Skip to main content

We've saved some files called cookies on your device. These cookies are:

  • essential for the site to work
  • to help improve our website by collecting and reporting information on how you use it

We would also like to save some cookies to help tailor communications.

BETA
You're viewing an updated version of this service - your feedback will help us to improve it.

UK4

RIBA Stage 1 Feasibility Study for William Aston Hall, Wrexham University

  • First published: 13 October 2026
  • Last modified: 13 October 2026
  • Version: 1
  • Record interest

     

  • This file may not be fully accessible.

  •  

Information icon

Documents for this notice are only available to suppliers who have noted interest.

To access the documents, please click the "Note Interest" button above to add this notice to your Current Notices.

Contents

Summary

OCID:
ocds-h6vhtk-0786d9
Published by:
Wrexham University
Authority ID:
AA0288
Publication date:
13 October 2026
Deadline date:
27 October 2026
Notice type:
UK4
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Wrexham University invites quotations from suitably qualified consultants, or consultant teams under a single lead consultant, to undertake a proportionate RIBA Stage 1 Feasibility Study for William Aston Hall on the Plas Coch campus, Wrexham. The Hall is a principal cultural and civic venue, operated in partnership with Theatr Clwyd.

The study will appraise the existing venue and develop and compare options covering the audience journey, the auditorium, technical theatre, backstage, access and inclusion, heritage constraints, building services and operating implications, with broad cost ranges, phasing advice and delivery risks.

The maximum budget for the Stage 1 core services is £50,000 including VAT. Quotations above this figure will be rejected. The study is funded by the Arts Council of Wales Arts Capital Investment Fund with match funding from the University, and must be complete by 19 February 2027.

Quotations must be submitted through the Sell2Wales Tender Postbox by 12:00 noon on Tuesday 27 October 2026. Suppliers must be registered on the Central Digital Platform. Full requirements, the conditions of participation and the award criteria are set out in the RFQ document, the Pricing Schedule and the Project Brief attached to this notice. AS part of the Optional pricing the University is seeking pricing for the Stage 2 Concept Design, however, the Stage 2 Award is at the discretion of the university and will be subject to available funding, And the university reserve the right to pursue other procurement options.

Full notice text

Scope

Procurement reference

HD/PM/08/10/2026

Procurement description

Wrexham University invites quotations from suitably qualified consultants, or consultant teams under a single lead consultant, to undertake a proportionate RIBA Stage 1 Feasibility Study for William Aston Hall on the Plas Coch campus, Wrexham. The Hall is a principal cultural and civic venue, operated in partnership with Theatr Clwyd.

The study will appraise the existing venue and develop and compare options covering the audience journey, the auditorium, technical theatre, backstage, access and inclusion, heritage constraints, building services and operating implications, with broad cost ranges, phasing advice and delivery risks.

The maximum budget for the Stage 1 core services is £50,000 including VAT. Quotations above this figure will be rejected. The study is funded by the Arts Council of Wales Arts Capital Investment Fund with match funding from the University, and must be complete by 19 February 2027.

Quotations must be submitted through the Sell2Wales Tender Postbox by 12:00 noon on Tuesday 27 October 2026. Suppliers must be registered on the Central Digital Platform. Full requirements, the conditions of participation and the award criteria are set out in the RFQ document, the Pricing Schedule and the Project Brief attached to this notice. AS part of the Optional pricing the University is seeking pricing for the Stage 2 Concept Design, however, the Stage 2 Award is at the discretion of the university and will be subject to available funding, And the university reserve the right to pursue other procurement options.

Main category

Services

Delivery regions

  • UKL23 - Flintshire and Wrexham

Total value (estimated, excluding VAT)

100000.00 GBP to 100000.00GBP

Contract dates (estimated)

09 November 2026, 00:00AM to 04 March 2027, 23:59PM

Extension end date (if all the extensions are used): 04 September 2027

Contracting authority

Wrexham University

Identification register:

  • GB-PPON

Address 1: Plas Coch

Town/City: Wrexham

Postcode: LL11 2AW

Country: United Kingdom

Website: www.wrexham.ac.uk

Public Procurement Organisation Number: PVVP-6867-JVYH

Contact name: Henry Darmang

Email: procurement@wrexham.ac.uk

Telephone: +44 1978293188

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Procedure

Procedure type

Below threshold - open competition

Is the total value above threshold?

Below threshold

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 71200000 - Architectural and related services
  • 45212170 - Entertainment building construction work

Delivery regions

  • UKL23 - Flintshire and Wrexham

Lot value (estimated)

100000.00 GBP Excluding VAT

120000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

09 November 2026, 00:00AM

Contract end date (estimated)

04 March 2027, 23:59PM

Extension end date (estimated)

04 September 2027, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The Authority may, at its sole discretion, extend the contract once to appoint the same supplier to deliver RIBA Stage 2 Concept Design services for William Aston Hall. The Authority is under no obligation to do so and the supplier has no entitlement to be appointed for Stage 2. Any extension depends on satisfactory performance of the Stage 1 services, the availability of funding and the Authority’s internal approvals, and will be instructed in writing. Stage 2 is not funded by the Arts Council of Wales grant that funds Stage 1. The duration of any extension will be agreed on instruction and is estimated at up to six months.

