Scope
Procurement reference
COMM-FTS-60883
Procurement description
NHS Wales Shared Services Parentship (as hosted by Velindre University NHS Trust), in collaboration with six (6) Welsh Health Boards is seeking to procure an Independent Mental Capacity Advocacy service. The tender will be divided into Lots to take into consideration the provision of the IMCA and the paid RPR (Relevant Person Representative) service.
This procurement is divided into six (6) Lots as set out below. Please note that Lot 3 and 4 are split into three (3) two separate sub-lots with the Health Board acting as the Commissioner for the Lots detailed below:
Lot 1 – BCUHB IMCA Services
Lot 2a – ABUUHB IMCA Services
Lot 2b – ABUUHB Ad-hoc Spot-Purchase
Lot 3a – CTMUHB IMCA Services
Lot 3b – CTMUHB Paid RPR Services
Lot 3c –CTMUHB Ad-hoc Spot-Purchase
Lot 4a – CAVUHB IMCA Services
Lot 4b – CAVUHB Paid RPR Services
Lot 4c – CAVUHB Spot-Purchase of Paid RPR
Lot 5a – HDDUHB IMCA & Paid RPR services
Lot 5b – HDDUHB Ad – hoc Spot-Purchase
Lot 6a – SBUHB IMCA & Paid RPR services
Lot 6b – SBUHB Spot-Purchase of Paid RPR Local Authorities
Total value (estimated, excluding VAT)
11356885.00 GBP to 11356885.00GBP
Contract dates (estimated)
01 January 2027, 00:00AM to 31 December 2028, 23:59PM
Extension end date (if all the extensions are used): 31 December 2031
Lots
Divided into 6 lots
Betsi Cadwaladr university health board
Lot number: 1
Description
This lot will have a requirement for one (1) provider to deliver the services
Lot 1 Provision of services IMCA services paid RPR within the Health Boards.
CPV classifications
- 85000000 - Health and social work services
Lot value (estimated)
1985000.00 GBP Excluding VAT
1985000.00 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
01 January 2027, 00:00AM
Contract end date (estimated)
31 December 2028, 23:59PM
Extension end date (estimated)
31 December 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
The contract will be awarded for an initial term of 24 months with option to extend for up to a further 3 years in 3 x 12 months increments.
Description of how multiple lots may be awarded
For the below lots there will be a requirement for one (1) provider to deliver the services under each sub-lot.
Lot 2
Lot 3
Lot 5
Lot 6
Whilst the below Health Boards have stated a preference to potentially award individual Lots to different Providers.
Lot 1
Lot 4
Lot 5 and 6 reserve the right to onboard onto the contract agreement at any point during the contract term.
Award criteria
Type: quality
Name
Technical
Description
The full evaluation criteria is set out in the tender documents.
Weighting: 100.00
Weighting type: percentageExact
Cardiff and Vale University Local Health Board
Lot number: 4
Description
Lot 4a Provision of IMCA services and paid RPR within the Health Boards.
Lot 4b for the provision of paid RPR services for the Local Health Boards and Local Authorities within the geographical area.
Lot 4c - Sot Purchase or RPR
CPV classifications
- 85000000 - Health and social work services
Lot value (estimated)
1879380.00 GBP Excluding VAT
1879380.00 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
01 January 2027, 00:00AM
Contract end date (estimated)
31 December 2028, 23:59PM
Extension end date (estimated)
31 December 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
The contract will be awarded for an initial term of 24 months with option to extend for up to a further 3 years in 3 x 12 months increments.
Description of how multiple lots may be awarded
For the below lots there will be a requirement for one (1) provider to deliver the services under each sub-lot.
Lot 2
Lot 3
Lot 5
Lot 6
Whilst the below Health Boards have stated a preference to potentially award individual Lots to different Providers.
Lot 1
Lot 4
Lot 5 and 6 reserve the right to onboard onto the contract agreement at any point during the contract term.
Award criteria
Type: quality
Name
Technical
Description
The full evaluation criteria is set out in the tender documents.
Weighting: 100.00
Weighting type: percentageExact
Cwm Taf University Health Board
Lot number: 3
Description
Lot 3a Provision of IMCA services and paid RPR within the Health Boards.
Lot 3b for the provision of paid RPR services for the Local Health Boards and Local Authorities within the geographical area.
