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Cymraeg

UK4

The Provision and Installation of Stage Lighting, Stage Management and Audiovisual Systems in Venue Cymru (Llandudno)

  • First published: 16 December 2025
  • Last modified: 16 December 2025
  • Version: 3

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Contents

Summary

OCID:
ocds-h6vhtk-05ea90
Published by:
Conwy County Borough Council
Authority ID:
AA0389
Publication date:
16 December 2025
Deadline date:
22 December 2025
Notice type:
UK4
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Conwy County Borough Council (the ‘Authority’) wishes to appoint a suitable Supplier (the ‘Supplier(s)’) for the design, supply and installation of new Stage Lighting, Stage Management and Audiovisual Systems infrastructure in Venue Cymru (based in Llandudno).

Full notice text

Changes to notice

Description

Removal of duplicate documents. Instruction and specification addendum and missing electrical drawing uploaded.

Scope

Procurement reference

CCBC/VC/SLAV-2025

Procurement description

Conwy County Borough Council (the ‘Authority’) wishes to appoint a suitable Supplier (the ‘Supplier(s)’) for the design, supply and installation of new Stage Lighting, Stage Management and Audiovisual Systems infrastructure in Venue Cymru (based in Llandudno).

Main category

Goods

Delivery regions

  • UKL13 - Conwy and Denbighshire

Total value (estimated, excluding VAT)

1500000 GBP to 1500000GBP

Contract dates (estimated)

27 January 2026, 00:00AM to 26 January 2027, 23:59PM

Extension end date (if all the extensions are used): 25 January 2030

Contracting authority

Conwy County Borough Council

Identification register:

  • GB-PPON

Address 1: Coed Pella

Town/City: Colwyn Bay

Postcode: LL29 0GG

Country: United Kingdom

Website: http://www.conwy.gov.uk

Public Procurement Organisation Number: PQJH-8668-YMDV

Email: procurement@conwy.gov.uk

Telephone: 01492 574000

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Procedure

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
  • 32340000 - Microphones and loudspeakers
  • 32300000 - Television and radio receivers, and sound or video recording or reproducing apparatus
  • 51300000 - Installation services of communications equipment

Delivery regions

  • UKL13 - Conwy and Denbighshire

Lot value (estimated)

1500000 GBP Excluding VAT

1800000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

27 January 2026, 00:00AM

Contract end date (estimated)

26 January 2027, 23:59PM

Extension end date (estimated)

25 January 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Option for the Authority to extend for a further period of up to 3 years.

Participation

Conditions

Economic

Conditions of participation

Please see tender pack for further information.

Conditions

Economic

Conditions of participation

Please see tender pack for further information.

Award criteria

Type: price

Name

Price

Weighting: 60.00

Weighting type: percentageExact

Type: quality

Name

Quality

Description

The quality evaluation questions cover previous experience, project methodology, equipment, health and safety, training and warranty & ongoing support.

Weighting: 40.00

Weighting type: percentageExact

Submission

Tender submission deadline

22 December 2025, 10:00AM

Enquiry deadline

16 December 2025, 12:00PM

Date of award of contract

14 January 2026, 23:59PM

Submission address and any special instructions

www.sell2wales.gov.wales

May tenders be submitted electronically?

Yes

Languages that may be used for submission

  • Welsh

Documents

ID

L-1

Document type

Bidding documents

Description

Venue Cymru (SLAV-2025) - Drawings part 2

ID

L-12

Document type

Bidding documents

Description

Venue Cymru (SLAV-2025) - Drawings part 1

ID

L-13

Document type

Bidding documents

Description

Tender Pack

ID

L-14

Document type

Bidding documents

Description

Facilities Planning Schedule

ID

L-15

Document type

Bidding documents

Description

Specification addendum - includes some corrections and clarifications to the specification

ID

L-16

Document type

Bidding documents

Description

Instruction addendum - correction of 2 errors identified in the original document. 1. Procurement timetable (section 13) refers to dates in January 2025 instead of January 2026. 2. In the quality evaluation (section 26) the percentages for question 5.3 (equipment) have been adjusted to equal the overall total of 67%.

ID

L-17

Document type

Bidding documents

Description

Electrical Drawing - This drawing was missing from the pack. It is for the audiovisual and stagelighting systems Level L02.

ID

conflictOfInterest

Document type

Conflict of interest

Description

Not published

Coding

Commodity categories

ID Title Parent category
There are no commodity categories for this notice.

Delivery locations

ID Description
1013 Conwy and Denbighshire

Document family

Notice details
Publication date:
16 December 2025
Deadline date:
22 December 2025 10:00
Notice type:
UK4
Version:
3
Authority name:
Conwy County Borough Council
Publication date:
02 December 2025
Deadline date:
22 December 2025 10:00
Notice type:
UK4
Version:
2
Authority name:
Conwy County Borough Council
Publication date:
27 November 2025
Deadline date:
22 December 2025 10:00
Notice type:
UK4
Version:
1
Authority name:
Conwy County Borough Council
Publication date:
08 January 2026
Deadline date:
Notice type:
UK6
Version:
1
Authority name:
Conwy County Borough Council
Publication date:
02 February 2026
Deadline date:
Notice type:
UK7
Version:
1
Authority name:
Conwy County Borough Council

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

zip
zip7.80 MB
This file may not be accessible.
zip
zip7.80 MB
This file may not be accessible.
zip
zip7.63 MB
This file may not be accessible.
zip
zip361.60 KB
This file may not be accessible.
zip
zip5.01 MB
This file may not be accessible.
zip
zip5.01 MB
This file may not be accessible.
zip
zip361.60 KB
This file may not be accessible.
pdf
pdf292.50 KB
This file may not be accessible.
pdf
pdf419.61 KB
This file may not be accessible.
pdf
pdf347.17 KB
This file may not be accessible.
zip
zip7.80 MB
This file may not be accessible.
zip
zip5.01 MB
This file may not be accessible.
pdf
pdf391.32 KB
This file may not be accessible.
pdf
pdf292.50 KB
This file may not be accessible.
pdf
pdf419.61 KB
This file may not be accessible.
pdf
pdf347.17 KB
This file may not be accessible.

Replaced documents

There are no previous versions of these documents.

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