conditions of participation
Refer to tender documentation
Award criteria
Type: quality
Name
Technical Evaluation
Description
Technical Q1 (15%) - How would you implement a typical grounds maintenance job which includes trimming a perimeter hedge 250m long 1.8m tall, maintaining short grass (12-38mm) inside the monument 150m2, managing a wildflower meadow on the outside of the monument totalling 300m2 and three formal planters (2m2 each) next to the entrance of the site?
Technical Q2 (10%) - How would you manage controlling the woody growth (trees 2-3m tall with stems 5cm thick) around the outside of a monument on a steep slope?
Technical Q3 (10%) - How would you control self-seeded vegetation on a monument?
Technical Q4 (10%) - How will you deliver the day to day operations of the contract?
Technical Q5 (5%) - Please provide evidence of where you have supported a customer with the development and/or revision of a grounds maintenance strategy?
Technical Q6 (10%) - Please include up to 3 case studies that demonstrate your approach to delivering grounds maintenance to similar clients.
Weighting: 60.00
Weighting type: percentageExact
Type: price
Name
Commercial Evaluation
Description
Commercial Submission based on typical jobs based on requirements of the specification
Weighting: 40.00
Weighting type: percentageExact
South east Wales
Lot number: 4
Description
Grounds Maintenance Services for Cadw locations within south east Wales.
CPV classifications
- 77314000 - Grounds maintenance services
- 45112700 - Landscaping work
- 45112710 - Landscaping work for green areas
- 45112712 - Landscaping work for gardens
- 77211500 - Tree-maintenance services
Delivery regions
- UKL21 - Monmouthshire and Newport
- UKL24 - Powys
Lot value (estimated)
792000 GBP Excluding VAT
950400 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
01 October 2025, 00:00AM
Contract end date (estimated)
30 September 2027, 23:59PM
Extension end date (estimated)
30 September 2030, 23:59PM
Can the contract be extended?
Yes
Description of extensions
3 x 12 month extension options, each of 12 months
Maximum number of lots a supplier can bid for
3
Maximum number of lots a supplier can be awarded
3
Description of how multiple lots may be awarded
The highest scoring bidder for each lot (geographical area) will be awarded the contract for that lot (geographical area).
Participation
Conditions of participation
Refer to tender documentation
Conditions of participation
Refer to tender documentation
Award criteria
Type: quality
Name
Technical Evaluation
Description
Technical Q1 (15%) - How would you implement a typical grounds maintenance job which includes trimming a perimeter hedge 250m long 1.8m tall, maintaining short grass (12-38mm) inside the monument 150m2, managing a wildflower meadow on the outside of the monument totalling 300m2 and three formal planters (2m2 each) next to the entrance of the site?
Technical Q2 (10%) - How would you manage controlling the woody growth (trees 2-3m tall with stems 5cm thick) around the outside of a monument on a steep slope?
Technical Q3 (10%) - How would you control self-seeded vegetation on a monument?
Technical Q4 (10%) - How will you deliver the day to day operations of the contract?
Technical Q5 (5%) - Please provide evidence of where you have supported a customer with the development and/or revision of a grounds maintenance strategy?
Technical Q6 (10%) - Please include up to 3 case studies that demonstrate your approach to delivering grounds maintenance to similar clients.
Weighting: 60.00
Weighting type: percentageExact
Type: price
Name
Commercial Evaluation
Description
Commercial Submission based on typical jobs based on requirements of the specification
Weighting: 40.00
Weighting type: percentageExact
South central Wales
Lot number: 5
Description
Grounds Maintenance Services for Cadw locations within south central Wales.
CPV classifications
- 77314000 - Grounds maintenance services
- 45112700 - Landscaping work
- 45112710 - Landscaping work for green areas
- 45112712 - Landscaping work for gardens
- 77211500 - Tree-maintenance services
Delivery regions
- UKL22 - Cardiff and Vale of Glamorgan
- UKL17 - Bridgend and Neath Port Talbot
- UKL15 - Central Valleys
- UKL18 - Swansea
Lot value (estimated)
504000 GBP Excluding VAT
604800 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
01 October 2025, 00:00AM
Contract end date (estimated)
30 September 2027, 23:59PM
Extension end date (estimated)
30 September 2030, 23:59PM
Can the contract be extended?
