Summary
- OCID:
- ocds-h6vhtk-05ea90
- Published by:
- Conwy County Borough Council
- Authority ID:
- AA0389
- Publication date:
- 27 November 2025
- Deadline date:
- 22 December 2025
- Notice type:
- UK4
- Has documents:
- Yes
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
Conwy County Borough Council (the ‘Authority’) wishes to appoint a suitable Supplier (the ‘Supplier(s)’) for the design, supply and installation of new Stage Lighting, Stage Management and Audiovisual Systems infrastructure in Venue Cymru (based in Llandudno).
Full notice text
Scope
Procurement reference
CCBC/VC/SLAV-2025
Procurement description
Conwy County Borough Council (the ‘Authority’) wishes to appoint a suitable Supplier (the ‘Supplier(s)’) for the design, supply and installation of new Stage Lighting, Stage Management and Audiovisual Systems infrastructure in Venue Cymru (based in Llandudno).
Delivery regions
- UKL13 - Conwy and Denbighshire
Total value (estimated, excluding VAT)
1500000 GBP to 1500000GBP
Contract dates (estimated)
27 January 2026, 00:00AM to 26 January 2027, 23:59PM
Extension end date (if all the extensions are used): 25 January 2030
Contracting authority
Conwy County Borough Council
Identification register:
Address 1: Coed Pella
Town/City: Colwyn Bay
Postcode: LL29 0GG
Country: United Kingdom
Website: http://www.conwy.gov.uk
Public Procurement Organisation Number: PQJH-8668-YMDV
Email: procurement@conwy.gov.uk
Telephone: 01492 574000
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Open procedure
Is the total value above threshold?
Above threshold
Lots
Divided into 1 lots
Lot number: 1
CPV classifications
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 32340000 - Microphones and loudspeakers
- 32300000 - Television and radio receivers, and sound or video recording or reproducing apparatus
- 51300000 - Installation services of communications equipment
Delivery regions
- UKL13 - Conwy and Denbighshire
Lot value (estimated)
1500000 GBP Excluding VAT
1800000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
27 January 2026, 00:00AM
Contract end date (estimated)
26 January 2027, 23:59PM
Extension end date (estimated)
25 January 2030, 23:59PM
Can the contract be extended?
Yes
Description of extensions
Option for the Authority to extend for a further
period of up to 3 years.
Participation
Conditions of participation
Please see tender pack for further information.
Conditions of participation
Please see tender pack for further information.
Award criteria
Type: price
Name
Price
Weighting: 60.00
Weighting type: percentageExact
Type: quality
Name
Quality
Description
The quality evaluation questions cover previous experience, project methodology, equipment, health and safety, training and warranty & ongoing support.
Weighting: 40.00
Weighting type: percentageExact
Submission
Tender submission deadline
22 December 2025, 10:00AM
Enquiry deadline
12 December 2025, 12:00PM
Date of award of contract
14 January 2026, 23:59PM
Submission address and any special instructions
www.sell2wales.gov.wales
May tenders be submitted electronically?
Yes
Languages that may be used for submission
Documents
Document type
Bidding documents
Description
Venue Cymru (SLAV-2025) - Drawings part 1
Document type
Bidding documents
Description
Venue Cymru (SLAV-2025) - Drawings part 2
Document type
Bidding documents
Description
Tender Pack - Venue Cymru (SLAV-2025)
Document type
Bidding documents
Description
Supporting Document - Venue Cymru (SLAV-2025)
Document type
Conflict of interest
Description
Not published
Coding
Commodity categories
| ID |
Title
|
Parent category
|
|
There are no commodity categories for this notice.
|
Delivery locations
| ID |
Description
|
| 1013 |
Conwy and Denbighshire |
| 1012 |
Gwynedd |
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a
Postbox
The awarding buyer has indicated that it will accept electronic responses to
this notice via the Tender Submission Postbox facility.
Submit your tender response electronically in a secure environment.
To create an electronic response please click the "Add to my interest list" button at the top of the page.
For more information on the Postbox Facility please refer to the user guide:
Additional documents
The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.
Current documents
zip7.80 MB
This file may not be accessible.
zip7.80 MB
This file may not be accessible.
zip7.63 MB
This file may not be accessible.
zip361.60 KB
This file may not be accessible.
zip5.01 MB
This file may not be accessible.
zip5.01 MB
This file may not be accessible.
zip361.60 KB
This file may not be accessible.
Replaced documents
There are no previous versions of these documents.