Does the lot include options?

Yes

Description of options

The Authority may, at its sole discretion, extend the contract to appoint the same supplier to deliver RIBA Stage 2 Concept Design services for William Aston Hall. The Authority is under no obligation to do so and the supplier has no entitlement to be appointed for Stage 2. Any extension depends on satisfactory performance of the Stage 1 services, the availability of funding and the Authority’s internal approvals, and will be instructed in writing. Stage 2 is not funded by the Arts Council of Wales grant that funds Stage 1. Prices for Stage 2 are requested in the Optional Items tab of the Pricing Schedule but are not evaluated as part of this procurement.

Participation

Conditions of participation

Suppliers must satisfy the following conditions of participation, each assessed on a pass or fail basis. Full details are in Part 3 of the RFQ document.

Insurance. The supplier holds, or will obtain before the contract starts, Employer’s Liability insurance of £5,000,000, Public Liability insurance of £5,000,000 for each and every claim, and Professional Indemnity insurance of £5,000,000 for each and every claim, maintained for six years following completion of the contract.

Health and safety. The supplier has a health and safety policy and arrangements appropriate to the services.

Data protection. The supplier complies with UK data protection law and has appropriate technical and organisational measures in place.

Financial standing. The supplier must score above 50 on the risk of failure score on the Dun and Bradstreet portal or alternatively pass the financial ratio analyse as assessed by the university financial accountants.

Award criteria

Type: quality

Name

Q.1 Understanding of the Brief and Key Issues

Description

Understanding of William Aston Hall, the purpose of the study and the key issues and constraints to be addressed.

Weighting: 15.00

Weighting type: percentageExact

Type: quality

Name

Q.2 Methodology and Technical Approach

Description

Proposed methodology for delivering a proportionate RIBA Stage 1 feasibility study and the technical approach to each element of the brief.

Weighting: 20.00

Weighting type: percentageExact

Type: quality

Name

Q.3 Team, Lead Consultant and Relevant Experience

Description

Composition and experience of the proposed team, the role of the lead consultant and relevant comparable projects.

Weighting: 20.00

Weighting type: percentageExact

Type: quality

Name

Q.4 Programme, Capacity and Risk Management

Description

Programme for delivery within the required timescales, capacity to deliver and management of risks to the programme.

Weighting: 15.00

Weighting type: percentageExact

Type: quality

Name

Q.5 Stakeholder Engagement and Working with Theatr Clwyd

Description

Approach to stakeholder engagement, including working with the Authority and Theatr Clwyd, and reflecting that input in the options appraisal.

Weighting: 10.00

Weighting type: percentageExact

Type: price

Name

P.1 Total Price

Description

Total Core Fixed Fee including VAT, scored using the formula in the RFQ. Optional items and Stage 2 prices are not evaluated.

Weighting: 20.00

Weighting type: percentageExact

Submission

Tender submission deadline

27 October 2026, 12:00PM

Enquiry deadline

21 October 2026, 12:00PM

Submission address and any special instructions

Quotations must be submitted electronically through the Sell2Wales Tender Postbox attached to this notice, at https://www.sell2wales.gov.wales, by 12:00 noon on Tuesday 27 October 2026. Submissions by email or post will not be accepted, and late submissions will not be considered.Suppliers must submit the completed RFQ document, including Parts 3, 4 and 5 and the signed Declaration, together with the completed Pricing Schedule and any supporting documents requested in the RFQ. Documents must be in Microsoft Word, Microsoft Excel, an equivalent open document format, or PDF. Do not exceed 10 megabytes per document or 30 megabytes in total.All clarification questions must be submitted through the Sell2Wales messaging facility by 12:00 noon on Wednesday 21 October 2026. Responses will be published to all suppliers by Friday 23 October 2026. Suppliers may submit a response in English or in Welsh, and a response in Welsh will be treated no less favourably.

May tenders be submitted electronically?

Yes

Documents

ID

L-1

Document type

Bidding documents

Description

Suppliers must complete Parts 3, 4 and 5 and return this document with their quotation through the Sell2Wales Tender Postbox.

ID

L-2

Document type

Bidding documents

Description

Pricing Schedule, Appendix 1 to the RFQ. Complete the yellow cells and return with the quotation. Only the Core Pricing sheet is evaluated.

ID

L-6

Document type

Bidding documents

Description

Project Brief for the William Aston Hall feasibility study, which forms the Specification in Part 2 of the RFQ.

Coding

Commodity categories

ID Title Parent category
71200000 Architectural and related services Architectural, construction, engineering and inspection services
45212170 Entertainment building construction work Construction work for buildings relating to leisure, sports, culture, lodging and restaurants

Delivery locations

ID Description
1023 Flintshire and Wrexham

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

Documents are restricted until you note interest in this notice. The documents will become publicly available after the response deadline has passed.
docx
docx93.08 KB
This file may not be accessible.
docx
docx39.91 KB
This file may not be accessible.
xlsx
xlsx53.15 KB
This file may not be accessible.
docx
docx93.36 KB
This file may not be accessible.

Replaced documents

There are no previous versions of these documents.


0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.