Summary
- OCID:
- ocds-h6vhtk-061527
- Published by:
- Cardiff Community Housing Association (CCHA)
- Authority ID:
- AA21107
- Publication date:
- 03 February 2026
- Deadline date:
- 03 March 2026
- Notice type:
- UK4
- Has documents:
- Yes
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
CCHA is seeking to procure and implement a fully integrated Human Resources Information System (HRIS), Learning Management System (LMS) and Payroll system that will modernise the organisation’s people-related processes, improve data insight, and enhance the experience of colleagues, managers and the People & Organisational Development team. The solution must support the complete colleague lifecycle, provide robust reporting, enable detailed historical data analysis, and offer a user-friendly, intuitive interface.
Full notice text
Scope
Procurement reference
CCHA-(2026-2027)-004
Procurement description
CCHA is seeking to procure and implement a fully integrated Human Resources Information System (HRIS), Learning Management System (LMS) and Payroll system that will modernise the organisation’s people-related processes, improve data insight, and enhance the experience of colleagues, managers and the People & Organisational Development team. The solution must support the complete colleague lifecycle, provide robust reporting, enable detailed historical data analysis, and offer a user-friendly, intuitive interface.
Total value (estimated, excluding VAT)
90000 GBP to 90000GBP
Contract dates (estimated)
01 October 2026, 00:00AM to 31 December 2027, 23:59PM
Extension end date (if all the extensions are used): 31 December 2029
Contracting authority
Cardiff Community Housing Association (CCHA)
Identification register:
Address 1: Tolven Court, Dowlais Road
Town/City: Cardiff
Postcode: CF24 5LQ
Country: United Kingdom
Website: www.ccha.org.uk
Public Procurement Organisation Number: PTQR-5447-WPQL
Contact name: Monia Lisa Carvalho
Email: monia-lisa.carvalho@ccha.org.uk
Organisation type: Public undertaking
Devolved regulations that apply: Wales
Procedure
Procedure type
Below threshold - open competition
Is the total value above threshold?
Below threshold
Lots
Divided into 1 lots
Lot number: 1
CPV classifications
- 48450000 - Time accounting or human resources software package
Lot value (estimated)
90000 GBP Excluding VAT
108000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
01 October 2026, 00:00AM
Contract end date (estimated)
31 December 2027, 23:59PM
Extension end date (estimated)
31 December 2029, 23:59PM
Can the contract be extended?
Yes
Description of extensions
The contract can be extended for another 2 years on a yearly basis (1+1) based on performance and mutual agreement.
Participation
Conditions of participation
Bids to be submitted via Sell2wales.
Award criteria
Type: quality
Name
Quality/Technical
Description
Technical questions
Weighting: 70.00
Weighting type: percentageExact
Type: cost
Name
Commercial
Description
Commercial
Weighting: 30.00
Weighting type: percentageExact
Submission
Tender submission deadline
03 March 2026, 14:00PM
Enquiry deadline
24 February 2026, 17:00PM
Submission address and any special instructions
https://www.sell2wales.gov.wales/Tenders to be submitted on Sell2Wales: www.sell2wales.gov.wales
May tenders be submitted electronically?
Yes
Documents
Document type
Bidding documents
Description
CCHA General Terms and Conditions
Document type
Bidding documents
Description
CCHA General Terms and Conditions - Schedule 2 for Goods
Document type
Bidding documents
Description
Technical Response Template
Document type
Bidding documents
Description
Commercial Response Template
Document type
Bidding documents
Description
Specification
Document type
Bidding documents
Coding
Commodity categories
| ID |
Title
|
Parent category
|
|
There are no commodity categories for this notice.
|
Delivery locations
| ID |
Description
|
| 1000 |
WALES |
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a
Postbox
The awarding buyer has indicated that it will accept electronic responses to
this notice via the Tender Submission Postbox facility.
Submit your tender response electronically in a secure environment.
To create an electronic response please click the "Add to my interest list" button at the top of the page.
For more information on the Postbox Facility please refer to the user guide:
Additional documents
The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.
Current documents
pdf364.65 KB
This file may not be accessible.
pdf111.73 KB
This file may not be accessible.
docx66.66 KB
This file may not be accessible.
xlsx31.91 KB
This file may not be accessible.
docx78.31 KB
This file may not be accessible.
docx87.67 KB
This file may not be accessible.
Replaced documents
There are no previous versions of these documents.