Yes
Description of extensions
3 x 12 month extension options, each of 12 months
Maximum number of lots a supplier can bid for
3
Maximum number of lots a supplier can be awarded
3
Description of how multiple lots may be awarded
The highest scoring bidder for each lot (geographical area) will be awarded the contract for that lot (geographical area).
Participation
Conditions of participation
Refer to tender documentation
Conditions of participation
Refer to tender documentation
Participation
Conditions of participation
Refer to tender documentation
Conditions of participation
Refer to tender documentation
Award criteria
Type: quality
Name
Technical Evaluation
Description
Technical Q1 (15%) - How would you implement a typical grounds maintenance job which includes trimming a perimeter hedge 250m long 1.8m tall, maintaining short grass (12-38mm) inside the monument 150m2, managing a wildflower meadow on the outside of the monument totalling 300m2 and three formal planters (2m2 each) next to the entrance of the site?
Technical Q2 (10%) - How would you manage controlling the woody growth (trees 2-3m tall with stems 5cm thick) around the outside of a monument on a steep slope?
Technical Q3 (10%) - How would you control self-seeded vegetation on a monument?
Technical Q4 (10%) - How will you deliver the day to day operations of the contract?
Technical Q5 (5%) - Please provide evidence of where you have supported a customer with the development and/or revision of a grounds maintenance strategy?
Technical Q6 (10%) - Please include up to 3 case studies that demonstrate your approach to delivering grounds maintenance to similar clients.
Weighting: 60.00
Weighting type: percentageExact
Type: price
Name
Commercial Evaluation
Description
Commercial Submission based on typical jobs based on requirements of the specification
Weighting: 40.00
Weighting type: percentageExact
South west Wales
Lot number: 6
Description
Grounds Maintenance Services for Cadw locations within south west Wales.
CPV classifications
- 77314000 - Grounds maintenance services
- 45112700 - Landscaping work
- 45112710 - Landscaping work for green areas
- 45112712 - Landscaping work for gardens
- 77211500 - Tree-maintenance services
Lot value (estimated)
684000 GBP Excluding VAT
820800 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
01 October 2025, 00:00AM
Contract end date (estimated)
30 September 2027, 23:59PM
Extension end date (estimated)
30 September 2030, 23:59PM
Can the contract be extended?
Yes
Description of extensions
3 x 12 month extension options, each of 12 months
Maximum number of lots a supplier can bid for
3
Maximum number of lots a supplier can be awarded
3
Description of how multiple lots may be awarded
The highest scoring bidder for each lot (geographical area) will be awarded the contract for that lot (geographical area).
Participation
Conditions of participation
Refer to tender documentation
Conditions of participation
Refer to tender documentation
Award criteria
Type: quality
Name
Technical Evaluation
Description
Technical Q1 (15%) - How would you implement a typical grounds maintenance job which includes trimming a perimeter hedge 250m long 1.8m tall, maintaining short grass (12-38mm) inside the monument 150m2, managing a wildflower meadow on the outside of the monument totalling 300m2 and three formal planters (2m2 each) next to the entrance of the site?
Technical Q2 (10%) - How would you manage controlling the woody growth (trees 2-3m tall with stems 5cm thick) around the outside of a monument on a steep slope?
Technical Q3 (10%) - How would you control self-seeded vegetation on a monument?
Technical Q4 (10%) - How will you deliver the day to day operations of the contract?
Technical Q5 (5%) - Please provide evidence of where you have supported a customer with the development and/or revision of a grounds maintenance strategy?
Technical Q6 (10%) - Please include up to 3 case studies that demonstrate your approach to delivering grounds maintenance to similar clients.
Weighting: 60.00
Weighting type: percentageExact
Type: price
Name
Commercial Evaluation
Description
Commercial Submission based on typical jobs based on requirements of the specification
Weighting: 40.00
Weighting type: percentageExact