Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
UK
Telephone: +44 3000628803
E-mail: ictprocurement@gov.wales
NUTS: UKL
Internet address(es)
Main address: http://wales.gov.uk/?skip=1&lang=en
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Welsh Tourist Product Database
II.1.2) Main CPV code
72320000
II.1.3) Type of contract
Services
II.1.4) Short description
The Wales Tourism Product Database (WTPD) is the database of accommodation, attractions, activities and events which supports product search on visitwales.com as well as supporting visibility of products on other platforms and websites e.g. on satellite navigation systems and on local authority tourism websites.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72321000
72322000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Approximate numbers of listings on the current WTPD are as follows:
- accommodation – 4,800
- attractions – 1,400
- activities – 600
- events – 300
The WTPD has around 1.2m unique searches a year.
Re-procurement offers the opportunity to improve the WTPD by:
- increasing product coverage through implementing: an easy to use and reliable bilingual digital interface for tourism related organisations to list accommodation, activities and events and see key statistics for their products; a helpline / live-chat service for organisations that need
help listing or amending products; a service to gather and input key tourism events.
- improving data quality through putting in place: an easy to use and reliable digital interface for tourism related organisations to update their listings; a module/s that can automatically check draft listings (against agreed set criteria); a service to check listings before they go live on the WTPD
- developing additional functions including: capacity for each listing to be able to include videos and a higher number of images; capability for listings to include user generated content from social media and other channels; incorporate fields for “the travel trade” and “business
events”
II.3) Estimated date of publication of contract notice:
12/03/2018
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
The Contract will have the following main phases:
i. a four month implementation phase (at a fixed price) - from the contract award date - to build the future WTPD (incl. a new interface) and migrate data from the existing WTPD;
ii. a parallel four-month phase - from the contract award date - to set up the public helpline / data stewardship service;
iii. ongoing software, hosting, maintenance and account management (at an agreed annual cost over the lifetime of the Contract);
iv. an ongoing public helpline / data stewardship service (at an agreed annual cost over the lifetime of the Contract); and
v. a development function (against a rate card).
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=76570.
(WA Ref:76570)
VI.5) Date of dispatch of this notice
01/02/2018