Modification notice
Modification of a contract/concession during its term
Section I: Contracting
entity
I.1) Name and addresses
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
UK
Telephone: +44 3000628803
E-mail: ictprocurement@gov.wales
NUTS: UKL
Internet address(es)
Main address: http://wales.gov.uk/?skip=1&lang=en
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Wales Tourism Product Database
Reference number: C380/2017/18
II.1.2) Main CPV code
72320000
II.1.3) Type of contract
Services
II.2) Description
II.2.2) Additional CPV code(s)
72321000
72322000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Approximate numbers of listings on the WTPD are as follows:
Accommodation - 4,800
- 1,400
- Activities - 600
- Events - 300
The WTPD has around 1.2m unique searches a year.
.
The Client is looking for a Supplier experienced in providing tourism product databases and associated services in that sector.
.
This re-procurement offers the Client the opportunity to improve the WTPD by:
- increasing product coverage through implementing: an easy to use and reliable multilingual digital interface for tourism related organisations to list accommodation, attractions, activities and events and see key statistics for their products; a helpline / live-chat service for organisations that need help listing or amending products; a service to gather and input key tourism events;
- improving data quality through putting in place: an easy to use and reliable digital interface for tourism related organisations to update their listings; a module/s that can automatically check draft listings (against agreed set criteria); a service to check listings before they go live on the WTPD;
- developing additional functions including: capacity for each listing to be able to include high quality images and videos; capability for listings to include user generated content from social media and other channels; incorporate fields for “the travel trade” and “business events”;
- simplifying the current systems and contracts; and
- reduce costs, through increased system automation and customer self-service.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 6
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 058-134617
Section V: Award of contract/concession
Contract No: C380/2017/18
Title: Wales Tourism Product Database
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
04/02/2019
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor/concessionaire
New Vision Group
The Chequers, 28, Whitehorse Street
Baldock
SG7 6QQ
UK
NUTS: UKH23
The contractor/concessionaire is an SME:
Yes
V.2.4) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot:
/concession: 1 089 563.00
GBP
Section VI: Complementary information
VI.3) Additional information
The eTenderWales reference number for this tender is as follows:
ITT: itt_67620 - Wales Tourism Product Database
.
The Contract will have the following main phases:
i. a four month implementation phase (at a fixed price) - from the contract award date - to build the future WTPD (incl. a new interface) and migrate data from the existing WTPD;
ii. a parallel four-month phase - from the contract award date - to set up the public helpline / data stewardship service;
iii. ongoing software, hosting, maintenance and account management (at an agreed annual cost over the lifetime of the Contract);
iv. an ongoing public helpline / data stewardship service (at an agreed annual cost over the lifetime of the Contract); and
v. a development function (against a rate card).
A six month extension period has been implemented to cover the implementation period of a new contract.
(WA Ref:139747)
VI.4) Procedures for review
VI.4.1) Review body
High Court Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
Internet address(es)
URL: http://wales.gov.uk/?skip=1&lang=en
VI.5) Date of dispatch of this notice
08/03/2024
Section VII: Modifications to the contract/concession
VII.1) Description of the procurement after the modifications
VII.1.1) Main CPV code
73200000
VII.1.2) Additional CPV code(s)
VII.1.3) Place of performance
NUTS code:
UKL
VII.1.4) Description of the procurement
6 month extension to cover implementation of new contract
VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 6
VII.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the procurement: 1 212 563.00 GBP
The contract/concession has been awarded to a group of economic operators:
No
VII.1.7) Name and address of the contractor/concessionaire
NVG
The Chequers, 28 Whitehorse Street
Baldock
SG76QQ
UK
NUTS: UK
The contractor/concessionaire is an SME:
Yes
VII.2) Information about modifications
VII.2.1) Description of the modifications
6 Month extension to cover implementation period of new contract
VII.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
6 Month extension to cover implementation period of new contract
VII.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 1 089 563.00 Currency: GBP
Total contract value after the modifications
Value excluding VAT: 1 212 563.00 Currency: GBP