Provision of a School Management Information System (MIS) to Schools within Newport

Procurement reference

NCC202500373

Procurement description

Newport City Council (the Council) are seeking a Software as a Service (SaaS) solution for the provision of a comprehensive Schools Management Information System (MIS). The primary objective of this tender is to procure a solution that enables schools to efficiently and effectively fulfil statutory and legislative responsibilities. The solution must support compliance with all relevant Welsh educational regulations and standards. 

The solution must provide a provision for 57 schools including Primary Schools, Secondary Schools, Special Schools and the Pupil Referral Unit (PRU). 

The required school management information system should streamline administrative processes, enhance data management, and improve overall operational efficiency.  It is essential that the solution minimises the need for third party add-ons by encompassing a wide range of functionalities within a single platform.  This will ensure that schools can operate seamlessly without the additional burden of procuring and managing multiple solutions.

Main category

Services

Delivery regions

• UKL21 - Monmouthshire and Newport

Total value (estimated, excluding VAT)

2600000.00 GBP to 2600000.00GBP

Contract dates (estimated)

01 April 2027, 00:00AM to 31 March 2034, 23:59PM

Extension end date (if all the extensions are used): 31 March 2037

Newport City Council

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

CPV classifications

• 31711310 - System for recording attendance
• 72000000 - IT services: consulting, software development, Internet and support

Delivery regions

• UKL21 - Monmouthshire and Newport

Lot value (estimated)

2600000.00 GBP Excluding VAT

3120000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 April 2027, 00:00AM

Contract end date (estimated)

31 March 2034, 23:59PM

Extension end date (estimated)

31 March 2037, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The contract shall be for a period of 7 years with an option to extend for a further period of up to 3 years, renewable on a yearly or for the full 3 years

Does the lot include options?

Yes

Description of options

The right to additional purchases while the contract is valid.

The Council reserve the right to procure additional services throughout the duration of the contract if they assist with improving the customer experience or provide innovation to enhance the service, within the subject matter of the contract.

Award criteria

Tender submission deadline

06 July 2026, 16:00PM

Enquiry deadline

29 June 2026, 16:00PM

Date of award of contract

21 July 2026, 23:59PM

Submission address and any special instructions

https://etenderwales.ukp.app.jaggaer.com

May tenders be submitted electronically?

Yes

Languages that may be used for submission

• English
• Welsh