Summary
- OCID:
- ocds-h6vhtk-05fef4
- Published by:
- Sport Wales
- Authority ID:
- AA0412
- Publication date:
- 05 January 2026
- Deadline date:
- 23 January 2026
- Notice type:
- UK4
- Has documents:
- Yes
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
Sport Wales is seeking to appoint a Provider for a crowdfunding platform, providing coaching and support to projects need to generate alternative sources of investment to sustain their organisations. The platform must provide a rewards-based incentive approach. The high-level purpose of the crowdfunding platform is to deliver community rewards-based campaigns, for not-for-profit organisations and clubs, under the brand ‘A Place for Sport’ to: • Raise awareness of crowdfunding as an alternative source of investment in the sport & physical activity sectors. • Build capacity & capability in the sector to fundraise, secure grant investment and enhance volunteer skills. • Develop understanding of social media as a tool to support organisations build resilience. • Amplify the use of public funding. This will be done by working with Sport Wales’s selected cohort of projects to develop, design and deliver community-based rewards based crowdfunding campaigns, providing coaching and support to them, capture learning on the financial as well as non-financial benefits achieved. The Contract has an anticipated annual value of £30k pa for Sport Wales costs. Any additional ongoing service costs based on user numbers engaging successful with the platform should also be included in the tender submission.
Full notice text
Scope
Procurement description
Sport Wales is seeking to appoint a Provider for a crowdfunding platform, providing coaching and support to projects need to generate alternative sources of investment to sustain their organisations. The platform must provide a rewards-based incentive approach. The high-level purpose of the crowdfunding platform is to deliver community rewards-based campaigns, for not-for-profit organisations and clubs, under the brand ‘A Place for Sport’ to: • Raise awareness of crowdfunding as an alternative source of investment in the sport & physical activity sectors. • Build capacity & capability in the sector to fundraise, secure grant investment and enhance volunteer skills. • Develop understanding of social media as a tool to support organisations build resilience. • Amplify the use of public funding. This will be done by working with Sport Wales’s selected cohort of projects to develop, design and deliver community-based rewards based crowdfunding campaigns, providing coaching and support to them, capture learning on the financial as well as non-financial benefits achieved. The Contract has an anticipated annual value of £30k pa for Sport Wales costs. Any additional ongoing service costs based on user numbers engaging successful with the platform should also be included in the tender submission.
Total value (estimated, excluding VAT)
100000 GBP to 100000GBP
Contract dates (estimated)
01 April 2026, 00:00AM to 31 March 2029, 23:59PM
Contracting authority
Sport Wales
Identification register:
Address 1: Sport Wales National Centre
Town/City: Cardiff
Postcode: CF11 9SW
Country: United Kingdom
Website: https://www.sport.wales
Charity Commission (England and Wales): 524477
Contact name: Owen Hathway
Email: owen.hathway@sport.wales
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Below threshold - open competition
Is the total value above threshold?
Below threshold
Lots
Divided into 1 lots
Lot number: 1
CPV classifications
- 37400000 - Sports goods and equipment
- 48000000 - Software package and information systems
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
- 92600000 - Sporting services
Lot value (estimated)
100000 GBP Excluding VAT
120000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
01 April 2026, 00:00AM
Contract end date (estimated)
31 March 2029, 23:59PM
Participation
Conditions of participation
We require a dedicated, Sport Wales branded sport & physical activity crowdfunding platform, which has the capacity to process and support a minimum of 100 new applications per annum of which historically c.90%+ who are supported have completed a successful campaign attracting c.8,000+ supporters. This platform will include the ability to create and submit an online application form, process this application through a dedicated workflow process, capturing relevant data during this process, as well as have the ability to trigger email notifications to applicants and/or Sport Wales. The platform will need to have the option of being accessible via the medium of the Welsh language. The provider is expected to produce: • A twice annual webinar of no less than 30 minutes which includes a brief overview of what crowdfunding is and providing a peer-to-peer mentoring opportunity. This should be aimed to be delivered at the start of the financial year and again at the midway point to update on any criteria changes and case study success. Each webinar is to be recorded and posted on a public video platform such as YouTube or Vimeo. Provider to work with Sport Wales on ensuring accessibility requirements (i.e. subtitles/transcript) throughout the life of the contract. Webinars are to be promoted via Sport Wales and the provider and targeted social media which must be agreed with Sport Wales prior to their use. • Freely published and downloadable support materials for prospective funding campaigns to include, but may not be limited to, guides, case studies and other development tools; materials are to be approved by Sport Wales and reviewed as part of monthly collaboration meetings. • Dedicated expert 1-2-1 point of contact is required to liaise with the Sport Wales team to resolve queries, system issues and user concerns. • Demonstratable experience in marketing and communications, technology, customer service and working with voluntary community and social enterprise sector organisations. • Collaborative meetings on at least a monthly basis between Sport Wales and the Provider, discussing progress, ongoing improvements, and issues, including commitments around communications collaborations. • A reporting mechanism detailing the progress of the fund, investments made, supporter pledges. • Draft Marketing and Communication plan to be provided with this submission detailing what activities and tools will be used to help promote the fund and market it to the wider sport and physical activity sector. As ongoing communications support this should include social media marketing commitments for the lifespan of the contract and agreement on quarterly case study of successful campaigns, which must be agreed with Sport Wales prior to their use. Exit Requirements Any remaining data will be passed onto Sport Wales and destroyed upon termination of the Contract. 1. Contract Management Review Provider must allocate a dedicated account manager. Collaborative meetings, on at least a monthly basis, between Sport Wales and the Provider, discussing progress, ongoing improvements, and issues. Provider to respond to any queries or issues within a 48-hour period (excluding weekends).
Award criteria
Type: quality
Name
Quality
Weighting: 80.00
Weighting type: percentageExact
Type: price
Name
Commercial
Weighting: 20.00
Weighting type: percentageExact
Submission
Tender submission deadline
23 January 2026, 17:00PM
Enquiry deadline
16 January 2026, 17:00PM
Submission address and any special instructions
https://www.sell2wales.gov.wales/
May tenders be submitted electronically?
Yes
Documents
Document type
Bidding documents
Description
Tender Document - Welsh
Document type
Bidding documents
Description
Tender Document - English
Coding
Commodity categories
| ID |
Title
|
Parent category
|
|
There are no commodity categories for this notice.
|
Delivery locations
| ID |
Description
|
| 100 |
UK - All |
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a
Postbox
The awarding buyer has indicated that it will accept electronic responses to
this notice via the Tender Submission Postbox facility.
Submit your tender response electronically in a secure environment.
To create an electronic response please click the "Add to my interest list" button at the top of the page.
For more information on the Postbox Facility please refer to the user guide:
Additional documents
The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.
Current documents
docx116.14 KB
This file may not be accessible.
docx113.43 KB
This file may not be accessible.
docx113.29 KB
This file may not be accessible.
docx112.87 KB
This file may not be accessible.
Replaced documents
There are no previous versions of these documents.