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Cymraeg

UK4

Procurement of a Crowdfunding Platform and Associated Services

  • First published: 05 January 2026
  • Last modified: 05 January 2026
  • Version: 1

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Contents

Summary

OCID:
ocds-h6vhtk-05fef4
Published by:
Sport Wales
Authority ID:
AA0412
Publication date:
05 January 2026
Deadline date:
23 January 2026
Notice type:
UK4
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Sport Wales is seeking to appoint a Provider for a crowdfunding platform, providing coaching and support to projects need to generate alternative sources of investment to sustain their organisations. The platform must provide a rewards-based incentive approach. The high-level purpose of the crowdfunding platform is to deliver community rewards-based campaigns, for not-for-profit organisations and clubs, under the brand ‘A Place for Sport’ to: • Raise awareness of crowdfunding as an alternative source of investment in the sport & physical activity sectors. • Build capacity & capability in the sector to fundraise, secure grant investment and enhance volunteer skills. • Develop understanding of social media as a tool to support organisations build resilience. • Amplify the use of public funding. This will be done by working with Sport Wales’s selected cohort of projects to develop, design and deliver community-based rewards based crowdfunding campaigns, providing coaching and support to them, capture learning on the financial as well as non-financial benefits achieved. The Contract has an anticipated annual value of £30k pa for Sport Wales costs. Any additional ongoing service costs based on user numbers engaging successful with the platform should also be included in the tender submission.

Full notice text

Scope

Procurement description

Sport Wales is seeking to appoint a Provider for a crowdfunding platform, providing coaching and support to projects need to generate alternative sources of investment to sustain their organisations. The platform must provide a rewards-based incentive approach. The high-level purpose of the crowdfunding platform is to deliver community rewards-based campaigns, for not-for-profit organisations and clubs, under the brand ‘A Place for Sport’ to: • Raise awareness of crowdfunding as an alternative source of investment in the sport & physical activity sectors. • Build capacity & capability in the sector to fundraise, secure grant investment and enhance volunteer skills. • Develop understanding of social media as a tool to support organisations build resilience. • Amplify the use of public funding. This will be done by working with Sport Wales’s selected cohort of projects to develop, design and deliver community-based rewards based crowdfunding campaigns, providing coaching and support to them, capture learning on the financial as well as non-financial benefits achieved. The Contract has an anticipated annual value of £30k pa for Sport Wales costs. Any additional ongoing service costs based on user numbers engaging successful with the platform should also be included in the tender submission.

Main category

Services

Delivery regions

  • UKL - Wales

Total value (estimated, excluding VAT)

100000 GBP to 100000GBP

Contract dates (estimated)

01 April 2026, 00:00AM to 31 March 2029, 23:59PM

Contracting authority

Sport Wales

Identification register:

  • GB-CHC

Address 1: Sport Wales National Centre

Town/City: Cardiff

Postcode: CF11 9SW

Country: United Kingdom

Website: https://www.sport.wales

Charity Commission (England and Wales): 524477

Contact name: Owen Hathway

Email: owen.hathway@sport.wales

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Procedure

Procedure type

Below threshold - open competition

Is the total value above threshold?

Below threshold

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 37400000 - Sports goods and equipment
  • 48000000 - Software package and information systems
  • 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
  • 92600000 - Sporting services

Delivery regions

  • UKL - Wales

Lot value (estimated)

100000 GBP Excluding VAT

120000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2029, 23:59PM

Participation

Conditions of participation

We require a dedicated, Sport Wales branded sport & physical activity crowdfunding platform, which has the capacity to process and support a minimum of 100 new applications per annum of which historically c.90%+ who are supported have completed a successful campaign attracting c.8,000+ supporters. This platform will include the ability to create and submit an online application form, process this application through a dedicated workflow process, capturing relevant data during this process, as well as have the ability to trigger email notifications to applicants and/or Sport Wales. The platform will need to have the option of being accessible via the medium of the Welsh language. The provider is expected to produce: • A twice annual webinar of no less than 30 minutes which includes a brief overview of what crowdfunding is and providing a peer-to-peer mentoring opportunity. This should be aimed to be delivered at the start of the financial year and again at the midway point to update on any criteria changes and case study success. Each webinar is to be recorded and posted on a public video platform such as YouTube or Vimeo. Provider to work with Sport Wales on ensuring accessibility requirements (i.e. subtitles/transcript) throughout the life of the contract. Webinars are to be promoted via Sport Wales and the provider and targeted social media which must be agreed with Sport Wales prior to their use. • Freely published and downloadable support materials for prospective funding campaigns to include, but may not be limited to, guides, case studies and other development tools; materials are to be approved by Sport Wales and reviewed as part of monthly collaboration meetings. • Dedicated expert 1-2-1 point of contact is required to liaise with the Sport Wales team to resolve queries, system issues and user concerns. • Demonstratable experience in marketing and communications, technology, customer service and working with voluntary community and social enterprise sector organisations. • Collaborative meetings on at least a monthly basis between Sport Wales and the Provider, discussing progress, ongoing improvements, and issues, including commitments around communications collaborations. • A reporting mechanism detailing the progress of the fund, investments made, supporter pledges. • Draft Marketing and Communication plan to be provided with this submission detailing what activities and tools will be used to help promote the fund and market it to the wider sport and physical activity sector. As ongoing communications support this should include social media marketing commitments for the lifespan of the contract and agreement on quarterly case study of successful campaigns, which must be agreed with Sport Wales prior to their use. Exit Requirements Any remaining data will be passed onto Sport Wales and destroyed upon termination of the Contract. 1. Contract Management Review Provider must allocate a dedicated account manager. Collaborative meetings, on at least a monthly basis, between Sport Wales and the Provider, discussing progress, ongoing improvements, and issues. Provider to respond to any queries or issues within a 48-hour period (excluding weekends).

Award criteria

Type: quality

Name

Quality

Weighting: 80.00

Weighting type: percentageExact

Type: price

Name

Commercial

Weighting: 20.00

Weighting type: percentageExact

Submission

Tender submission deadline

23 January 2026, 17:00PM

Enquiry deadline

16 January 2026, 17:00PM

Submission address and any special instructions

https://www.sell2wales.gov.wales/

May tenders be submitted electronically?

Yes

Documents

ID

L-3

Document type

Bidding documents

Description

Tender Document - Welsh

ID

L-4

Document type

Bidding documents

Description

Tender Document - English

Coding

Commodity categories

ID Title Parent category
79000000 Business services: law, marketing, consulting, recruitment, printing and security Other Services
48000000 Software package and information systems Computer and Related Services
92600000 Sporting services Recreational, cultural and sporting services
37400000 Sports goods and equipment Musical instruments, sport goods, games, toys, handicraft, art materials and accessories

Delivery locations

ID Description
100 UK - All

Document family

Notice details
Publication date:
05 January 2026
Deadline date:
23 January 2026 17:00
Notice type:
UK4
Version:
1
Authority name:
Sport Wales
Publication date:
05 February 2026
Deadline date:
Notice type:
UK7
Version:
1
Authority name:
Sport Wales

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

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docx
docx113.43 KB
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docx
docx113.29 KB
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docx
docx112.87 KB
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Replaced documents

There are no previous versions of these documents.

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