Servicing, Maintenance and Replacement of Heating and Catering Equipment

Procurement reference

PA23GPAGST5

Procurement description

Mid and West Wales Fire and Rescue Authority is seeking suitably qualified and experienced contractors to provide the servicing, maintenance, repair and replacement of our heating and catering equipment.

The contractors will be required to deliver:

• Planned preventative maintenance and bi-annually statutory servicing;

• Reactive maintenance and repairs;

• Renewal or replacement of equipment where assets are beyond economic repair;

• 24/7/365 emergency call-out coverage;

• Provision of compliance documentation;

• Coordination with organisation’s contract manager.

The requirement will be split into 3 Lots:

• Lot 1 – Western Division (Pembrokeshire & Carmarthenshire)

• Lot 2 – Southern Division (Swansea & Neath Port Talbot)

• Lot 3 – Northern Division (Ceredigion & Powys).

Please note that suppliers will only be able to bid for a maximum of 1 Lot from the 3 Lots available.

The Contract Term for each Lot shall be for a period of 2 years with the option to extend by a further 4 years at 2 year intervals.

Main category

Services

Delivery regions

• UKL14 - South West Wales
• UKL17 - Bridgend and Neath Port Talbot
• UKL18 - Swansea
• UKL24 - Powys

Total value (estimated, excluding VAT)

450000.00 GBP to 450000.00GBP

Contract dates (estimated)

22 May 2026, 00:00AM to 21 May 2028, 23:59PM

Extension end date (if all the extensions are used): 21 May 2032

Mid and West Wales Fire and Rescue Authority

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

Description

Pembrokeshire and Carmarthenshire

CPV classifications

• 50531100 - Repair and maintenance services of boilers
• 45331110 - Boiler installation work
• 44620000 - Central-heating radiators and boilers and parts
• 42160000 - Boiler installations
• 50883000 - Repair and maintenance services of catering equipment
• 50720000 - Repair and maintenance services of central heating
• 50531200 - Gas appliance maintenance services

Delivery regions

• UKL14 - South West Wales

Lot value (estimated)

150000.00 GBP Excluding VAT

180000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

22 May 2026, 00:00AM

Contract end date (estimated)

21 May 2028, 23:59PM

Extension end date (estimated)

21 May 2032, 23:59PM

Can the contract be extended?

Yes

Description of extensions

option to extend by a further 4 years at 2-year intervals

Maximum number of lots a supplier can bid for

1

Maximum number of lots a supplier can be awarded

1

Description of how multiple lots may be awarded

Suppliers will only be able to bid for a maximum of 1 Lot from the 3 Lots available

Award criteria

Description

Swansea and Neath Port Talbot

CPV classifications

• 50531100 - Repair and maintenance services of boilers
• 45331110 - Boiler installation work
• 44620000 - Central-heating radiators and boilers and parts
• 42160000 - Boiler installations
• 50883000 - Repair and maintenance services of catering equipment
• 50720000 - Repair and maintenance services of central heating
• 50531200 - Gas appliance maintenance services

Delivery regions

• UKL17 - Bridgend and Neath Port Talbot
• UKL18 - Swansea

Lot value (estimated)

150000.00 GBP Excluding VAT

180000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

22 May 2026, 00:00AM

Contract end date (estimated)

21 May 2028, 23:59PM

Extension end date (estimated)

21 May 2032, 23:59PM

Can the contract be extended?

Yes

Description of extensions

option to extend by a further 4 years at 2-year intervals

Maximum number of lots a supplier can bid for

1

Maximum number of lots a supplier can be awarded

1

Description of how multiple lots may be awarded

Suppliers will only be able to bid for a maximum of 1 Lot from the 3 Lots available

Award criteria

Description

Ceredigion and Powys

CPV classifications

• 50531100 - Repair and maintenance services of boilers
• 45331110 - Boiler installation work
• 44620000 - Central-heating radiators and boilers and parts
• 42160000 - Boiler installations
• 50883000 - Repair and maintenance services of catering equipment
• 50720000 - Repair and maintenance services of central heating
• 50531200 - Gas appliance maintenance services

Delivery regions

• UKL24 - Powys
• UKL14 - South West Wales

Lot value (estimated)

150000.00 GBP Excluding VAT

180000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

22 May 2026, 00:00AM

Contract end date (estimated)

21 May 2028, 23:59PM

Extension end date (estimated)

21 May 2032, 23:59PM

Can the contract be extended?

Yes

Description of extensions

option to extend by a further 4 years at 2-year intervals

Maximum number of lots a supplier can bid for

1

Maximum number of lots a supplier can be awarded

1

Description of how multiple lots may be awarded

Suppliers will only be able to bid for a maximum of 1 Lot from the 3 Lots available

Award criteria

Payment terms

All invoices to be e-mailed directly to finance@mawwfire.gov.uk

Tender submission deadline

17 April 2026, 12:00PM

Enquiry deadline

10 April 2026, 17:00PM

Date of award of contract

15 May 2026, 23:59PM

Submission address and any special instructions

https://www.sell2wales.gov.wales

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

11 March 2032, 23:59PM

Languages that may be used for submission

• English
• Welsh