Scope
Procurement reference
TAFFLMS26
Procurement description
Taff Housing Association is seeking expressions of interest from suitably experienced suppliers to provide, implement, host and support a cloud-based Learning Management System for up to 250 users. The solution should support e-learning and classroom-based training, compliance monitoring, reporting, learning pathways, integrations and accessible learning content. Interested suppliers must complete and submit the attached Pre-Qualification Questionnaire through Sell2Wales.
Total value (estimated, excluding VAT)
45000.00 GBP to 45000.00GBP
Contract dates (estimated)
01 April 2027, 00:00AM to 31 March 2030, 23:59PM
Extension end date (if all the extensions are used): 31 March 2032
Contracting authority
Taff Housing Association
Identification register:
Address 1: Alexandra House
Town/City: Cardiff
Postcode: CF5 1JD
Country: United Kingdom
Website: https://taffhousing.co.uk/
Public Procurement Organisation Number: PNRL-4749-WBZG
Contact name: Rhiannon Phillips
Email: rhiannon.phillips@taffhousing.co.uk
Telephone: +44 29 2025 9171
Organisation type: Public undertaking
Devolved regulations that apply: Wales
Procedure
Procedure type
Competitive flexible procedure
Is the total value above threshold?
Above threshold
Lots
Divided into 1 lots
Lot number: 1
CPV classifications
- 80420000 - E-learning services
Lot value (estimated)
45000.00 GBP Excluding VAT
54000.00 GBP Including VAT
Criteria used to select suppliers to tender for this lot
true
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
01 April 2027, 00:00AM
Contract end date (estimated)
31 March 2030, 23:59PM
Extension end date (estimated)
31 March 2032, 23:59PM
Can the contract be extended?
Yes
Description of extensions
1+1
Participation
Conditions of participation
Please see the attached PQQ document
Conditions of participation
Please see the attached PQQ document
Conditions of participation
Refer back to procurement process.
Award criteria
Type: quality
Name
Quality & Functional Fit
Description
Compliance and mandatory training management
Learning pathways and onboarding
Reporting and analytics
Accessibility and Welsh language support and other language support
Integrations (SSO, HR system, Teams, Outlook)
Security and GDPR compliance
Weighting: 40.00
Weighting type: percentageExact
Type: price
Name
Cost of LMS
Description
The scoring will be based on the cost of the software product meeting our proposed budget for the software contract. The implementation costs also need to be taken into consideration.
Weighting: 40.00
Weighting type: percentageExact
Type: quality
Name
Demonstration
Description
This criteria will look at the software product. How intuitive it is to use and feedback given by our primary customer facing users.
Weighting: 20.00
Weighting type: percentageExact
Contract terms and risks
Payment terms
Invoices to be submitted to invoices@taffhousing.co.uk and then payment terms will be 30 days.
Description of risks to contract performance
See tender documents
Expression of interest deadline
06 November 2026, 12:00PM
Enquiry deadline
04 November 2026, 12:00PM
Date of award of contract
19 December 2026, 23:59PM
Submission address and any special instructions
https://www.sell2wales.gov.wales/Sell2Wales postbox
Minimum number of suppliers to be invited to tender
3
Maximum number of suppliers to be invited to tender
3
May tenders be submitted electronically?
Yes
Languages that may be used for submission
Expression of interest deadline
06 November 2026, 12:00PM
Enquiry deadline
04 November 2026, 12:00PM
Date of award of contract
19 December 2026, 23:59PM
Submission address and any special instructions
https://www.sell2wales.gov.wales/Sell2Wales postbox
Minimum number of suppliers to be invited to tender
3
Maximum number of suppliers to be invited to tender
3
May tenders be submitted electronically?
Yes
Languages that may be used for submission
Document type
Bidding documents
Description
Pre Qualifying Questionnaire
Document type
Bidding documents
Description
Procurement Process
Document type
Bidding documents
Document type
Sent as part of the invite to tender after the demonstrations.
Document type
Conflict of interest
Description
Not published