Framework for the Provision of Corporate Cleaning Services Lots 1-5

Procurement reference

CCS-25-230

Procurement description

A multi‑lot framework for the planned and reactive cleaning of soft furnishings within libraries, together with additional lots covering daily and out‑of‑hours cleaning at the Quadrant Bus Station, window cleaning across the bus station and other corporate buildings, and the routine and seasonal cleaning of public conveniences

Main category

Services

Delivery regions

• UKL18 - Swansea

Total value (estimated, excluding VAT)

680000.00 GBP to 648000.00GBP

Contract dates (estimated)

01 May 2026, 00:00AM to 30 April 2027, 23:59PM

Extension end date (if all the extensions are used): 30 April 2030

Is a framework being established?

Yes

City & County of Swansea

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

Percentage fee charged to suppliers

0%

Award method when using the framework

With and without reopening competition

Framework operation description

Call‑off contracts will ordinarily be awarded via direct award to the highest‑ranked provider for the relevant lot. Where appropriate, and in line with the call‑off procedures, the Council reserves the right to undertake a mini‑competition among the providers appointed to that lot.

Description

Cleaning of Upholstery and Carpets primarily at libraries in Swansea but to include other premises as required.

CPV classifications

• 90911000 - Accommodation, building and window cleaning services
• 90910000 - Cleaning services

Delivery regions

• UKL18 - Swansea

Lot value (estimated)

40000.00 GBP Excluding VAT

50000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 May 2026, 00:00AM

Contract end date (estimated)

30 April 2027, 23:59PM

Extension end date (estimated)

30 April 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The framework includes optional extensions of up to 36 months.

Does the lot include options?

Yes

Description of options

The Council may add or remove premises during the framework term and may request additional planned or reactive soft‑furnishing cleaning as required, including ad‑hoc or incident‑based cleaning. The scope may be varied to reflect changes in the library estate or service needs

Award criteria

Description

To provide Window Cleaning Services at primarily Residential and Day Care Services with the facility to call off to additional premises.

CPV classifications

• 90911000 - Accommodation, building and window cleaning services
• 90910000 - Cleaning services

Delivery regions

• UKL18 - Swansea

Lot value (estimated)

40000.00 GBP Excluding VAT

50000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 May 2026, 00:00AM

Contract end date (estimated)

30 April 2027, 23:59PM

Extension end date (estimated)

30 April 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The framework includes optional extensions of up to 36 months.

Does the lot include options?

Yes

Description of options

The Council may add further corporate buildings to the window‑cleaning schedule, adjust cleaning frequencies, or request additional internal or external glazing to be included during the framework term. The Council may also opt to run a mini‑competition where job value or operational needs justify it.

Award criteria

Description

Daily cleaning at Quadrant Bus Station with periodic deep cleans

CPV classifications

• 90911000 - Accommodation, building and window cleaning services
• 90910000 - Cleaning services

Delivery regions

• UKL18 - Swansea

Lot value (estimated)

280000.00 GBP Excluding VAT

336000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 May 2026, 00:00AM

Contract end date (estimated)

30 April 2027, 23:59PM

Extension end date (estimated)

30 April 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The framework includes optional extensions of up to 36 months.

Does the lot include options?

Yes

Description of options

The Council may instruct additional reactive or ad‑hoc cleaning tasks, amend cleaning hours to reflect operational pressures, or include further areas within the bus station footprint should service needs change.

Award criteria

Description

To provide quarterly internal and exterior window/door and ledge cleaning to ensure the station exhibits a clean and welcoming appearance for users. 

CPV classifications

• 90911000 - Accommodation, building and window cleaning services
• 90910000 - Cleaning services

Delivery regions

• UKL18 - Swansea

Lot value (estimated)

40000.00 GBP Excluding VAT

50000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 May 2026, 00:00AM

Contract end date (estimated)

30 April 2027, 23:59PM

Extension end date (estimated)

30 April 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The framework includes optional extensions of up to 36 months.

Does the lot include options?

Yes

Description of options

The Council may add to the cleaning schedule on an adhoc basis..

Award criteria

Description

To provide the seasonal cleansing of 9 public conveniences 4 times per day on weekdays, weekends and Bank Holidays for 16 weeks (roughly mid-May to early September 2026) at the following locations/ facilities:

CPV classifications

• 90911000 - Accommodation, building and window cleaning services
• 90910000 - Cleaning services

Delivery regions

• UKL18 - Swansea

Lot value (estimated)

248000.00 GBP Excluding VAT

297600.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 May 2026, 00:00AM

Contract end date (estimated)

30 April 2027, 23:59PM

Extension end date (estimated)

30 April 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The framework includes optional extensions of up to 36 months.

Does the lot include options?

Yes

Description of options

The Council may add or remove public convenience sites during the framework term and may vary cleaning frequencies on a adhoc basis

Award criteria

Tender submission deadline

13 April 2026, 12:00PM

Enquiry deadline

06 April 2026, 12:00PM

Date of award of contract

19 April 2026, 23:59PM

Submission address and any special instructions

Register your company on the eTenderWales portal (this is only required once):— Navigate to the portal: http://etenderwales.bravosolution.co.uk— Click the “Suppliers register here” link.— Enter your correct business and user details.— Note the username you chose and click “Save” when complete.— You will shortly receive an e-mail with your unique password (please keep this secure).— Agree to the terms and conditions and click “continue”.2. Express an interest in the project:— Login to the portal with your username/password.— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).— Click on the relevant ITT to access the content.— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.3. Responding to the invitation to tender:— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).— You can now use the “Messages” function to communicate with the buyer and seek any clarification.— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:— E-mail: help@bravosolution.co.uk— Phone: +44 8003684850

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

01 July 2030, 23:59PM

Languages that may be used for submission

• Welsh
• English

Tender submission deadline

13 April 2026, 12:00PM

Enquiry deadline

06 April 2026, 12:00PM

Date of award of contract

19 April 2026, 23:59PM

Submission address and any special instructions

Register your company on the eTenderWales portal (this is only required once):— Navigate to the portal: http://etenderwales.bravosolution.co.uk— Click the “Suppliers register here” link.— Enter your correct business and user details.— Note the username you chose and click “Save” when complete.— You will shortly receive an e-mail with your unique password (please keep this secure).— Agree to the terms and conditions and click “continue”.2. Express an interest in the project:— Login to the portal with your username/password.— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).— Click on the relevant ITT to access the content.— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.3. Responding to the invitation to tender:— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).— You can now use the “Messages” function to communicate with the buyer and seek any clarification.— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:— E-mail: help@bravosolution.co.uk— Phone: +44 8003684850

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

01 July 2030, 23:59PM

Languages that may be used for submission

• Welsh
• English