Lot3c Provision of ad-hoc spot-purchase
CPV classifications
- 85000000 - Health and social work services
Lot value (estimated)
1165000.00 GBP Excluding VAT
1165000.00 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
01 January 2027, 00:00AM
Contract end date (estimated)
31 December 2028, 23:59PM
Extension end date (estimated)
31 December 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
The contract will be awarded for an initial term of 24 months with option to extend for up to a further 3 years in 3 x 12 months increments.
Description of how multiple lots may be awarded
For the below lots there will be a requirement for one (1) provider to deliver the services under each sub-lot.
Lot 2
Lot 3
Lot 5
Lot 6
Whilst the below Health Boards have stated a preference to potentially award individual Lots to different Providers.
Lot 1
Lot 4
Lot 5 and 6 reserve the right to onboard onto the contract agreement at any point during the contract term.
Award criteria
Type: quality
Name
Technical
Description
The full evaluation criteria is set out in the tender documents.
Weighting: 100.00
Weighting type: percentageExact
Hywel Dda University Health Board
Lot number: 5
Description
Lot 5a Provision of IMCA services and paid RPR within the Health Boards.
Lot5b Provision of ad-hoc spot-purchase
CPV classifications
- 85000000 - Health and social work services
Lot value (estimated)
1969770.00 GBP Excluding VAT
1969770.00 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
01 June 2027, 00:00AM
Contract end date (estimated)
31 December 2028, 23:59PM
Extension end date (estimated)
31 December 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
The contract will be awarded for an initial term of 18 months with option to extend for up to a further 3 years in 3 x 12 months increments.
Description of how multiple lots may be awarded
For the below lots there will be a requirement for one (1) provider to deliver the services under each sub-lot.
Lot 2
Lot 3
Lot 5
Lot 6
Whilst the below Health Boards have stated a preference to potentially award individual Lots to different Providers.
Lot 1
Lot 4
Lot 5 and 6 reserve the right to onboard onto the contract agreement at any point during the contract term.
Award criteria
Type: quality
Name
Technical
Description
The full evaluation criteria is set out in the tender documents.
Weighting: 100.00
Weighting type: percentageExact
Swansea Bay University Health Board
Lot number: 6
Description
This lot will have a requirement for one (1) provider to deliver the services under each sub-lot.
Lot 6a Provision of IMCA services and paid RPR within the Health Boards.
Lot6b Provision of ad-hoc spot-purchase
CPV classifications
- 85000000 - Health and social work services
Lot value (estimated)
1511350.00 GBP Excluding VAT
1511350.00 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
01 June 2027, 00:00AM
Contract end date (estimated)
31 December 2028, 23:59PM
Extension end date (estimated)
31 December 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
The contract will be awarded for an initial term of 18 months with option to extend for up to a further 3 years in 3 x 12 months increments.
Description of how multiple lots may be awarded
For the below lots there will be a requirement for one (1) provider to deliver the services under each sub-lot.
Lot 2
Lot 3
Lot 5
Lot 6
Whilst the below Health Boards have stated a preference to potentially award individual Lots to different Providers.
Lot 1
Lot 4
Lot 5 and 6 reserve the right to onboard onto the contract agreement at any point during the contract term.
Award criteria
Type: quality
Name
Technical
Description
The full evaluation criteria is set out in the tender documents.
Weighting: 100.00
Weighting type: percentageExact
Aneurin Bevan university health board
Lot number: 2
Description
This lot will have a requirement for one (1) provider to deliver the services under each sub-lot.
Lot 2a Provision of PRP services IMCA services and paid RPR within the Health Boards.
Lot2b Provision of ad-hoc spot-purchase
CPV classifications
- 85000000 - Health and social work services
Lot value (estimated)
2846385.00 GBP Excluding VAT
2846385.00 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
01 January 2027, 00:00AM
Contract end date (estimated)
31 December 2028, 23:59PM
Extension end date (estimated)
31 December 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
The contract will be awarded for an initial term of 24 months with option to extend for up to a further 3 years in 3 x 12 months increments.
Description of how multiple lots may be awarded
For the below lots there will be a requirement for one (1) provider to deliver the services under each sub-lot.
Lot 2
Lot 3
Lot 5
Lot 6
Whilst the below Health Boards have stated a preference to potentially award individual Lots to different Providers.
Lot 1
Lot 4
Lot 5 and 6 reserve the right to onboard onto the contract agreement at any point during the contract term.
Award criteria
Type: quality
Name
Technical
Description
The full evaluation criteria is set out in the tender documents.
Weighting: 100.00
Weighting type: percentageExact