Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
UK
Telephone: +44 3000628803
E-mail: ictprocurement@gov.wales
NUTS: UKL
Internet address(es)
Main address: http://wales.gov.uk/?skip=1&lang=en
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Wales Tourism Product Database
Reference number: C380/2017/18
II.1.2) Main CPV code
72320000
II.1.3) Type of contract
Services
II.1.4) Short description
The Wales Tourism Product Database (WTPD) is the database of accommodation, attractions, activities and events which supports product search on visitwales.com as well as supporting visibility of products on other platforms and websites e.g. on satellite navigation systems and on local authority tourism websites.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 089 563.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72321000
72322000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Approximate numbers of listings on the WTPD are as follows:
Accommodation - 4,800
- 1,400
- Activities - 600
- Events - 300
The WTPD has around 1.2m unique searches a year.
.
The Client is looking for a Supplier experienced in providing tourism product databases and associated services in that sector.
.
This re-procurement offers the Client the opportunity to improve the WTPD by:
- increasing product coverage through implementing: an easy to use and reliable multilingual digital interface for tourism related organisations to list accommodation, attractions, activities and events and see key statistics for their products; a helpline / live-chat service for organisations that need help listing or amending products; a service to gather and input key tourism events;
- improving data quality through putting in place: an easy to use and reliable digital interface for tourism related organisations to update their listings; a module/s that can automatically check draft listings (against agreed set criteria); a service to check listings before they go live on the WTPD;
- developing additional functions including: capacity for each listing to be able to include high quality images and videos; capability for listings to include user generated content from social media and other channels; incorporate fields for “the travel trade” and “business events”;
- simplifying the current systems and contracts; and
- reduce costs, through increased system automation and customer self-service.
II.2.5) Award criteria
Quality criterion: Technical written response
/ Weighting: 50%
Quality criterion: Technical product demonstration
/ Weighting: 20%
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract value included is an indication of the maximum total contract value including the optional extension period and an estimate of additional development days. This is not an indication of the budget available and is not guaranteed.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 120-273448
Section V: Award of contract
Contract No: C380/2017/18
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/02/2019
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
New Vision Group
The Chequers, 28, Whitehorse Street
Baldock
SG7 6QQ
UK
NUTS: UKH23
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 089 563.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section VI: Complementary information
VI.3) Additional information
The eTenderWales reference number for this tender is as follows:
ITT: itt_67620 - Wales Tourism Product Database
.
The Contract will have the following main phases:
i. a four month implementation phase (at a fixed price) - from the contract award date - to build the future WTPD (incl. a new interface) and migrate data from the existing WTPD;
ii. a parallel four-month phase - from the contract award date - to set up the public helpline / data stewardship service;
iii. ongoing software, hosting, maintenance and account management (at an agreed annual cost over the lifetime of the Contract);
iv. an ongoing public helpline / data stewardship service (at an agreed annual cost over the lifetime of the Contract); and
v. a development function (against a rate card).
(WA Ref:88973)
VI.4) Procedures for review
VI.4.1) Review body
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
UK
Telephone: +44 3000623300
E-mail: ictprocurement@gov.wales
Internet address(es)
URL: http://wales.gov.uk/?skip=1&lang=en
VI.5) Date of dispatch of this notice
19/03/2019