Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Police & Crime Commissioner for South Wales
Police Headquarters, Cowbridge Road
Bridgend
CF31 3SU
UK
Telephone: +44 1656869525
E-mail: swp-procurement@south-wales.pnn.police.uk
NUTS: UKL
Internet address(es)
Main address: www.south-wales.police.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0583
I.1) Name and addresses
Police and Crime Commissioner for Gwent
Police Headquarters, Croesyceiliog
Cwmbran
NP44 2XJ
UK
Telephone: +44 1633642114
E-mail: procurement@gwent.pnn.police.uk
NUTS: UKL21
Internet address(es)
Main address: www.gwent.police.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0384
I.1) Name and addresses
Police and Crime Commissioner for Dyfed Powys
Police Headquarters PO BOX 99 Llangunnor
Carmarthen
SA31 2PF
UK
E-mail: swp-procurement@south-wales.pnn.police.uk
NUTS: UKL
Internet address(es)
Main address: https://www.dyfed-powys.police.uk/en/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for the Provision of Vehicle and Human Telematics
Reference number: AR 536
II.1.2) Main CPV code
64226000
II.1.3) Type of contract
Services
II.1.4) Short description
Contract for the Provision of Vehicle and Human Telematics
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
64226000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Sites throughout South Wales, Gwent and Dyfed Powys Policing areas
II.2.4) Description of the procurement
South Wales Police may soon be seeking to procure software which can provide telematics functionality for both vehicles and staff. At this moment we are seeking information about potential solutions.
Any contract awarded would also be open to Gwent and Dyfed Powys Police Forces.
Full details are below
II.3) Estimated date of publication of contract notice:
19/06/2019
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
South Wales Police may soon be seeking to procure software which can provide telematics functionality for both vehicles and staff. At this moment we are seeking information about potential solutions.
Any contract awarded would also be open to Gwent and Dyfed Powys Police Forces.
Any software solution should provide the following functionality (if not available currently, a clear roadmap of when they will be available is required);
- Utilise telematics boxes installed in vehicles and Sepura handsets used by South Wales Police Officers for location data (to be compatible with Emergency Services Network devices soon to be deployed).
- Provide live time tracking of vehicles and staff on a mapping overlay.
- Allow the searching and tracking of groups/individuals on the map utilising staff/vehicle/incident data as search terms.
- Automate the importation of vehicle data from vehicle management software and the importation of staff data from staff management software to keep data up to date.
- Import incidents from Police Command & Control Software (e.g. STORM, Control Works etc.) and display these live on the map.
- Record telematics data for six years (with selection option to extend duration of selected data if required) and allow this recorded data to be replayed to provide historical playback and searching.
- Reporting functionality to provide information including, but not limited to;
- Double crewing times of officers
- Ratio of time officers spend outside a police station geo-boundary compared to inside
- Identify vehicles with low usage
- Recommend movement of vehicles to meet demand in different areas/stations
- Allow the creation of geo-boundaries for usage such as monitoring location visits, alerts to visits/exits etc.
- Software to be compatible with Window 10 and Android mobile phones (whether native application or web-app). Mobile application to allow notifications to be received and alert users to these.
- Briefing and Tasking element so officers can be kept informed of events/incidents from the software.
South Wales Police request any suppliers who believe they can fulfil the above requirements to respond with contact details and a description of their product with a short brief (not more than 500 words) outlining how it meets the above requirements.
South Wales Police will then seek engage with suitable suppliers to discuss selected solutions, potentially viewing a demonstration and/or discuss any aspects of the functionality that may not be met immediately.
Responses from interested parties must be sent to swp-procurement@south-wales.pnn.police.uk . Please title your emails Vehicle and Human Telematics.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=89875.
(WA Ref:89875)
VI.5) Date of dispatch of this notice
15/02/2019